Chronology of Events 2012-030 (No)

CHRONOLOGY OF EVENTS for the Project:
Mass Production & Supply and Delivery of Science & Mathematics Equipment to 544
Public Secondary Schools, RSHSs & ESEP Schools (2012 Funds)
- Lot 2 Mass Production Items awarded to PHILAB INDUSTRIES INC.
Contract No. NSTIC-BII-2012-30-070
.
Date
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Particulars
December 28, 2012

January 30, 2013
Bid Bulletin no. 1
February 11-14, 2013
April 22, 2013

May 07, 2013
NSTIC QC inspectors conducted the first sample evaluation at

DepEd Central Office (evaluation report submitted to DepEd
Central Office).
Issuance of Notice of Award.
Receipt by PHILAB of the Notice of Award.
July 29, 2013

August 01, 2013
Issuance of the Notice to Proceed and Contract Signing.

Receipt by PHILAB of the Notice to Proceed.
November 25, 2013

November 26, 2013
PHILAB request for Checking of Cabinets.

DepEd reply to Nov. 25, 2013 letter to PHILAB asking for the
quantity of Cabinets before deploying QA personnel.
PHILAB request for Checking of Cabinets with items and
quantity to wit: 138pcs. cabinet (1000W x 500D x 1670H) 81
pcs. 2 door cabinets (1200W x 600D x 2000H) 295pcs. Wire
Gauze, 500pcs. Power Supply.
PHILAB follow-up letter on the Request for Checking of
Cabinets.
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November 27, 2013
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December 3, 2013
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December 3, 2013
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December 9, 2013
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December 10, 2013
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5
December 20, 2013
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January 6, 2014
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January 8, 2014
Bid Opening of the Project.
NSTIC reply to PHILAB follow-up letter to send two QC

inspectors to check cabinets, Tripod, Wire Gauze minus the
Power Supply due to non-conformance with agreed Technical
Specifications.
PHILAB asked to send the names and details of QC
inspectors.
NSTIC reply to Nov. 27 & Dec. 9, 2013 letter to PHILAB the
names
and
schedule
of
QC
Inspectors
(Ruben
Zaragoza/Danilo Lisandro - Dec. 12-13 2013)
Issuance of the Amendments To The Contract.
NSTIC gave PHILAB copy on the results of the pre-delivery
inspection done on Dec. 12-13, 2013 (cabinets, tripods and
wire gauze).
Receipt of NSTICs copy of the amendment of contract.
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January 10, 2014
PHILAB submitted time extension request for eight (8) months

due to problems of one of its supplier.
January 13, 2014
NSTIC requested documents to support time extension

request.
January 28, 2014
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2
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February 25, 2014
PHILAB submitted amended time extension request citing

typhoon Maring that happened on August 19, 2013 as
justification.
NSTIC submits summary of sample evaluation report of
variable power supply to PHILAB (1st to 3rd sample inspection).
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3
March 14, 2014
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4
March 25, 2014
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5
March 26, 2014
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6
March 27, 2014
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March 27, 2014
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March 27, 2014
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March 29, 2014
April 22, 2014
March 12, 2014
April 21, 2013
NSTIC informed PHILAB that the Thermal Switch sample that

will be connected to the Variable Power Supply is in
accordance with the specification and acceptable and asking
PHILAB to submit another sample of variable power supply
(with inspection report).
NSTIC issued warning to expedite delivery before liquidated
damages reached 10 percent which is ground for termination.
PHILAB requested for the non-imposition of LD in March 29,
2014 letter.
NSTIC informed PHILAB on the results of the evaluation of
samples. Tripod acceptable and ready for mass production,
2-door storage cabinet is also acceptable and ready for mass
production but with the conditions to be observed (with
inspection report).
NSTIC informed PHILAB that sample of the Variable Power
Supply passed the required specification, acceptable and
ready for mass production but with some conditions to be
observed (with inspection report).
Dir. La Rosa written PHILAB on its contract performance and
the imposition of LD in case the target date of completion is
not met.
PHILAB requested for the non-imposition of LD while their
request for time extension is being evaluated by NSTIC. The
request was address to Usec. Varela.
NSTIC issued another warning to expedite delivery before
liquidated damages reached 10 percent which is ground for
termination.
END OF CONTRACT.
DepEd Usec. Varela forwarded the letter of PHILAB to NSTIC
regarding request for approval of delivery extension and its
appeal for the non-imposition of LD.
PHILAB submitted the GANNT Chart.
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3
2
May 2, 2014
NSTIC advised Usec. Varela on contract provisions allowing

the imposition of LD and that the LD can be adjusted when
time extension is approved by DepEd.
NSTIC-Project Monitoring Committee (PMC) submitted the
evaluation of time extension request of PHILAB.
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May 8, 2014
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May 8, 2014
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May 9, 2014
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May 21, 2014
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May 28, 2014
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June 9, 2014
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June 11, 2014
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June 13, 2014
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June 16, 2014
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June 17, 2014
PHILAB Appeal for Reconsideration
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June 19, 2014
PHILAB requested for an inspection of the 200 units variable

power supporters.
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4
June 20, 2014
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5
June 25, 2014
June 30, 2014
DepEd Sec. Luistro received a letter from Gov. Alfonso

Umali, Jr. dated June 18, 2015 endorsing PHILABs request
for an extension of time to deliver goods.
NSTIC issued the final warning that the maximum liquidated
damages will be reached on July 7, 2014 and the contract is
now for contract termination for default. No reply to this
letter.
NSTIC informed PHILAB that they prefer to conduct
inspection for the complete package of the contracted goods in
PHILAB requested for an initial inspection of the ff. 45

variable power supply, 235 units terminal box; 1500pcs.
tripods; 169 units 3-doors cabinets (1800x500x2000) and
400pcs wire gauze.
Dir. La Rosa forwarded the Time Extension Recommendation
to DepEd Central Office.
NSTIC informed PHILAB on the names of QC Inspectors as
well as the dates of inspection (Ruben Zaragoza/Danilo
Lisondra & Virgilio Agot on May 19-22, 2014).
PILAB requested for the approval of the Diamond Head Jack
sample for the variable power supply.
NSTIC informed PHILAB that the Diamond Head Jack sample
submitted cannot be accepted. Please see attached sample
evaluation report.
NSTIC informed PHILAB of the denial of the time extension
request by Usec. Varela and the return of the documents
without action.
PHILAB requested for the Delivery Extension for the project
Mass Production and Supply and Delivery of Science and
Mathematics Equipment to 544 Public Secondary Schools,
RSHSs and ESEP schools due to the new Banana Jack.
NSTIC replied to PHILAB and told them that their suggested
solution in attaching the lengthwise.
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July 2, 2014
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July 7, 2014
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July 15, 2014
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July 15, 2014
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July 18, 2014
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August 19, 2014
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September 8, 2014
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March 20, 2015
order to save travel expenses & to minimized the time of

inspection.
PHILAB informed NSTIC the additional items with quantities
for inspection & requested for the schedule of inspection
(30pcs 3-door cabinet; 92pcs. 2-door cabinets; 213 units
variable power supply; 500pcs. tripods and 400pcs. gauze
wires).
NSTIC informed PHILAB that the maximum LD has been
reached and advised them to submit delivery documents to
adjust LD. No reply to this letter.
PHILAB sent another list to be inspected (37pcs. 3-dood
cabinet; 137pcs. 2-door cabinet small; 41pcs. 2-door cabinet
big; 300 units variable power supply; 500pcs. tripods; 400pcs
wire gauze).
NSTIC informed PHILAB on the names of QC Inspectors and
the schedule of inspection (Ruben Zaragoza and Virgilio Agot/
July 17-21 2014).
Adjusted date when the project reached maximum LD after
PHILAB submitted delivery documents.
July 30, 2014
NSTIC recommended the contract termination for default of

the PHILAB contract and forwarded it to Usec. Varela.
August 4, 2014
PHILAB requested for an inspection of the 183 units of power

supply and 915 units terminal heads.
August 5, 2014
NSTIC informed PHILAB on the names of QC Inspector and

their schedule of inspection (Virgilio Agot and Alipio Dompor/
August 7-10, 2014).
PHILAB requested for an inspection of the ff; 100pcs 2-door
cabinet bid and 58pcs. 3-doors cabinet.
August 20, 2014
NSTIC informed that it cannot send QC inspectors this time

since their contract has already expired.
August 22, 2014
PHILAB sent another request for an inspection of the ff;

175pcs. 2 door cabinet big and 101pcs 3-door cabinets.
September 3, 2014
DepEd Sec. Luistro approved the first Contract Termination

by Default. This was not serve since PHILAB requested for
reconsideration.
DepEd Sec. Luistro received PHILABs letter dated September
1, 2014 requesting time extension of the contract.
October 20, 2014
Forwarded to DepEd Central Office payment billing of 25% of

the project wherein 10% Liquidated damages were deducted
from the total amount. Endorsement dated October 17, 2014.
DepEd granted the time extension for 31 calendar days
reckoned from the receipt by PHILAB subject to the condition
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March 23, 2015
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April 14, 2015
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April 23, 2015
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September 23, 2015
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November 18, 2015
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December 16, 2016
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March 27, 2015
July 28, 2015
that when the LD reached 10% of the contract amount,

DepEd will terminate the contract.
PHILAB received from DepEd a letter for contract time
extension.
NSTIC advised PHILAB on the extension of the performance
Bond to reflect the approved time extension. PHILAB
submitted the extended Performance Bond.
NSTIC reminded PHILAB that the time extension will expire
on April 23, 2015 and reminded on the implementation of the
LD soon afterward. PHILAB did not respond to this letter.
New end of contract
NSTIC forwarded to DepEd Central the recommendation for
Termination for default for violation of the maximum
liquidated damages.
Date of the approval of the NSTICs recommendation for
Contract Termination by default by DepEd Sec. Luistro.
November 5, 2015
Date of show cause order for the termination notice with a 7

day grace period to respond.
November 11, 2015
Date of receipt of Show Cause Order by PHILAB
November 16, 2016
December 26, 2015
PHILAB submitted a position paper on the Payment of Goods

after Termination of Contract which is considered also as
their version of Verified Position Paper.
NTSIC submitted a memorandum to DepEd detailing the
deliveries. Out of the 544 sites, only 502 sites with deliveries
breakdown as follows: 275 sites with complete deliveries while
227 site with incomplete deliveries as the required cabinets
were lacking. The memo coursed through Ms. Aida
Carpentero dated Nov. 17, 2015.
PHILAB submitted a Supplemental Position Paper explaining
that tried its best with the contract obligations but the
extension was not enough to cover the delivery of the
remaining goods on time. In the last part of the paper,
requested that should DepEd terminate the contract that will
only cover the undelivered portion.
Dir La Rosa Memorandum on PHILAB position Paper.
December 23, 2015
Decision to Terminate Contract.
December 28, 2015
DepEd released through email a copy of the Notice of

Termination.
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January 4, 2016
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February 4, 2016
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February 16, 2016
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July 21, 2016
PHILAB submitted Partial Motion for

Reconsideration/Clarification on the decision to terminate the
contract.
DepEd denied the Partial Motion for Recommendation/
Clarification together with the affirmation to the Notice of
Termination.
PHILAB submitted an appeal to the Notice of Termination to
the Office of the President
February 23, 2016
DepEd received a copy of the appeal to the Notice of

Termination from the Office of the President.
May 6, 2016
RMEV Enterprises (partner of PHILAB) filed a Civil Case

lawsuit no. 58-V-16 For Specific Performance, Accounting &
Damages naming DepEd as one of the Defendants.
DepEd answered the Civil Case filed by RMEV Enterprises.
Represented by the Office of the Solicitor General
November 7, 2016
Notice of Suspension of PHILAB in participating in any DepEd

procurement.
November 22, 2016
Motion for Reconsideration of PHILAB

Suspension/Termination by DepEd.
in
the
Notice

Mass Production, Supply and Delivery of 33,070 Science and Mathematics Equipment
for Grades 4 to 6 to 33,070 Public Elementary Schools (Rebid)
Awarded to PHILAB INDUSTRIES INC.,
Project No.: 2015-06-NSTIC(001&002)-BII-CB-19a-CO54
Date
November 13,
2015
November 16,
2015
Particulars
BAC issed BID Bulletin No. 1 information and guidellines for the "Mass
Production, Supply and Delivery of 33,070 Science and Mathematics
Equipment for Grades 4 to 6 to 33,070 Public Elementary Schools
(REBID) - CO54
Position Paper of Philab (Sylvia Navaser) addressed to Sec. Luistro,
referring to the First Contract, regarding the delay of delivery and
imposition of the 10% liquidated damages. Philab also pointed out the
need to accept the deliveries made by them prior to the issuance of
the Notice to Terminate the Contract.
February 3,
2016
Letter of Philab (Jacinto Selorio, Jr.) to Dir. Dela Rosa (BLR) - a follow
up of their Jan. 22, 2016 letter requesting for pre-manufacturing
inspection of Math & Science Cabinet conducted by the JV Partner.
Since manufacturing of the said items are on hold due to delay in
response of BLR.
February 10,
2016
Notice of Award (NOA) was give n to PHILAB, Indus. In Joint Venture

with China Educational Instrument and Equipment Corporation for
CO54
April 13, 2016
Notice to Proceed (NTP) was issued to the JV of Philab and China

Educt'n (Philab for brevity)
April 15, 2016
Contract was signed by both parties
April 25, 2016
Letter Invitation from Philab to Dir. La Rosa(BLR) to conduct an

inspection for the Storage Cabinets (for Grades 1 to 3 and 4 to 6)
CO54
May 3,2016
Letter from BLR (Dir. La Rosa) to Philab (Hector Navaser) requesting

to expedite the implementation of the projects CO32 and CO35
otherwise a Notice to Terminate the Contract will be issued.
May 5, 2016
A letter from Philab (Hector Navaser) addressed to Sec. Luistro

requesting to credit the 15% mobilization fee for CO32 and CO35
May 13, 2016
Letter from Philab (Hector Navaser) addressed to Anna Cristina

Guanzon (Chief-of-Staff of Sec. Luistro) attesting to none
commencement of the contract implementation
11
May 16, 2016
A copy of the Affidavit of the JVA of Philab and China Educational

Instrument and Equipment Corporation and the bank account
information in connection with the mobilization fee was forwarded by
DepEd Administrative Officer Czarina Besares to Dir. La Rosa
12
May 17, 2016
Request of Philab regarding extension of time to submit Irrevocable

Letter of Credit or Bank Guaranty was forwarded to Dir. La Rosa from
Czarina Besares (DepEd)
13
May 18, 2016
Sec. Luistro granted Philab's request for release of 15% advance

payment/mobilization fee for CO32 and CO35, as per the General
Conditions of Contract release of such amount is authorized subject to
compliance with submission of the irrevocable letter of credit/bank
guaranty
14
May 19,2016
Philab re-submitted a copy of their Bank Guaranty issued by

Landbank of the Philippines sent by Hector Navesero addressed to
Sec. Luistro
10
Letter from BLR (Dir. La Rosa) to Philab (Hector Navaser) requesting

to conduct Quality Assessment Procedure and Plant Visit of BLR
Personnel
15
16
June 9, 2016
Acknowledgment of receipt of Letter Request sent by Philab (May

30,2016) for release of mobilization fund
17
June 20, 2016
Result of material testing submitted by Philab to Dir. La Rosa
18
June 21, 2016
Philab letter request for consolidation of delivery until October 2016,

pointing out the following factual consideration:
a
.
b
.
19
20
21
22
23
24
25
Aug. 6,2015 - Philab participated in the bidding by BAC

Oct. 27, 2015 - NTP was issued to Philab for CO32
c.
Nov. 5, 2015 - NTP was issued infavor of Philab for CO35
d
.
Nov. 9, 2015 - BAC conducted a re-bidding representing 50% of

the goods in the remaining contracts
e
.
Feb. 10, 2016 - NOA for Philab CO54
f.
Apr. 26, 2016 - NTP for CO54
At least 50% of the goods for the first and second contract is ready to
be shipped to Manila
At least 25%/10% of the the goods for the third contract is ready to be
produced by the end of July
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27
28
June 24, 2016
29
June 27, 2016
30
June 29, 2016
31
July 4, 2016
32
July 5, 2016
Result of equipment testing submitted by Philab to Dir. La Rosa

Email from Mam Aida Carpentero to Dir. La Rosa requesting the
latter's recommendation to the Secretary for Philab's extension of
delivery schedule
Email from Philab acknowledging their delay of deliveries and the
consolidation of dates from their logistics provider
Material Testing of tripod and wire mesh
Letter from Philab informing DepEd of the sample blackboard with
DepEd marking
33
Letter from Philab requesting consolidation of delivery dates,

stating same facts presented in their June 21, 2016 letter request.
34
July 28, 2016
Letter from Philab addressed to Sec. Briones requesting a 90-day

extension and that no penalties be imposed upon them, taking into
consideration:
35
36
July 29, 2016
Inspection Report for CO32 and CO35 was released by DepEd
August 8, 2016
Letter request of Philab to extend delivery period under evaluation

of BLR-Cebu
August 9, 2016
Denial Letter from OSEC, of Philab's request to consolidate delivery

dates and none imposition of penalties
Philab's letter re: Partial Delivery addressed to Dir. La Rosa, and
requesting inspection for second shipment of the goods
2 Letters from Philab addressed to Dir. La Rosa - confirming no
partial delivery per contract
August 15,
2016
Evaluation and Assessment report from Project Monitoring

Committee in connection with Philab's request to extend delivery date
- denying the request pointing out the delay was due to fault of Philab
37
38
39
40
Memorandum from BLR for OSEC - recommending the denial of

Philab's request for extension of delivery period.
41
42
August 19,
2016
43
September 6
2016
44
September 7,
2016
45
October 20,
2016
46
October 21,
2016
47
October 27,
2016
48
October 28,
2016
49
November 3,
2016
November 4,
2016
November 8,
2016
50
51
52
53
54
Request of BLR for Quality Control Inspection

Philab requested that Delivery slip be signed by inspectors even if the
goods are incomplete - due to lacking magnets as the manufacturer is
having technical difficulties
BLR Cebu denied the request that delivery slip be signed as the
agreed order is incomplete.
Philab filed Motion for Reconsideration for Notice of PostDisqualification for CO32 as the company was unable to meet the
technical specification required
OSEC denied the MR
BLR Memorandum addressed to OSEC in connection with CO32
and CO35 regarding request of Philab to consolidate delivery
recommending the denial of such request
Invitation to Inspect from Philab of items under CO32, CO35 and
CO54. The items arrived on Oct. 24, 2016 and ready for inspection by
Nov. 4, 2016
BLR responded to the invitation by providing names of Quality
Control Inspectors
Philab submitted their Motion for Reconsideration from the Notice
of Post Disqualification issued against them
BAC denied Philab's MR (Grades 4 to 6 3,236)
November 22,
2016
Letter response of OSEC denying Philab's request for a 90-day

extension (letter July 28, 2016)
Philab requested a pre-production inspection for CO32 and CO35
in China (travel expense shouldered by their company)
November 29,
2016
OSEC denied Philab's MR to consolidate the delivery dates
Contract Date
April 15, 2016
Expiration of Contract
December 21, 2016
Percentage of
Delivery (as of
December 2016)
0% - claim for Liquidated Damages is on-going

for Grades 4 to 6 to 33,070 Public Elementary Schools (Rebid)
Project No.: 2015-06-NSTIC(001&002)-BII-CB-19-CO35
( 1 ) December 14, 2015
( 2 ) February 5, 2016
( 3 ) February 17, 2016
Letter to Philab replacing eight ( 8 ) temporarilyclosed schools with new ones and maintained
the number of recipient public elementary schools
at 33, 070
Letter denying the request by Philab for a preproducti0n inspection of storage cabinets in China
as DepEd already gave the go signal for Philab to
proceed with the mass production.
Letter denying the request of Philab for the
inspection of goods at the manufacturing site in
China because
( a ) the requested inspection is a pre- delivery
iinspection stage since sample evaluation is already
completed and the approved samples were
deposited at the DepEd Central Office for
reference;
( b ) the volume of the awarded goods to be
subjected to the pre- delivery inspection is huge,
and it is impossible to thoroughly and effectively
conduct the evaluation inspection in a very short
period of time and with very limited personnel;
( c ) it would be very expensive for the DepEd to
send an adequate number of inspectors to China,
though;
( d ) effort of Philab to shoulder all expenses to the
travel of inspectors will constitute a violation of
Section IV;
( e ) it is very difficult to monitor the physical
condition and the completeness of the Goods,
before it arrives at the recipient schools;
( f ) damage caused by the long shipment from
China to the recipient school in the Philippines has
very limited chance of repair; and
( 4 ) April 7, 2016
( 5 ) April 8, 2016
( 6 ) April 13, 2016
( 7 ) April 18, 2016
( 8 ) May 13, 2016
( 9 ) June 13, 2016

( 10 ) June 14, 2016
( 11 ) June 17, 2016
( 12 ) June 21, 2016
( 13 ) June 28, 2016
( 14 ) June 29, 2016
( 15 ) July 8, 2016
( 16 ) July 8, 2016
( 17 ) July 15, 2016
( 18 ) July 28, 2016
( g ) it has been a long practice of DepEd in its

many projects successfully implemented related to
the procurement of science and mathematics
equipment to conduct the pre-delivery inspection at
the warehouse of the Supplier in the Philippines.
Letter clarifying a few matters regarding the
documentation of the delivery of goods for Contract
32 and Contract 35.
Letter of Philab requesting data for the Project
Monitoring
Report; likewise requesting the
submission of the revised and latest GHANNT
CHART reflecting the actual completion of the
activities, since 155 Calendar Days have elapsed in
conttract duration.
Letter answering the queries of Philab regarding the
documentation of the delivery of goods Contract 32
and Contract 35
Invitation Letter for a meeting on April 20, 2016 for
the updates and issues and concerns on the ongoing project Contract 32 and Contract 35.
Affidavit of Philab attesting to the fact that they have
not
undertaken
activities
constituting
Commencement of contract implementation, as
Philab awaits the mobilization fee.
Request Letter for the submission of the Project
gantt Chart/ Project Schedule.
Letter authorizing the mass production of 90mm
Pulley ( big ) and 50mm Pulley ( small ).
Letter requestiing to expedite the submission of the
Contract Implementation Schedule.
Letter authorizing the mass production of Angle
Demonstrator (white), Test Tube Rack ( white ), and
Regular Polygons ( blue ).
Letter authorizing the mass production of Test Tube
Holdedr, Conductivity Apparatus Handle, and
Frame of the Double Pulley
Letter of Approval for one ( 1 ) piece sample of
Blackboard Compass; Letter of Request to Deliver
the four ( 4 ) additional samples of the said
Blackboard Compass with engraved marking be
DepEd, no longer DepEd- NSTIC .
Letter authorizing the mass production of the Wine
Mesh of the Wire Gauze and Leg of the Tripod.
Letter authorizing the mass production of the Black
Compass.
Request for Pre-Delivery Inspection ( Market
Items ).
Letter Of Request for ninety ( 90 ) days Time
( 19 ) August 8, 2016
( 20 ) August 9, 2016
( 21 ) August 15, 2016
( 22 ) September 1, 2016
( 23 ) September 2, 2016
( 24 ) September 7, 2016
( 25 ) September 13, 2016
( 26 ) September 13, 2016
( 27 ) September 13, 2016
( 28 ) September 14, 2016
Extension to deliver goods for Contract 32,

Conttract 35, and Contract 54.
Letter of Denial to the request letter of Philab for
consolidation of deliveries of Contract 32 and
Contract 35 with the consolidated delivery date
being in October 2016, and non-imposition of
penalties for late deliveries on the two ( 2 )
contracts.
Phone call by Philab for partial delivery.
Denial of the Request for ninety ( 90 ) day
extension for Contract 32, Contract 35, and
Contract 52.
Invitation of Philab to conduct prerequisite
inspection of market items covered under Contarct
32 and Contract 35 in Pasig City and in Ilocos
Norte.
Letter of Compliance to the request for inspection of
the items under Contract 32 and Contract 35 to be
conducted on September 5- 10, 2016.
Denial of the request to sign and seal the kits for
delivery devoid of magnets, hence an incomplete
package.
Invitation of Philab to conduct pre-requisite
inspection of market items covered under Contract
32 and Contract 35 in La Union and in Cavite.
Letter of Compliance to the Request for Inspection
of the items under Contract 32 and Contract 35 to
be conducted on September 19- 28, 2016.
Letter of Philab on the denial for consolidated
delivery of Contract 32 and Contract 35 indicating
that the actual production works commenced on
June 9, 2016 upon the release advance payment
on June 6, 2016, contrary to Section 4.5 of RA 9184
that advance payment should be released within
sixty ( 60 ) days from the signing of the awarded
contract; Requirement of DepEd to deliver the
market items and mass production items in
Contract
32 and Contract 35 all together in every school site
is not feasible on the ground that Contract 32 and
Contract 35 are not contained in a single contract;
and failure of a single item to pass the inspectiion
also prevented DepEd from accepting delivery of
the other items that have passed the inspection.
Invitation of Philab to conduct prerequisite
inspection of market items covered under Contract
32 and Contract 35.
( 29 ) September 19, 2016
( 30 ) September 20, 2016
( 31 ) September 20, 2016
( 32 ) October 4, 2016
( 33 ) October 13, 2016

( 34 ) October 19, 2016
( 35 ) October 27, 2016
( 36 ) Novembber 8, 2016
( 37 ) December 22, 2016
Notice of Computation of Liquidated Damages as of

September 15, 2016, to wit:
( a ) market items for Contract 35- 7. 50%;
( b ) mass production items for Contract 35- 4.50%
Letter allowing Forced Delivery separating cabinets
and magnets under Contract 32, Contract 35, and
Contract 54.
Letter of Compliance to the request for inspection of
the items under contract 32 and Contract 35 to be
conducted on September 21- 27, 2016.
Letter requesting Philab to submit all accomplished
delivery documents for the recipients Schools which
Philab have already made delivery & due to the fact
that the contract duration have lapsed.
Request for list of schools that dont have IAR/
QRTQ.
Submission of the requested IAR and QRTQ as
requested.
Request for Reconsideration to authorize
consolidation of Contract 32, Contract 35, and
Contract 54.
Notice for the submission of the required delivery
documents before the submission of the
Recommendation of Termination of Contract for
Default.
Drawing of Bank Guarantee issued for Philab By
Soleil Chartered Bank which will expire
on
December 29, 2016 for the following reasons:
( a ) Co35 market items lapsed last 2 July 2016
while its mass production lapsed on 1 August 2016;
( b ) Insufficiency of delivery on the part of Philab1. 3% of 427 out of 33, 070 public Elementary
schools for Co35.

for Grades 1 to 3 to 38,622 Public Elementary Schools
Project No.: 2015-06-NSTIC(003&004)-BII-CB018-CO32
Date
Detail
1. July 21, 2015
Posting of Bid Bulletin No. 1

Invitation to Bid
2. July 29, 2015
Posting of Bid Bulletin No. 2

Invitation to Bid
3. October 28, 2015
Letter from Michael Capuli to Director

La Rosa
Re: Request for Inspection (Grades 1 to
3 Package 3 Storage Cabinets)
4. November 2, 2015
Notice to Proceed (addressed to Mr.
Navasero and Mr. Xin)
5. November 9, 2015
Cabinet Sample Evaluation Report (from
Engr. Zaragoza to Dir. La Rosa)
6. November 10, 2015
7. November 27, 2015
8. December 10, 2015
Letter from Director La Rosa to Mr.

Capuli
Re: FYI on the Sample Inspection
Letter from Director La Rosa to Mr.
Navasero
Re: FYI to proceed with the mass
production of cabinets for Co32 and
Co35
9. December 14, 2015

Project Gantt Chart (from Dir. La Rosa to
Mr. Selorio)
10.January 4, 2016
11.January 22, 2016
Letter from Dir. La Rosa to Mr. Navasero

Re: Changes in the lists of recipient
schools

Re: Invitation to meet in Cebu
12.February 3, 2016
(email)
1:23pm
from
von.hidalgo@philab.com
to
depednstic@yahoo.com
Subject: FW: letter with attachment
13.February 5, 2016
Letter from Mr. Selorio to Dir. La Rosa

Re: Follow-up on the response to the
letter
dated
22
January
2016
(requesting
for
pre-manufacturing
inspection of Math & Science cabinets)
14.February 17, 2016

Letter from Dir. La Rosa to Mr. Selorio
Re: Informing the latter that preproduction inspection is no longer the
responsibility of the former
16.March 9, 2016
Memorandum BLRC-2016-023)
From Dir. La Rosa to former Sec. Luistro
Re: Request for Inspection of PHILAB
with CEIEC (Recommendation to deny
the rquest of the JV to conduct predelivery inspection in Beijing, China)
17.April 7, 2016

reiterating the information on the
changes in the number of recipient
schools
15.February 19, 2016
18.April 8, 2016
Letter from former Sec. Luistro to Mr.

Navasero denying the latters request
to inspect goods at the manufacturing
site of the JV of PHILAB and CEIEC in
China
19.April 13, 2016

Clarificatory Letter addressed to Dir. La
Rosa from Mr. Navasero
20.April 18, 2016
Request for Data from Dir. La Rosa to

Mr. Navasero (Project Monitoring Report
as of April 2016)
Dir.
La
Rosas
response
to
Mr.
21.May 19, 2016
Navaseros Clarificatory Letter on the

Guidelines, Inspection, Acceptance, and
Documentation of the Contracted
Goods for the Projects Co32 and Co35
22.May 25, 2016

Re: Invitation to Meet in DepEd Pasig
23.June 13, 2016
24.June 17, 2016
Letter from Mr. Navasero to former Sec.

Luistro thanking the latter for approving
the request for extension of time to
submit the bank guarantee
(attachment: LBP Bank Guarantee)
Memorandum BLRC-2016-165
From Dir. La Rosa to Hon. Laguda
recommending the release of the 15%
advance payment for Co32
(attachment: DV signed by Dir. La Rosa)
25.June 21, 2016
26.June 28, 2016

Re: Request for the submission of the
Project Gantt Chart
27.July 5, 2016

to deliver the goods to the recipient
sites and to submit the Contract
Implementation Schedule
28.July 14, 2016
29.July 14, 2016
Letter from Mr. Navasero to former Sec.

Luistro requesting the consolidation of
deliveries
From Dir. La Rosa to former Sec. Luistro
Re: Denial of the Request for the
Consolidation of Deliveries for Co32,
Co35, and Co54
Letter from Mr. Navasero to Sec.
Briones requesting the consolidation of
deliveries
30.July 15, 2016

(email) 4:12pm from Celeste
Guzman to Dir. La Rosa
Re:
Invitation
to
conduct
de
the
31.July 28, 2016
prerequisite inspection of market items

covered under Co32 in Pasig City
32.July 28, 2016
(email) 4:27pm from Ms. De Guzman to

Mr. Zaragoza informing and requesting
the production of missing documents
sent to PHILAB to accompany the
delivery as proof of delivery
33.July 29, 2016

informing the latter of the conduct of
Quality Control Inspection
34.August 1, 2016

Briones requesting for a 90-day (per
contract) extension to deliver goods
under Co32, Co35, and Co54
35.August 5, 2016
36.August 8, 2016
Letter from Li Xin to Dir. La Rosa

apologizing for the initial test shipment
of Grades 1 to 3 and requesting
additional time to administer preinspection
Inspection Report at PHILAB Warehouse
from Engr. Zaragoza to Dir. La Rosa
37.August 8, 2016
Letter from Dir. La Rosa to Mr. Li Xin
thru Mr. Navasero denying the request
of Mr. Li Xin for time extension
38.August 8, 2016
39.August 9, 2016
40.August 9, 2016
41.August 9, 2016
Letter from the Project Monitoring

Committee to Dir. La Rosa requesting
the latter to recommend to Sec. Briones
the denial of the 90-day extension
request by PHILAB
acknowledging receipt of the latters
letter addressed to Sec. Briones dated
28 July 2016
Letter from Sec. Briones to Mr.
Navasero denying the latters request
for consolidation of deliveries and nonimposition
of
penalties
for
late
deliveries
42.August 15, 2016
(UNSIGNED) Letter from Sec. Briones to

Mr. Navasero denying request for time
extension
43.August 15, 2016

Briones thru BAC and Dir. La Rosa
Re: Supplemental Request for Extension
of Time to Deliver Goods
44.August 15, 2016
(email) 11:26am from Ms. De Guzman
to Dir. La Rosa asking confirmation if
partial delivery is not allowed
45.August 19, 2016
46.August 19, 2016
47.August 30, 2016
48.August 30, 2016

to Mr. La Rosa
Re: Invitation to the prerequisite
inspection of market items in Pasig, City
(email) 3:19pm from Mr. Navasero to
Dir. La Rosa confirming if partial
delivery is not allowed
discouraging any supplier from making
any partial delivery
From Dir. La Rosa to Sec. Briones
informing the latter that the BLR-Cebu,
as the Project Implementing Unit,
drafted a reply letter for her signature
49.August 30, 2016
50.September 1, 2016
(email) 9:45am from Ms. De Guzman to

Dir. La Rosa requesting the latters
office to allow the continuance of
inspections and kitting process
Re: FYI on the conduct of Quality
Control Inspection
Dir. La Rosa confirming the meeting on
August 31, 2016
(email) 4:58pm from Miss De Guzman

to Dir. La Rosa
Re: Invitation to prerequisite inspection
of market items
Dir. La Rosa informing the latter of his
non-attendance to the meeting

Mr. La Rosa
Re: Invitation to prerequisite inspection
of market items
Memorandum DM-LA-2016-0223
From USec. Muyot to ASec. Mateo
Re: Response letter to the latters
request for legal opinion on the
concerns raised by representatives of
prospective bidders regarding the
participation of PHILAB in the bidding of
DepEd projects
informing the latter of the conduct of
Quality Control Inspection
Letter from Mr. Selorio to ASec. Uy

Re: Pre-bidding concerns (seeking
approval to open the bid to more
interested and equally complying or
better suppliers
to Dir. La Rosa requesting permission to
allow BLR-Cebu Inspection to sign and
seal the kits for delivery devoid of
magnets
Letter from Dir. La Rosa to Ms. De
Guzman denying the latters request
dated 6 September 2016

Dir. La Rosa
Re: Invitation for Inspection in La Union
and Cavite
Re:
Conduct
of
Quality
Control
Inspection in La Union and Cavite

Re:
Reports
of
the
Pre-Delivery
Inspection conducted in Pasig, Cavite,
and Ilocos Norte
Briones
Re: Request for Reconsideration to
Authorize Consolidation of Deliveries

Dir. La Rosa
Re: Invitation to conduct prerequisite
inspection of market items in Cavite
67.October 4, 2016
Re: Request for legal opinion on the
different completion dates in one
contract
68.October 8, 2016
(email) 9:35am from Mr. Navasero to
Dir. La Rosa
Re:
Forced
Delivery
(Separating
Cabinets & Magnets)
69.October 12, 2016
Re:
Liquidated
Damages
as
of
September 15, 2016
70.October 13, 2016
71.October 13, 2016

Re: Reply to email on forced delivery
Re:
Conduct
of
Quality
Control
Inspection in Cavite
72.October 14, 2016
Dir. La Rosa
Re: Resending letter to Sec. Briones
requesting for time extension
Re: Request to submit accomplished
delivery documents
73.October 15, 2016
74.October 15, 2016
75.October 19, 2016
76.October 21, 2016
77.October 24, 2016
78.October 24, 2016
79.October 26, 2016

Dir. La Rosa
Re: Resending letter dated 9 August
2016 requesting extension based on
IAR
Dir. La Rosa
Re: Two (2) schools with only one (1)
signatory to receive
Dir. La Rosa
Re: Inquiry if there are authorized
persons to receive deliveries during the
school break
Dir. La Rosa
Re: Letter of Request for a copy of
missing documents
(email) 9:41am from Ms. De Guzman to
Engr. Zaragoza
Re: Letter of Request for a copy of
missing documents
80.October 27, 2016

Dir. La Rosa
Re: Delayed deliveries in Luzon area
81.October 28, 2016

Dir. La Rosa
Re: Delayed deliveries in Luzon area
82.November 4, 2016
Letter from Engr. Zaragoza to Ms. De

Guzman
Re: Reply to email on the requested
IARs and QRTQs
83.November 8, 2016
(email) 10:43am from Mr. Navasero to

depednstic@yahoo.com
Re: FYI on PHILAB pick-ups
84.November 9, 2016

Engr. Zaragoza
Re:
Request
for
missing
DepEd
documents
85.November 17, 2016

Engr. Zaragoza
Re:
Request
for
missing
DepEd
documents
(email) 11:22am from Sep Laurel to

Tata
Re: Request for meeting
From Dir. La Rosa to Sec. Briones
Re: BLR recommending denial of the
request for reconsideration to authorize
consolidation of deliveries
Dir. La Rosa
Re: Letter of Invitation for inspection in
Cavite
Letter from Mr. Navasero to DepEd

(ATTN: Sec. Briones)
Re: Mass Production, Supply, and
Delivery of Equipment under Co32,
Co35, and Co54 (Rebid)
90.December 23, 2016

Re: Notice for the submission of
required delivery documents before the
submission of the recommendation of
termination of contract for default

Dir. La Rosa
Re: Reply to Notice for submission of
required documents
(email) 2:18pm from Ms. Beverly Chua

to Dir. La Rosa and Tata
Re: Delivery Report from LBC
Letter from Ms. Jennifer Bantang (COO)

to Dir. La Rosa
Re: FYI on the appointment of new
person/s to oversee ongoing projects
with DepEd

Letter from Mr. Selorio to Dir. La Rosa
Re:
Request
for
pre-production
inspection in China
Letter from Sec. Briones to Mr.

Navasero
Re: Response to letter dated 28 July
2016 on PHILABs request to time
extension
(UNSIGNED) letter from Sec. Briones to
Mr. Navasero
Re: Denying the latters request for
reconsideration
to
authorize
consolidation of deliveries
Letter from Dir. La Rosa to USec. Muyot
and ASec. Escobedo
Re: Recommendation for the drawing of
bank guarantee issued for PHILAB
Memorandum DM-LA-2016-0295
From
ASec.
Maribojoc
to
ASec.
Escobedo thru Dir. La Rosa
Re: Recommendation for the drawing of
bank guarantee issued for PHILAB
Letter from ASec Escobedo to Dir. La
Rosa
Re: Meeting on the drawing of the bank
guarantee issued for PHILAB
Memorandum for the Secretary of
Education from Dir. La Rosa thru ASec.
Escobedo
Re: Request to approve the drawing of
the bank guarantee
Letter from Sec. Briones to Soleil
Chartered Bank
Re: Demand for Payment of the entire
amount
(Php 254, 823, 625.05)
(email) 1:26pm from Ms. Manalastas to
USecs and ASecs
Re: FYI on the Demand Letter to Soleil

Chronology of Events 2012-030 (No)

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CHRONOLOGY OF EVENTS for the Project:

December 28, 2012

Bid Bulletin no. 1

February 11-14, 2013

April 22, 2013

NSTIC QC inspectors conducted the first sample evaluation at

July 29, 2013

Issuance of the Notice to Proceed and Contract Signing.

November 25, 2013

PHILAB request for Checking of Cabinets.

November 27, 2013

December 10, 2013

December 20, 2013

Bid Opening of the Project.

NSTIC reply to PHILAB follow-up letter to send two QC

January 10, 2014

PHILAB submitted time extension request for eight (8) months

January 13, 2014

NSTIC requested documents to support time extension

January 28, 2014

February 25, 2014

PHILAB submitted amended time extension request citing

March 14, 2014

March 25, 2014

March 26, 2014

March 27, 2014

March 27, 2014

March 27, 2014

March 29, 2014

April 22, 2014

March 12, 2014

April 21, 2013

NSTIC informed PHILAB that the Thermal Switch sample that

NSTIC advised Usec. Varela on contract provisions allowing

May 21, 2014

May 28, 2014

June 11, 2014

June 13, 2014

June 16, 2014

June 17, 2014

PHILAB Appeal for Reconsideration

June 19, 2014

PHILAB requested for an inspection of the 200 units variable

June 20, 2014

June 25, 2014

June 30, 2014

DepEd Sec. Luistro received a letter from Gov. Alfonso

PHILAB requested for an initial inspection of the ff. 45

July 15, 2014

July 15, 2014

July 18, 2014

August 19, 2014

March 20, 2015

order to save travel expenses & to minimized the time of

July 30, 2014

NSTIC recommended the contract termination for default of

PHILAB requested for an inspection of the 183 units of power

NSTIC informed PHILAB on the names of QC Inspector and

August 20, 2014

NSTIC informed that it cannot send QC inspectors this time

August 22, 2014

PHILAB sent another request for an inspection of the ff;

DepEd Sec. Luistro approved the first Contract Termination

October 20, 2014