SAP-TO BE Process

New Allenberrry Works

FICO NAW
Finance and Controlling

Version 1.0
25.09.2006

STATEMENT OF CONFIDENTIALITY / DISCLAIMER

This document is the property of Caritor, Inc. No part of this
document shall be reproduced, stored in a retrieval system,
or transmitted by any means, electronic, mechanical,
photocopying, recording, or otherwise without prior written
permission from Caritor, Inc.

Table of Contents

Table of Contents
Financial Statement Version.....................................................................................................3
1.

AS IS Process..........................................................................................................................................4

2.

Core to Be Process.................................................................................................................................5
Process flow chart...................................................................................................................................................... 6

Changes to Existing Organization..........................................................................................................................7

Description of Improvements and Key Metrics.......................................................................................................7
Notes on Further Improvements.............................................................................................................................7
Functional Deficit and Method to Remove That......................................................................................................7
Interface Requirement............................................................................................................................................7
System Configuration Considerations....................................................................................................................7
File Conversion Considerations..............................................................................................................................7
Any reports required related to current business process......................................................................................7
Any document/output would be printed for this business process..........................................................................8
NA
8
Authorization Considerations..................................................................................................................................8
End User Training Requirements............................................................................................................................8

A. SAP Standard Reports............................................................................................................................9

B. Custom Developments.........................................................................................................................10

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SAP-TO BE Process
Financial Statement Version
TO-BE Document
For SAP R/3 Implementation at New Allenberry Works.
Date: 25.09 2006
Sr. No of TO BE document

Ref. Sr. No. Of AS-IS document

Name of Business Process:

Financial Statement Version

Module: Finance

Sub module: General Ledger

Version no of document:

Date: 25.09.2006

Version Management This Document is subject to change control. Every change of the document has to Undergo change
control procedure and has to be registered in the following table
Version

Caritor

Change

Prepared By

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Date

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SAP-TO BE Process

1.

AS IS Process
Trial balance from legacy system is downloaded to excel and financial
statements including schedules are prepared in excel manually.

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SAP-TO BE Process

2. Core to Be Process
Financial statements (Profit and Loss account and Balance sheet) can be
prepared for internal as well as external reporting, monthly, quarterly, six monthly,
annually.
A Financial statement can be prepared as per schedule VI of Companies Act.
Similarly a statement can be prepared for internal management information
requirement. Account groups and coding of GLs will facilitate in the creation of
financial statement version for NAW Fbd.
The balance sheet/Profit and Loss Account formats are known as financial statement
versions in SAP.
The Financial statement version functionality provides the base for creation the
structure for both the statements. Once the structure is created, all the profit &
loss and balance sheet account are to be attached to the respective nodes in the
structure.
Every financial statement version will have unique name in sap. All versions can co-exist
and get updated at the same time.

Currently NAW Fbd prepares financial statements as per schedule VI of the

companies Act only and hence needs one financial statement version.
Data needed for preparing Cash flow statement or ratio analysis will be made available
from SAP and they have to be prepared outside SAP.

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SAP-TO BE Process

Process flow chart

Name
Financial
Statement
Version
Createathe
format of
the FS Version

Attach GL Accounts under different schedules

Attach the FS Version to the Company Code

Run the FSV to view the financial statements

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SAP-TO BE Process
Further Notes

Changes to Existing Organization

Financial Statement Versions are used to prepare Financial Statements in the
required format

Description of Improvements and Key Metrics

Creation of structure is a one-time activity. It is used to view the reports and

allows changes to the structure. Financial statements can be viewed online.

Savings in productive man-hours due to the online availability of financial
statements.
SAP allows maintenance of different balance sheets formats.
The format/version of the balance sheet can be changed.

Notes on Further Improvements

NA

Functional Deficit and Method to Remove That

NA

Interface Requirement
NA

System Configuration Considerations

NA

File Conversion Considerations

NA

Any reports required related to current business process

NA

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SAP-TO BE Process
Any document/output would be printed for this business process
NA
Authorization Considerations
Detailed Authorization matrix will be defined for all users in the common file for all modules.
The high level Authorization requirements are as below.
Business Roles

Number of Users

Business Manager
Operations Manager
Transaction Owners

End User Training Requirements

<E.g.:
Business User Segments

Number of Users

Type of Transaction

Business Manager

Display, Reports

Operations Manager

Change, Display, Reports

Transaction Owners

Create, Display, Reports

Geographical Location

Sign-off (Approval) for this document:

Name of Team members:

Organization / Bus. Unit

FI/CO Consultant- Vinod Atmakuri

Caritor Inc

Business Process Owners-C.M.Duggar

New Allenberry Works

Key User- Balbir Khanna

New Allenberry Works

Key User- Vishal Sharma

New Allenberry Works

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Signature

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SAP-TO BE Process

A. SAP Standard Reports

<E.g.:
SAP Standard Reports
Sl No:
01

Report Description
BS/P&L

Selection Criteria
F.01

Output
Screen View/Output

02
03
04
05
06
07
08
09
10
11

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SAP-TO BE Process

B. Custom Developments
<E.g.:
Print Requirements
Sl No:

Report Description

Selection Criteria

Output

1.0
2.0

Development Requirements
Sl No:

Report Description

Selection Criteria

Output

1.0

Report Requirements
Sl No:

Report Description

Selection Criteria

Output

1.
2.
3.

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