STOCK MANAGEMENT SYSTEM

STOCK MANAGEMENT SYSTEM

Vision

Version <1.0>
Stock Management System Version: <1.0>
Vision Date: <23/09/08>
0851010

Revision History
Date Version Description Author

<23/09/08> <1.1> <Stock Management System> <Vijayaganth.V>

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Stock Management System Version: <1.0>
Vision Date: <23/09/08>
0851010

Table of Contents

1. Introduction 1
1.1 Purpose 1
1.2 Scope 1
1.3 Definitions, Acronyms and Abbreviations 1
1.4 Overview 1

2. Positioning 1
2.1 Business Opportunity 1
2.2 Problem Statement 2
2.3 Product Position Statement 2

3. Stakeholder and User Descriptions 2

3.1 Market Demographics 2
3.2 Stakeholder Summary 3
3.3 User Summary 3
3.4 User environment 4
3.5 Stakeholder Profiles 4
3.5.1 <Manager > 4
3.6 User Profiles 4
3.6.1 <Business Development Executives > 4
3.6.2 <Technical lead > 5
3.6.3 <Developer > 5
3.6.4 <Manager> 6
3.6.5 <Customer> 6

4. Product Overview 6
4.1 Product Perspective 6
4.2 Summary of Capabilities 7
4.3 Assumptions and Dependencies 7
4.4 Cost and Pricing 8
4.5 Licensing and Installation 8

5. Product Features 8
5.1 Stock management record shall be maintained 8
5.2 Invoice for raw material shall be generated 8
5.3 Material requirement plan shall help to procure quality raw material 8
5.4 Product status shall be checked against the order details 8

6. Constraints 8

7. Quality Ranges 8

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8. Precedence and Priority 8

9. Other Product Requirements 9

9.1 Applicable Standards 9
9.2 System Requirements 9
9.3 Performance Requirements 9
9.4 Environmental Requirements 9

10. Requirements 9
10.1 User Manual 9
10.2 Online Help 9
10.3 Installation Guides, Configuration, Read Me File 10
10.4 Labeling and Packaging 10

11. Appendix 1 - Feature Attributes 10

11.1 Status 10
11.2 Benefit 10
11.3 Effort 11
11.4 Risk 11

• Changes in the requirement of the system. 11

• Timely delivery of product. 11

11.5 Target Release 11
11.6 Assigned To 11

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Stock Management System Version: <1.0>
Vision Date: <23/09/08>
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Vision

1. Introduction
The purpose of this document is to collect, analyze and define high-level needs
and features of the Stock Management System. It focuses on the capabilities needed by
the stakeholders, and the target users, and why these needs exist. The details of how the
Stock Management system fulfils these needs are detailed in the use-case and
supplementary specifications.

1.1 Purpose
Stock Management System provides the facility of automating the entire Database
system. It provides a convenient way for the company administrator to manage the
customer, suppliers, stocks etc. The system also provides convenient way for users
administrators, and customers to handle the stock in more elegant way.

1.2 Scope
Stock Management System is used by the above concern for invoice of the selling
product and stores the details about the stock details.

1.3 Definitions, Acronyms and Abbreviations

SMS Stock Management System

1.4 Overview
This includes stakeholders involved in the project, user description, product
features and product requirement.
.

2. Positioning

2.1 Business Opportunity

This project can evolve in the market to withstand the operation that are

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performed in an organization. It provide a convenient way for the company

administration to manage the customer, supplier and stocks in the company.

2.2 Problem Statement

The problem of Planning and scheduling orders

done manually.

affects Manufacturing department

The impact of which Time consuming, product delivery

is is delayed and Quality standard is
not met.
A successful Automation of the stock
solution would management system.

2.3 Product Position Statement

For Manufacturing department

Who To reduce the manual work and

for timely delivery of the product

The (product name) Stock Management System

That User friendly, Efficient tool for

MRP

3. Stakeholder and User Descriptions

3.1 Market Demographics

Stock Management System will help the admin to ease the work and also do it
quickly.

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3.2 Stakeholder Summary

Name Represents Role

Manager Users Specification of the SMS

product is given by the
manager

Business Customer support department Receives the specification

Development from the manufacturing
executives department and gives to the
developers

Project manager Technical lead Analyses the requirements,

scope and objectives

Developer Technical team members Implements the project in a

specified platform

3.3 User Summary

Name Description Stakeholder

Manager Manages the SMS Performs the order

processing, planning and
scheduling operation.

Customer of the Use the SMS View the product details.

company

Suppliers Use the SMS View the invoice

generated by the
manufacturing
departments.

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3.4 User environment

• Time and number of persons involved in each activity varies according to the
user’s requirement.
• The platform currently in use is WINDOWS NT.
• Stock management system is a part of task work MRP.

3.5 Stakeholder Profiles

3.5.1 <Manager >

Representative ABC
Description Gives the specifications of the manufacturing department
Type Business Expert
Responsibilities Issues the required specification of the SMS to the business
development executive
Success Criteria Giving complete functionalities required by the manufacturing
department
Involvement Requirements Reviewer
Deliverables Any prototype of SMS
Comments / Communicating the requirements and expected date of delivery
Issues

3.6 User Profiles

3.6.1 <Business Development Executives >

Representative XYZ
Description Collects the requirements specification from the manufacturing
department
Type Casual User
Responsibilities Document the collected requirements, making negotiations with the

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customer
Success Criteria Collecting requirements from all possible sources of similar concern
Involvement Conducting meetings periodically to know the status
Deliverables The project development has to lie within the time schedule
Comments /
Issues

3.6.2 <Technical lead >

Representative KLM
Description Involves in analyzing the SRS product design
Type Technical Expert
Responsibilities Conforms the SRS, design the user interface
Success Criteria Consistency in preparation of SRS and in design document
Involvement Manages the team of developers and schedules various modules
Deliverables SRS, Design documents and the product
Comments / Ensure that the software meets the requirements and is produced
Issues within the deadline

3.6.3 <Developer >

Representative PQR
Description
Type Programmer
Responsibilities Coding, testing and debugging
Success Criteria Error – free code
Involvement Requirements Reviewer
Deliverables Documentation of the software module
Comments / Modules are coded and integrated within deadline
Issues

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3.6.4 <Manager>

Representative ABC

Description Gives the specification of the manufacturing department

Type Business expert

Responsibilities Issues the required specifications of the SMS to the business

development executive

Success Criteria Giving complete functionalities required by the manufacturing

department

Involvement Requirements reviewer

Deliverables Any prototypes of SMS

Comments / Communicating the requirements and expected date of delivery
Issues

3.6.5 <Customer>

Representative MD.HUGHES

Description Views the product status

Type Casual user

Responsibilities Places orders and view the product delivery status

Success Criteria Giving complete specification of the project

4. Product Overview

4.1 Product Perspective

SMS is considered as a part of MRP as it is used to send invoice to the accounting
department, receiving the product specification from the manufacturing department.

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4.2 Summary of Capabilities

The Stock Management System should have proper connectivity so that any data
appended are added automatically and should have proper backups to avoid loss of data.

Customer Support System

Customer Benefit
New support staff can quickly
get up to speed.
Customer satisfaction is
improved because nothing falls classified and tracked throughout
through the cracks.
Management can identify
problem areas and gauge staff
workload.
Distributed support teams can
work together to solve
problems.
Customers can help
themselves, lowering support
costs and improving response
time.
Supporting Features
Knowledge base assists support
personnel in quickly identifying
known fixes and workarounds
Problems are uniquely itemized,
the resolution process. Automatic
notification occurs for any aging
issues.
Trend and distribution reports
allow high level review of problem
status.
Replication server allows current
database information to be shared
across the enterprise
Knowledge base can be made
available over the Internet.
Includes hypertext search
capabilities and graphical query
engine

4.3 Assumptions and Dependencies

Assumption 1: windows operating system should be available.
Assumption 2: MS-Access database server should be available.

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4.4 Cost and Pricing

Rs. Two Lakh

4.5 Licensing and Installation

Password security and installation needs authentication of serial number.

5. Product Features

5.1 Stock management record shall be maintained

5.2 Invoice for raw material shall be generated

5.3 Material requirement plan shall help to procure quality raw material

5.4 Product status shall be checked against the order details

6. Constraints
Should meet the deadline (01-10-2008).

7. Quality Ranges
The product once released should not come back for secondary cost.

8. Precedence and Priority

For bar coding is given priority because we need not enter the name again and again.

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Stock Management System Version: <1.0>
Vision Date: <23/09/08>
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9. Other Product Requirements

9.1 Applicable Standards

Platform compliance standard : windows
Quality standards : ISO

9.2 System Requirements

Minimum platform requirements : Windows XP
Databases : MS-Access
Memory : 128 MB RAM
Network Operating System : LAN
Companion software : MRP

9.3 Performance Requirements

The product developed should have high throughput in the sense that if the user
name is scanned then the result is flashed in a fraction of seconds. No need for the
customers to wait in the queue.

9.4 Environmental Requirements

Documentation includes availability of access to the central repository, error

handling and recovery.

10. Requirements

10.1 User Manual

It includes
1. Overview of the software and details of various modules.
2. Glossary of terms and definition.

10.2 Online Help

It assists the user of the system at various stages like order entry, invoice

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generation, suppliers details. It provides step-by-step procedure and options for search
based on the keyword etc.

10.3 Installation Guides, Configuration, Read Me File

The system provides guides for database connectivity and detailed procedure to
copy the exe file to the specified path. Read file is also provided along with installation
guide.

10.4 Labeling and Packaging

If use some references and some other things it should not violate any rules.
Every thing has to be duly checked before commencing of the document.

11. Appendix 1 - Feature Attributes

11.1 Status

Proposed Issue the product to the customer

Approved Maintain material requirement record

Invoice generation

Material requirement plan helps to the purchase quality

raw materials

11.2 Benefit

Critical Ordering of raw materials by invoice generation is a

critical feature of the system

Importan Maintaining the details of the customers and suppliers

t

Useful Checking the specifications of the received raw materials

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Stock Management System Version: <1.0>
Vision Date: <23/09/08>
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11.3 Effort
Stock management system helps for planning and scheduling the production
process of the manufacturing departments.

11.4 Risk

• Changes in the requirement of the system.

• Timely delivery of product.

11.5 Target Release

All feature mentioned above are implemented in first version

11.6 Assigned To
The following modules are assigned to software developer- Mr. V. Vijayaganth
• Receiving the order from the customer
• Check the stock details
• Ordering the raw materials from suppliers
• Check product status

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