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SAPPhysicalInventoryTutorial:MI01,MI02,MI04,MI07
Physical inventory is a process of determining that the inventory quantities are exact, or if there
in quantity mentioned physically present and that mentioned in the SAP system. Basically, after
finished with physical inventory, your system and physical stock levels must be the same.
It is mandatory for legal reasons, and in the most of the times it is conducted once a year.
To simplify the process, check the below diagram, these are the most common steps for doing p
inventory (not only in SAP ERP).
Besides the legal reasons it is extremely helpful having the correct stock quantities in the system
physical stock. Management can have the correct information on the value of stock materials. AT
correct. MRP is done using the correct input parameters (material stock quantities).
Not having the correct stock levels in the system means quite the opposite. Management has the
on the financial aspect of the stock in possession. ATP uses the wrong data (sales might not be a
something physically on stock but not existing in the system, or system might allow selling some
physically present in the warehouse). MRP is inaccurate (production planning and other materia
processes might be in a big problem as they are required to calculate the needs for production/p
based on stock levels and several other information).
Now you see that having a clear and correct stock levels is of immense importance for a lot of pr
company. Now you will see how physical inventory is done in MM module.
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Periodic inventory
Continuous inventory
Cycle counting
Inventory sampling
Periodic inventory Most of the time companies use this kind of inventory. In most cases, it is do
year, and this kind of inventory is called annual physical inventory. That means that material sto
once a year. Most of the times at the end of the year or after the season ends (in seasonal indus
Continuous inventory All materials are counted at some point in the year, but that can be at an
appointed for. So we can count some material in February, others in April and so on. A single ma
counted on a single date. This type of inventory is mainly utilized in warehouse management ba
warehouses, but it can be done in inventory management too.
Cycle counting This type of inventory allows us to set a period for regular intervals for physical
the material level. So a fast moving and high value material can be counted four times a year wh
moving and low value material can be counted once a year. The indicator for this is set in materi
the Plant/Storage Location 1 View, in the field
CC phys. Inv. Ind. Inventory sampling Only a number of randomly selected materials are coun
balance sheet key date, and if those materials show small enough differences, the other materia
considered to have a correct stock levels. Not really used that often, as it is essentially an approx
some cases it can be used if material and warehouse structure imply that.
We will explore the most common annual inventory option in the following topic.
The following procedure can be used in creating and processing of the physical inventory docum
Step 1)
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Step 2)
1. Enter the material number(s) you want to include in this physical inventory document.
2. Save the transaction data.
You will be informed of the newly created physical inventory document number.
Step 3)
Optional step.
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1. Execute the transaction MI02 to make changes to the document (if needed).
2. Double click the item if you want to check if the counting has already been done.
3. If you need to delete the document, you can set the deletion indicator.
Step 4)
Optional step.
1. You can see in the item level that our material has not yet been counted.
Step 5)
Optional step.
1. On header level, you can edit the data entered during the creation of the physical inventory d
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You are now finished with creating (and changing the physical inventory document). You can disp
document with MI03 transaction code.
In the following topic, I will show you how you can enter the counting results in the physical inve
document.
The process is fairly easy, but it needs to be accurately executed because the error in entering th
results in poor stock balances later. So, there is high need that the counting process as well as en
both be accurate.
Step 1)
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Step 2)
1. Enter the quantity that is counted for this material.
2. Press ENTER.
You will be informed that there is a quantity difference of 20 pcs, if you haven't made a mistake
the quantity, you can bypass the warning by pressing ENTER. If you made a mistake while enteri
quantity, you can correct the entry (124 pcs in my case) and hit ENTER again.
If you get the warning message, and you think that there might be a mistake in the counting pro
recount the item again and correct the results (check out MI05 transaction code, and MI11
After I have corrected my entry to 124 pcs, I will save the transaction data.
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After you have possibly recounted and reentered quantity information for problematic materials
the differences by using the transaction MI07.
Step 1)
Step 2)
1. You can see the difference quantity. This means that we have found 4 pieces more than it was
stated in the system.
2. Value isn't shown as our controlling/Accounting department didn't yet release the prices for th
This needs to be done in a production environment. You cannot post a difference of 4 p
respective value of 0,00 Eur.
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We can see that our posting is done by creating the resulting material document 4900547510
Step 3)
Optional.
We can check the material document in MB03.
1. We can see a quantity of 4 pcs in the material document.
2. Movement type used for goods receipt from physical inventory difference posting is 701.
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NancyPerrigin6monthsago
Ifsomeoneelseenterintheinventory...howcanIfindthePhys.InventoryDoc#?
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Nelson>NancyPerrigin4monthsago
MI22
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