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School Test
Coordinator
Activities
Referenc
e in
Manual
Estimat
ed Time
to
Complet
e
Target
Completio
n Date
Notes/Resources
Direct Responsibilities
1. Confirm the grades
and content area that
are participating in
the Field Test for your
school with your DC.
None
60
minutes
Complete
at least 3
weeks prior
to testing.
TAM,
section
2.2, Table
3
6090
minutes
Complete
at least 3
weeks prior
to testing.
http://sbac.portal.air
ast.org/fieldtest/resources/
TAM,
section
2.2, Table
4
23
hours
Complete
at least 3
weeks prior
to testing.
http://sbac.portal.air
ast.org/fieldtest/resources/
TSM,
section I,
Network
Diagnostic
Tools
TSM,
section V
TSM,
sections I
and II
510
hours
Complete
at least 34
weeks prior
to testing.
http://sbac.portal.air
ast.org/wpcontent/uploads/201
3/07/SmarterBalance
d_TechnicalSpecificat
ionsManual.pdf
a
School Test
Coordinator
Activities
Referenc
e in
Manual
Estimat
ed Time
to
Complet
e
Target
Completio
n Date
Notes/Resources
requirements.
Ensure that other
technical issues
are resolved
before and during
testing.
5. Communicate with
the TA to identify the
number of headsets
needed for the site
(with TA) and ensure
that needed number
are available at least
2 weeks prior to the
testing window.
Headsets are required
for the ELA Listening
portions of the
assessment.
None
12
hours
Complete
at least 2
weeks prior
to testing.
6. Determine which
students will use
allowable test
accommodations and
designated supports
and establish a place
to test those
students.
Usability,
Accessibili
ty, and
Accommodations
Guidelines
12
hours
Complete
at least 2
weeks prior
to testing.
http://www.smarterb
alanced.org/wordpre
ss/wpcontent/uploads/201
3/09/SmarterBalance
d_Guidelines_091113
.pdf
7. Perform an
equipment needs
check based on
individual student
requirements.
Work with the TA
to identify students
who will need
specialized
equipment for
accommodations.
Communicate with
the DC to identify
the number of
headsets needed
in order to take the
ELA Listening
portions of the
assessment. Place
None
12
hours
Complete
at least 2
weeks prior
to testing.
Students are
permitted and
encouraged to use
their own ear buds or
headsetsbut
districts and schools
should also plan on
having some
available.
a
School Test
Coordinator
Activities
Referenc
e in
Manual
Estimat
ed Time
to
Complet
e
Target
Completio
n Date
Notes/Resources
TAM,
Section 6.5
24
hours
Complete
at least 12
weeks prior
to testing.
http://sbac.portal.air
ast.org/fieldtest/resources/
TIDE User
Guide,
pages 30
35
TAM,
section 7.0
24
hours
Complete
at least 12
weeks prior
to testing.
http://sbac.portal.air
ast.org/fieldtest/resources/
None
30
minutes
Complete
the week of
testing.
TAM,
sections
9.2, 9.3,
and 9.4
60
minutes
planning
the day
prior to
administering
the PT
Complete
the week of
testing.
Administration of
the non-PT items
plus a PT with a
classroom-based
activity will require
advance
preparations.
Classroom Activity
Administration
Guidelines and
Instructions for
Downloading
Classroom
Activities can be
accessed at:
http://sbac.portal.air
ast.org/field-
a
School Test
Coordinator
Activities
Referenc
e in
Manual
Estimat
ed Time
to
Complet
e
Target
Completio
n Date
Notes/Resources
test/resources/
12. Ensure proper
handling of all printed
test materials and
note paper. Collect all
test materials on
each day of testing to
keep in a secure
location until after the
test session, and then
destroy according to
security policy.
TAM,
sections
3.0 and
10.0
TAM,
section 3.0
14. Document
containment of any
impropriety,
irregularity, or breach
and report to the DC
immediately after
learning of the
incident.
Working with the
DC, enter
incidents in TIDE.
TAM,
Appendix
B
Complete
during and
after each
testing
window.
http://sbac.portal.air
ast.org/fieldtest/resources/
http://sbac.portal.air
ast.org/fieldtest/resources/
As
needed
Ongoing
None
As
needed
Ongoing
None
As
needed
Ongoing
http://sbac.portal.air
ast.org/fieldtest/resources/
a
School Test
Coordinator
Activities
Referenc
e in
Manual
Estimat
ed Time
to
Complet
e
Target
Completio
n Date
Notes/Resources
resolution.
17. Review, investigate,
and report on all
potential
improprieties,
irregularities, and
breaches reported by
the TA. Mitigate
incidents when
appropriate
a
TAM,
Appendix
B
As
needed
Reference
in Manual
Ongoing
http://sbac.portal.air
ast.org/fieldtest/resources/
Target
Completion
Date
Notes/Resources
Oversight Responsibilities
18. Verify that TAs have been
verifying student
accessibility and
accommodations in TIDE.
TIDE User
Guide,
pages 30
35
Complete at
least 12 weeks
prior to testing.
None
Complete at
least 12 weeks
prior to testing.
None
Complete at
least 12 weeks
prior to testing
if possible.
None
Complete prior
to testing.
TAM,
section 3.0
and
Appendix B
Complete
during testing.
http://sbac.portal.air
ast.org/fieldtest/resources/
http://sbac.portal.air
ast.org/fieldtest/resources/
Contact Information
Questions about the overall
administration and state policies
Your State Education Agency
Accommodations, Test Policy, Testing
Irregularities
Nam
e:
Phon
e:
Email
:
Your Smarter Balanced State Lead
Contact (in the event of a security
breach or irregularity)
Nam
e:
Phon
e:
Email
:
Nam
e:
Phon
e:
Email
:
District Test Coordinator
Nam
e:
Phon
e:
Email
:
Smarter Balanced Help Desk
1-855-833-1969
smarterbalancedhelpdesk@ets.org
Hours of operation: See page 2 in the TAM.