PeopleSoft express billing feature enables you to enter bills online quickly, especially

when you have a large number of lines per bill.

PeopleSoft Billing Interface enables you to import billing activity from external systems
and a number of internal systemsincluding PeopleSoft Contracts, Projects Order
Management systems.
Populate Billing process (OMBILL) populates the Billing Interface staging tables in
PeopleSoft Billing with inventory shipment history and additional non-stock shipment
activity.
Billing Interface Process(BIIF0001)
Billing activity in the interface staging area is always in one of five states:
NEW

The staging area has been populated, but the Billing Interface has not been run to
process the activity. A blank load status can also indicate that the activity has not
been processed.

ERR

The staging area has been populated and the Billing Interface has been run and has
encountered validation errors. For example, an invalid or nonexistent customer
number was recorded in the staging area producing an error.

DON

The staging area has been populated and the Billing Interface has successfully
loaded the billing activity into a structured bill format. Activity in this state is
automatically moved to the archive tables.

RDY

The interfaces has assigned invoice numbers to the bill header and bill lines.

UPD

The interface is actively processing this billing activity

BILLING PROCESSES.

VAT Defaults process (BIPVAT00)

Obtains VAT header and VAT line defaults for

invoices that have completed the Billing Interface
process (BIIF0001) with no applied header level VAT
defaults. Run the Process VAT Defaults process to
ensure that all VAT default fields are populated prior
to invoicing.

Pre-Process and Finalization process

(BIIVC000)

Finalization changes the bill status from RDY (ready)

to FNL (finalized) for credit card bills, and from RDY
to INV (invoiced) for all other bills. Once the invoice
status is INV, you can load the invoice information
into tables for subsequent processing by your
receivables, general ledger, and payables systems.
For credit card bills, you must run the Process Credit
Card Invoices (BICRC000) application engine
process before loading invoice information into tables
for subsequent processing.

Run Credit Card Processing (BICRC000)

Transmits credit card pending transactions for

processing to a third-party processing vendor

Currency Conversion (BICURCNV)

Assigns exchange rates to bills and extends amounts

by the rates to convert them to Euro and base
currencies for all but consolidated invoices.
Sets BI_HDR.FINAL_CURCNV_FLAG=Y

Print Invoices (BIIVCLN, BIIVCPN, or

BIIVCEN)

Print a copy of any invoice already finalized.

Sets BI_HDR.IVC_PRINTED_FLAG=Y

Load AR Pending Items (BILDAR01)

Load (for all but consolidated invoices) all the

pertinent accounting information into tables ready to
be picked up by your receivables system.

Load GL Accounting Entries (BILDGL01)

Load (for all but consolidated invoices) all the

pertinent pending receivables information into tables
ready to be picked up by the journal generator or
your general ledger system.

Generate AP Vouchers (BIGNAP01)

Generates (for all but consolidated invoices) all the

pertinent information your payables system needs to
generate AP vouchers. Tables updated:
PS_VCHR_HDR_EC

Run Single Action Invoice (BIJOB03)

Updates the Invoice Status from Ready to

Invoiced.
Places all invoice data into extract tables from where
the invoices can be printed.
Calculates all VAT amounts.
Runs a currency conversion process to calculate the
correct base currency amount if an invoice is in a
foreign currency.
Creates Accounting Entries which remain on the
billing accounting entry tables. To transfer these to
the GL, the journal generator process needs to be
run.
Sends the invoice header information to AR as an

External Pending Item.

Creates AP vouchers for inter-company billing.

RMA
PeopleSoft Order Management enables you to enter return material authorizations (RMAs).
PeopleSoft Inventory can receive returned merchandise at a designated location, and depending
on your choice, make a request to PeopleSoft Order Management for a replacement sales order
and a request to PeopleSoft Billing for a credit. Depending on the circumstances described in the
RMA, the request may also include billing of restocking fees.
The Billing Interface creates invoices from RMAs entered in PeopleSoft Order Management as
adjustment invoices in PeopleSoft Billing

RMA Adjustments process (BIRMAADJ) populates the Billing Interface staging tables
with PeopleSoft Billing activity that has been provided by PeopleSoft Order Management when
RMAs are entered there.