PROCEEDINGS OF THE COUNTY BOARD OF JACKSON COUNTY, MINNESOTA

December 27, 2016

The County Board of Jackson County, Minnesota met in regular session, in the Jackson County
Courthouse Board Room, 405 Fourth Street, City of Jackson, Minnesota, on December 27, 2016. The
following County Board members were present: Kim Hummel, Rosemary Schultz, Bill Tusa, David
Henkels and Don Wachal, Commissioners. County Coordinator Steven Duncan and Trish Schulz,
Human Resources Technician, were also in attendance.

Judge Darci Bentz presented the Oath of Office to Commissioner-elects Catherine Hohenstein, James
Eigenberg and Scott McClure effective January 1, 2017.

CALL TO ORDER

Chair Schultz called the meeting to order at approximately 9:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Tusa and seconded by Commissioner Wachal to adopt the
agenda. Motion carried unanimously.

Retiring Commissioners Rosemary Schultz, David Henkels, and William Tusa were recognized for
their years of service to the County.

CONSENT AGENDA

Motion was made by Commissioner Henkels and seconded by Commissioner Wachal to approve
the Consent Agenda. Motion carried unanimously.

Board Action 16 - 293: Approve the December 13, 2016 Board of Commissioner meeting minutes.

Board Action 16 - 294: Approve all Commissioners disbursements in accordance with Minnesota
Statutes 130.01, subd. 4(b), recorded on warrants numbered 80337 through 80451 in the amount of
$321,269.01 - for Revenue Fund, $119,279.97; Road and Bridge, $139,715.84; Ditch Fund,
$55,358.89; Agency, $3,042.50; Revolving Loan, $323.00; and Library, $3,548.81. A detailed list of
claims paid is available at the Auditor/Treasurers Office upon request.

Board Action 16 - 295: Approve setting the mileage reimbursement rate at the IRS mileage rate for
2017 at 53.5 cents per mile and as applicable per County policy & setting the Countys motor vehicle
pool mileage rate for 2017 at 42.0 cents per mile, as applicable per County policy.

Board Action 16 - 296: Approve Fairgrounds Lease Agreement with New Fashion Pork/Food 4 Kids
Program.

Board Action 16 - 297: Approve the 2017 Solid Waste and Recycling licenses for:

Licensed Solid Waste Haulers

Hometown Sanitation
Schaaps Sanitation
 Waste Management

Licensed Recycling Haulers

Schaaps Sanitation
Waste Management
USAgain, LLC
Ronald Rehnelt
Lois Hansen
Kevin Pohlman

Board Action 16 - 298: Approve empty apartment recycling reimbursements for John Olson.

Board Action 16 - 299: Approve the $9995.00 purchase of a Canon iPF840 MFP40 plotter/scanner
utilizing Integrated Land Records funds.

Board Action 16 - 300: Approve Retailers License for Sale of Tobacco effective January 1, 2017 to
December 31, 2017 for:
Family Dollar, Inc. DBA Family Dollar Store #26341

Board Resolution 16 196: Approve Commitment and Assignment of Fund Balances.

RESOLUTION 16 - 196
Approving Commitment and Assignment of Fund Balance

WHEREAS, the Governmental Accounting Standards Board (GASB) has issued Statement No. 54,
which changes the terminology used for fund balance reporting on balance sheets of Governmental
Funds, and;

WHEREAS, the new terminology has been reviewed as follows; Committed funds use is restricted
to a specific purpose by the County Board (action required); Assigned funds use is intended to be
used for a specific purpose, intent expressed by either the County Board or another designated party
(action required), and;

WHEREAS, the Auditor recommends that the Revenue from charges for services and miscellaneous
sources from the Public Works (Road and Bridge) Special Revenue Fund be committed for wages,
equipment, services and supplies for the public purpose of Road and Bridge activities and;

WHEREAS, the Auditor recommends that the Revenue from charges for services and miscellaneous
sources from the Library Special Revenue Fund and Donations Fund be committed for wages,
furniture and equipment, services and supplies for the public purpose of Library activities and;

WHEREAS, the Auditor recommends that in order to provide support for the proper determination of
the reporting status of each fund, the county board makes the following findings with respect to the
resources available in the listed general funds.

Assigned
Dept Acct Title Resource Determination Ref
#
01.2848 Lakes Improvement Cumulative Assigned 2848
Purpose: County Lake Improvement Projects

01.041 Auditor/Treasurer Office Supplies Assigned 2873

Cumulative Amt Budgeted vs Expenses
Purpose: Purchase/Replace Office Equipment

01.041 Auditor/Treasurer Non-Expendable Supplies Under $300 Assigned 2873

Cumulative Amt Budgeted vs Expenses
Purpose: Purchase/Replace Office Equipment

01.061 Information Systems Conference,Training,Registration Assigned 2844

Cumulative Amt Budgeted vs Expense
Purpose: Technology Training for IS Dept & other Dept Staff

01.061 Information Systems Data Processing Services Assigned 2844

Cumulative Amt Budgeted vs Expense
Purpose: Contingency Services (Prof. Assistance Unforeseen
Projects)

01.061 Information Systems Computer Software Assigned 2844

Cumulative Amt Budgeted vs Expense
Purpose: Xerox Tax System Re-Write/Upgrade Project

01.061 Information Systems Non-Expendable Supplies < $300 Assigned 2844

Cumulative Amt Budgeted vs Expense
Purpose: AS400 Replacement and Server Replacement

Dept Acct Title Resource Determination Ref

#

01.061 Information Systems Capital Outlay $300 to $4999 Assigned 2844

Cumulative Amt Budgeted vs Expense
Purpose: AS400 Replacement and Server Replacement

01.061 Information Systems Fixed Assets in Excess of $5000 Assigned 2844

Cumulative Amt Budgeted vs Expense
Purpose: AS400 Replacement and Server Replacement

01.063 Elections and Redistricting Fixed Assets in Excess of $5,000 Assigned 2875
Cumulative Amt Budgeted vs Expense
Purpose: Purchase/Replace Election Equipment

01.103 Assessor Conference, Training, Registration Assigned 2870

Amt Budgeted vs Expense
Purpose: Educational Related Expense
01.103 Assessor Travel Expense - Room and Board, Mileage Assigned 2870
Amt Budgeted vs Expense
Purpose: Educational Related Expense

01.103 Assessor Professional & Technical Services Assigned 2870

Amt Budgeted vs Expense
Purpose: GIS Related Expense

01.105 Planning & Zoning Professional & Technical Service Assigned 2872
Cumulative Amt Budgeted vs Expense
Purpose: Outside Comprehensive Review of Ordinances

01.112 County Buildings/Imprvmt Cumulative Amt Budgeted vs Expense Assigned 2846

Purpose: Continued Building Project Funds

01.120 Vets Van Vehicles Assigned 2862

Cumulative Amt Budgeted vs Expense
Purpose: Future Van & Graphics Replacement

01.121 Veterans Services Capital Outlay Assigned 2868

Cumulative Amt Budgeted vs Expense
Purpose: Purchase/Replace Office Furniture/Equipment

01.149 General Government Unemployment Assigned 2852

Cumulative Amt Budgeted vs Expense
Purpose: Fund Unexpected Future Unemployment

01.149 General Government Severance Pay Assigned 2852

Cumulative Amt Budgeted vs Expense
Purpose: Fund Unexpected Future Severance Payments

Dept Acct Title Resource Determination Ref

#

01.149 General Government Compensation Plan Pool Assigned 2861

Cumulative Amt Budgeted vs Expense
Purpose: Fund Unexpected Employee Compensation

01.149 General Government Refunds & Reimbursements Expense Assigned 2851

Cumulative Amt Budgeted vs Expense
Abatement Funds Only
Purpose: Fund Economic Development Tax Abatements

01.208 Rural Addressing/Signs Cumulative Amt Budgeted vs Expense Assigned 2863

Purpose: Maintain Fund for Rural Signage
01.213 K-9 Cumulative Amt Budgeted vs Expense Assigned 2850
Purpose: Continued Program Funding

01.281 Emergency Management Federal Grants Assigned 2868

Cumulative Amt Budgeted vs Expense
Less Grants Funds Utilized in EM Office Operations and Needs
+/- Fixed Assets in Excess of $5000
Cumulative Amt Budgeted vs Expense
Purpose: Emergency Operations Center Update/Remodel
Command Trailer Equipment Needs

01.701 Economic Development Appropriation United Community Action Ptnsp Assigned 2860
Cumulative Amt Budgeted vs Expense
Purpose: Future County Share Match WCA Bus

13.521 Parks Gifts and Donations Assigned 2853

Cumulative
Purpose: Donor Specified

13.521 Parks Rentals & Service Agreements Assigned 2853

Cumulative Amount Budgeted vs Expense
Purpose: Electrical Updates to Campgrounds

13.521 Parks Grounds Improvements Assigned 2853

Cumulative Amount Budgeted vs Expense
Purpose: Continued Ground Improvements

13.521 Parks Machinery/Vehicle Parts Assigned 2853

Cumulative Amount Budgeted vs Expense
Purpose: Unanticipated Maintenance

72 Insurance Trust Fund Cumulative Assigned

72.2738
Purpose: Workmans Compensation and
Property & Casualty Insurance

73 Health Insurance Trust Fund Cumulative Assigned

73.2857
Purpose: Employee VEBA & Health Insurance

Dept Acct Title Resource Determination Ref

#

75 Landfill Assurance Fund Cumulative Assigned

75.2857
Purpose: Possible Future Landfill Contamination
77 Septic Loan Fund Cumulative Assigned
77.2855
Purpose: County Septic Loan Program Request Funding

Committed
Dept Acct Title Resource Determination Ref

01.113 Capital Projects Cumulative Committed 2841

Jackson Speedway Funds from Sale (Brd 15-086)
Less DVHHS Fiscal Remodel (Brd 15-138)
Less 114 Drainage Project &
Expenses Related to Sale (Brd 15-154)
Less Horse Arena Option #2 (Brd 15-170)
Less Natural Gas Generator (Brd 15-418)
Less Library Furniture (Brd 16-033)
Less Fairgrounds Campground Electrical (Brd 16-133)
Less Net Bus Storage Facility (Brd 16-138)
Less Wold Architects Expenses Related to HVAC Bid (Brd 16-
139)
Committed: Per Board Minutes

01.149 General Government Wind Energy Tax Committed 2841

Cumulative Amt Budgeted vs Actual
Purpose: Capital Improvement Project
Committed per Board Minutes Brd 10-202

01.230 Jackson Sheriff Net Amount of fund 230 that is over Committed 2874
5% under budget
Committed: Per Contract

74 Revolving Loan Fund Cumulative Committed

Committed: Per Board Minutes

NOW, THEREFORE, BE IT RESOLVED that the Jackson County Board of Commissioners does
hereby approve the above recommendation for funds classification of the Auditor.

Adopted this 27th day of December, 2016

_____________________________
Rosemary Schultz, Chair

ATTEST: ___________________________________
Steve Duncan, County Coordinator

Board Resolution 16 197; Approve 1998 General Obligation Drainage Bond Payoff.
County of Jackson )
) SS.
State of Minnesota )

RESOLUTION #16 - 197

PROVIDING FOR THE REDEMPTION AND PREPAYMENT OF
THE
GENERAL OBLIGATION DRAINAGE BONDS OF 1998

A. WHEREAS, the County hereby determines and declares that it is necessary and
expedient to call for redemption and prepayment all outstanding principal of the County's $710,000
original principal amount General Obligation Drainage Bonds of 1998, dated March 1,1998, as noted
in Exhibit A; and

B. WHEREAS, maturities of the General Obligation Drainage Bonds of 1998 which

mature on February 1, 2008 and thereafter are callable on February 1, 2007, and any date thereafter at
a price of par plus accrued interest, as provided in the resolution of the County Council duly adopted
on February 23, 1998, authorizing the issuance of the Bonds; and

C. WHEREAS, the refunding on February 1, 2017, of the Bonds maturing on and after
February 1, 2018, is consistent with covenants made with the holders thereof; and is necessary and
desirable for the reduction of debt service cost to the County;

NOW, THEREFORE, BE IT RESOLVED by the County Board of Jackson County,

Minnesota, as follows:

1. Redemption of Bonds. The Bonds shall be redeemed and prepaid on February 1, 2017,
in accordance with the terms and conditions set forth in the Notice of Call for Redemption attached
hereto as Exhibit A, which terms and conditions are hereby approved and incorporated herein by
reference.

Passed and adopted by the Board of Commissioners of the County of Jackson, Minnesota this
27th day of December 2016.

_________________________________
Rosemary Schultz
Chair
Jackson County, Minnesota Board of Commissioners

ATTEST:

_______________________________(SEAL)
Steven J. Duncan
County Coordinator of Jackson County, Minnesota
 EXHIBIT A

NOTICE OF CALL FOR REDEMPTION

GENERAL OBLIGATION DRAINAGE BONDS OF 1998,

JACKSON COUNTY, MINNESOTA

NOTICE IS HEREBY GIVEN that by order of the County Board of Jackson County, Minnesota, there
have been called for redemption and prepayment on

February 1, 2017

All outstanding bonds of the County designated as General Obligation Drainage Bonds of 1998, dated
as of March 1, 1998, having stated maturity dates in the years 2018 and 2019, inclusive, and totaling
$55,000 in principal amount, distributed and having CUSIP number as listed below:
Year Amount CUSIP Number
2018 $25,000
2019 $30,000 467160 BH 9

The bonds are being called at a price of par plus accrued interest to February 1, 2017, on which date
all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are
requested to present their bonds for payment at the Jackson County Courthouse, 405 4th Street,
Jackson, MN 56143.

VETERANS SERVICE OFFICER

Motion was made by Commissioner Wachal and seconded by Commissioner Henkels on Board
Action 16 - 301, Re-appointing Jeffery L. Johnson as County Veterans Service Officer and Emergency
Management Director for a four year term to expire November 30, 2020. Motion carried
unanimously.

Chair Schultz presented the applicable Oaths of Office to Veterans Service Officer/Emergency
Management Director, Jeffery L. Johnson.

LAND MANAGEMENT

Motion was made by Commissioner Hummel and seconded by Commissioner Wachal on Board
Action 16 302, Approving the refund of the unused portion of the 2015 Low Income Subsurface
Sewage Treatment System (SSTS) Grant Funds. Motion carried unanimously.

CHAIR ROSE SCHULTZ/POTENTIAL SELL OF COUNTY-OWNED REAL ESTATE

Per Chair Schultzs request, discussion was held regarding the potential to sell County-owned real
estate (Parcel 08.032.1300).

Motion was made by Commissioner Schultz and seconded by Commissioner Tusa on Board
Action 16 - 303 to establish a committee to evaluate the potential sale of County-owned real estate
(Parcel 08.032.1300) with committee members to be Commissioner Wachal, Commissioner-elect
Hohenstein, Public Works Director Tim Stahl and County Attorney Sherry Haley. Motion carried
unanimously.

COUNTY ATTORNEY

Motion was made by Commissioner Hummel and seconded by Commissioner Wachal on Board
Action 16 - 304, approving Amendments to the Jackson County/City of Jackson Joint Powers
Agreement for Public Works Facility as needed for new Bus Storage Facility and as deemed needed
by the County Attorney per review. Motion carried unanimously.

Motion was made by Commissioner Tusa and seconded by Commissioner Hummel on Board
Action 16 - 305, approving a Lease Agreement with United Community Action Partnership for use of
the Jackson County/City of Jackson Bus Storage Facility for a twenty year term with annual review, at
a starting lease amount of $2,000 per month and per other term options. Motion carried unanimously.

Motion was made by Commissioner Wachal and seconded by Commissioner Schultz on Board
Action 16 - 306, approving United Community Action Partnership Transportation Agreement for
2017, as amended per County Attorney language changes. Motion carried unanimously.

COUNTY COORDINATOR

Motion was made by Commissioner Henkels and seconded by Commissioner Wachal on Board
Action 16 - 307, approving Policy 730 Wellness Pilot Program revision and authorizing the County
Coordinator to execute Memorandum of Agreement with Local Unions and Letter of Agreement for
Wellness Institute Services. Motion carried unanimously.

Motion was made by Commissioner Henkels and seconded by Commissioner Tusa on Board
Action 16 - 308, approving the Agreement for 2017 Services with Southwest Regional Development
Commission, contingent upon County Attorney review and approval. Motion carried unanimously.

Motion was made by Commissioner Henkels and seconded by Commissioner Wachal on Board
Action 16 - 309, approving the 2017 building lease with Des Moines Valley Health and Human
Services for rental of office and storage space in the Government Center West and Government Center
East buildings. Motion carried unanimously.

Motion was made by Commissioner Hummel and seconded by Commissioner Wachal on Board
Action 16 - 310, approving the 2017 Legislative Platform, as amended (amendment clarified that
regional watershed managers are the only taxing authority that is appointed rather than directly elected
by citizens). Motion carried unanimously.

COMMITTEE & BOARD REPORTS

Commissioner Wachal reported on meetings/events involving County Holiday/Commissioner
Retirement Open House, Chief Elected Officials Board to Private Industry Council and Tradewinds
Energy meeting.

Commissioner Hummel reported on meetings/events involving County Holiday/Commissioner

Retirement Open House.

Commissioner Schultz reported on meetings/events involving Southern Prairie Community Care

conference call, Prairie Ecology Bus Center, Heron Lake Watershed District Board, Historical Society
and State-wide Community Health Services Advisory Committee conference call

Commissioner Tusa reported on meetings/events involving County Holiday/Commissioner

Retirement Open House, Fair Board and United Community Action Partnership.

Commissioner Henkels reported on meetings involving Highway 60 Action Corporation and

Southwest Mental Health Center Governing Board

ADJOURN

Motion was made by Commissioner Henkels and seconded by Commissioner Tusa to adjourn the
meeting. The motion carried unanimously.

JACKSON COUNTY BOARD OF COMMISSIONERS

_____________________________________________
Rosemary Schultz, Chair

ATTEST: _______________________________
Steven Duncan, County Coordinator