Masters Check List

Preventive Maintenance & Port State Control

October 2001

Improve safety, reduce losses and breakdowns

Enhance on board maintenance
Comply with the applicable requirements on safety
and pollution prevention
Avoid off-hire, Port State detention and targeting

Please note:
This list includes the most common and critical deficiencies, based on recent
statistics and experience, requiring frequent maintenance on board. Therefore,
it is neither a comprehensive list that includes all possible deficiencies nor a
substitute for owners maintenance scheme. In particular, hull structure and
machinery are not covered in detail.
Special national Port State requirements are not included in the check list and
should be checked separately before arriving at each port.
This list may be used regularly on a voluntary basis as a supplement to owners
maintenance scheme, as a part of owners responsibility for adequate maintenance on board.
Revealed deficiencies are to be promptly rectified or reported to DNV, Flag
Administration and Port Authorities, as appropriate. The owner should keep
on board a record of revealed deficiencies and rectification actions.

Masters Check List

Ships Name:

DNV ID No.:

Code

Item

Check with respect to

0100
0200
0300
0400
0500
0600
0610
0611
0620/5
0630/5
0640
0650

Ship certificates/logbooks
Crew
Accommodation
Food and catering
Working spaces
Life saving appliances
Lifeboats
Lifeboat inventory
Life rafts
Launching arrangement
Distress signals/pyrotechnics
Life buoys

0660/6
0673
0690
0695
0700
0711
0715
0720
0725
0725
0730
0735
0740
0740
0745
0745
0800
0900
0910

Life jackets/thermal aids

2-way radiotelephone/survival craft
Line throwing apparatus
Training/instructions manual
Fire fighting appliances
Inert gas system
Detection
Fire fighting equipment
Fixed fire extinguishing installation
Fixed fire extinguishing installation
Equipment/gen. appliances
Personal equipment
Pumps
Pumps
Fire dampers
Quick closing valves
Accident prevention
Safety in General
Hydraulic & other closing devices/
watertight doors
Signs & indicators
Safety plans, musters/drills
Stability and strength
Construction, decks, bulkheads, hull
Construction, stiffeners, piping
Emergency lighting/batteries
Electrical equipment in general
Pilot/accommodation ladder
Means of escape
Alarm signals
Cargo
Load lines
Freeboard marks
Railings/cat walks
Cargo and other hatchways
Hatch covers
Doors
Ventilators/air pipes, casings
Cargo ports etc.

Validity, stamps, signatures, endorsements & entries

Cert. of competence, number/composition, medical certificates
Cleanliness, vent./heating, sanitary, lighting, medical equipment
Galley/handling spaces, provisions, F.W. pipes & tanks
Ventilation, heating, lighting
Safety Equipment Certificate
Condition of lifeboats hull and attachments
Inventory list/last CEC survey
Number, auto-release, condition, last service date
Condition for launching and brakes
Number and expiry date
Number and condition, marking, retro-reflective tape, quick release,
smoke signals expiry date, self-igniting lights, lifeline
Number and condition, lights, whistles retro-reflective tape
Operating condition
Number and expiry date
Availability on board
Safety Equipment Certificate
Operation condition, alarms
Alarm
Portable fire extinguishers; number position, last service
Firemain
Service of CO2/liquid foam installations
Number and condition of hoses, nozzles etc.
Number, condition and position of fireman outfit
Operating condition of main fire pumps & fire line pressure
Operating condition of emergency fire pumps & fire line pressure
Operating condition, seized/corroded
Operating condition, seized
Personal equip., protection machines/parts, pipes/wire insulation
Safety Construction Certificate
Tightness: packing, dogs/clamps, hinges
Strength: corrosion, cracks
Provided as required
Provided as required, including fire & damage control
Approved loading manual on board
Excessive corrosion/pitting, cracks, buckling and other damage
Excessive corrosion/pitting, cracks, buckling and other damage
Operating condition, including emergency generator, where fitted
Insulation, earthing and cleanliness/dryness
Condition for safe access (including gangways)
Marking, condition and obstructions
Testing of general alarm, fire alarm etc.
Loading and unloading equipment, dangerous goods, tanks etc.
International Load Line Certificate
Marking and position
Corrosion, cracks, buckling, missing parts etc.
Corrosion, cracks, buckling to coaming, stays etc.
Corrosion, tightness, packing, handles/clamps
Corrosion, tightness, packing, handles/clamps
Corrosion, tightness/operating condition
Tightness: packing, dogs/clamps, hinges etc.
Strength: corrosion, cracks
Monitoring: alarms, video surveillance
Condition of ropes/wires, anchoring devices, winches/capstans

0915
0920/5
0930
0935
0935
0945
0950
0955/6
0960
1000
1100
1200
1220
1230
1240
1250
1270
1275
1284
1300
1400
1410/30
1420
1440
1460
1500
1510/20
1530
1540/1
1550
1560/70
1600
1620/1
1671

Mooring arrangements
Propulsion/auxiliary m/c
Main & auxiliary engines
Cleanliness of engine room
Bilge pumping arrangement
Guards/fencing around dangerous
machinery parts
Navigation
Equipment incl. shipborne
Radar
Gyro and magnetic compass
Lights, shapes, sound-signals
Nautical charts & publications
Radio
Main, reserve installations/GMDSS
Float-free satellite EPIRB

Leakage, instrumentation etc.

Oil traces in bilge and other parts in the engine room
Bilge pump and bilge high level alarm
Damage or missing parts
Safety Equipment Certificate
Provided as required and acceptable operation condition
Operating condition
Operating condition and last calibration
Operating condition of navigation and day lights
Availability on board and validity up-to-date
Safety Radio Certificate
Operating condition
Validity of battery and hydrostatic release

1)

Code

Item

Check with respect to

1675
1677
1700
1710
1721
1730
1740
1745
1770
1800
1820
1830
1840
1850
1860
1900
1910
1911
1925
2000
2010
2015

Ships radar transponder

Emergency source of energy
Marine Pollution Annex I
Oil record book
Retention of oil on board
Oily water sep./filtering equipment
Oil discharge monitoring & control
15 PPM alarm arrangements
SBT & COW, ODM, CBT, SOPEP
Tankers
Cargo pump room/handling spaces
Cargo transfer
Instrumentation
Fire protection cargo deck
Personal protection
Marine Pollution Annex II
Cargo record book
P & A manual
Residue discharge system
SOLAS Operational Control
Muster list
Communication

Battery expiry date

Specific gravity of battery acid more than 1.24 g/cm3
IOPP Certificate
Availability on board and correct entries up-to-date
Sludge tanks capacity & arrangement/delivery to shore facilities
Approved drawings and operating condition alarm & function test
Operating condition and function test
Operating condition and auto-stop (Harbour mode)
Arrangements and approved manuals

2020
2025
2030
2035
2040
2045
2050
2055
2060

2550

Fire drills
Abandon ship drills
Damage control plan
Fire control plan
Bridge operation
Cargo operation
Operation of machinery
Manuals, instructions, etc.
Dangerous goods or harmful
substances in packaged form
MARPOL Operational Control
Oil and oily mixtures from
machinery spaces
Loading, unloading and cleaning
procedures for cargo spaces of tankers
Garbage
Marine Pollution Annex III
Packaging
Marking and labeling
Documentation
Stowage
ISM Related Deficiencies
Safety and environmental policy
Company responsibility & authority
Designated person(s) ashore
Masters responsibility & authority
Resources & personnel
Plans for shipboard operations
Emergency preparedness
Non-conformities, accidents and
hazard occurrences
Maintenance of ship and equipment

2555
2560
2565

Documentation
Verification, review & evaluation
Certification, verification & control

2100
2110
2115
2120
2200
2210
2220
2230
2240
2500
2510
2515
2520
2525
2530
2535
2540
2545

Special National Requirements

1):

X = In order

N = Not checked

1)

Ventilation, leakage & lights protective covers

Condition of cargo system, leakage etc.
Operating condition (emergency stop)
Condition of fire fighting equipment
Condition and storage
ICC/NLS Certificate
Entries up-to-date
Available on board in approved form
Function
Entries up-to-date
Communication between bridge, engine room and
steering gear room
Regularly held
Regularly held
Posted in approved form as required
Posted in approved form as required
Bridge/engine control system and navigational instruments
Manual/remote control and gauging/alarm system
Manual/remote operation, alarm and trip functions
Loading/stability manual and valid instructions
Storage, ventilation, monitoring of explosive/toxic gases and
electrical equipment/cables in cargo spaces
Proper entries in the Oil Record Book
Carried out according to procedure in the approved manuals
(COW, CBT and loading manuals)
Handling, storage and disposal procedures and arrangements
Adequacy to minimise hazard to marine environment
Correct technical name and a distinctive label Harmful Contents
Correct tech. name, cert. of proper packing, stowage plan etc
Proper, safe and secure stowage
Safety Management Certificate & Document of Compliance
Documented safety, pollution prevention & compliance policy
Known & documented incl. interrelation between persons involved
Known to personnel, supported by top management with resources
Known to personnel and documented incl. his overriding authority
Crew composition, fitness, familiarisation, communication & training
Procedure documented, known and available incl. personnel tasks
Procedure, drills and Company response documented & available
Reports and analysis documented incl. corrective/preventive actions
Maintenance routines, testing and records
documented & implemented
Safety Management System approved, updated & available
Internal audits & evaluation carried out by Company and documented
Valid SMC & DOC by Recognised Organisation incl.
periodical audits
Additional national requirements for the relevant Port State
R = Deficient

Date: .....................................................

Signature: .....................................................

Place: ....................................................

Name: ...........................................................

NA = Not applicable

Ship Stamp:

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