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FINEGAYAN ELEMENTARY SCHOOL

LIBRARY
CIRCULATION POLICIES
The primary goal of any circulation system is to make access to materials easy through
convenient and simple lending procedures which encourages rather than restricts the use of
all types of library materials.

CHECK OUT PROCEDURE


Guam Department of Education has a new automation system installed throughout the district.
It is called Atrium by Book System, Inc. Finegayan Elementary library automation system has
been in operation since September 2016. It is a web based automation system in which our
students are able to access the OPAC (Online Patron Access Catalog).

Each patron is assigned a Patron Number. When students borrow books, it is scanned into the
system and it provides an automatic due date. Each student is allowed to borrow one book
each visit.

RETURNED MATERIALS
FES patrons may return borrowed book/s one week or earlier after the checkout date.
Materials must be returned when they are due. They may be placed on a cart, a depository, or
collected by the librarian or any library staff.

OVERDUE MATERIALS
Patrons will be notified promptly if books are overdue. The Librarian will provide an overdue
book list to the respective homeroom teachers. The Librarian will send a second notice
addressed to the parents if the item has not been returned after two weeks. If the Patron has
not returned the overdue item after the second notice, the patron will lose borrowing privileges
until the item is returned or paid.

Students who withdraw with overdue books will not be cleared from the library and will be
referred to the administration. Clearance for withdrawal is at the administration discretion.
CHARGES
There are no charges for overdue books. Patrons will be charged a replacement fee for lost or
damaged books.

RENEWING BOOKS
Patrons may renew borrowed books at any time or according to librarians discretion.

RESERVING BOOKS
A. Students
Students may reserve or request books and should be picked up no later than
one day after the item is available for check out. The Librarian will notify the
student if requested item is available for check out. The notice of availability will
be given to the homeroom teacher. The Librarian reserves the right to shelf the
item if not picked up in a timely manner.

Students may also access the OPAC system to make reservation. However, they
will have to come to the library and confirm with the librarian if the item is
available.

B. Teachers
a. Teachers may reserve books and should be picked up no later than one day after
the item is available for check out. The Librarian will notify the teacher if the
requested item is available for check out. The Librarian reserves the right to
reshelf the book if not picked up in a timely manner.
b. The Librarian may reserve several books for teacher use in class for one week.
The teacher may request for an extension provided that no other teacher
requests for the same collection.

C. Reserved Materials Location


Put all selected materials on a book truck and mark as Reserved with patrons
name and room number.
CIRCULATION PROCEDURES

FOR AUDIOVISUAL MATERIALS AND EQUIPMENT

CHECKING OUT AUDIOVISUAL MATERIALS


Teachers and Staff may check out video, (DVD, VHS) audiovisual materials during instructional
day. The checkout process is the similar as book checkout. Most audiovisual materials are
processed similar to books.

Teachers may check out equipment according to classroom needs. Teachers have to sign in
online to reserve any equipment. The sign up system is in accordance to the FSAIS to monitor
equipment usage. ONE DAY USE ONLY and must be returned to the library at the end of each
school day.

Digital Camera Projector


Multimedia Projector
Roving Computer Laboratory
Television
LIBRARY SCHEDULE
LIBRARY SCHEDULES AND HOURS OF OPERATION

Library will be open throughout the school year.


Library will open for student use within 5 days of the beginning of the school year.
Library will be open from 8:15 A.M. to 2:45 P.M. However, it may remain open until 3:00
if Librarian or Library Technician is available.
Library shall open 15 minutes before school begins, during recess, lunch time and 15
minutes after school for students. (If additional personnel available to accommodate
students).
Use of the library on class basis shall be scheduled once every two weeks for a 30
minute period.
Blocks of time for students from various grades can be scheduled so that there can be
independent use of the library. Students must have passes from the teacher.
Teachers may schedule the use of the library for any class presentations. Teachers shall
notify the librarian at least one (1) week in advance.
Library schedule is subject to change with school principals approval due to unforeseen
circumstances or emergencies.
Librarian will close the library 10 days prior to the last day of the school year for
inventory and collection of loaned materials.

ROUTINE FOR FIXED SCHEDULED CLASSES-30 MINUTE/EVERY OTHER WEEK CLASS SCHEDULE

The daily activity of the Librarian for scheduled classes varies depending on the planned
activities for that particular day.

1. The teacher shall accompany his or her students to the library. It is mandatory (GFT
Contract (9.D. Paragraph 3) that the teacher remains with the class during the 30 minute
scheduled time.
2. The Librarian or the Library Technician directs the students to the seating assignment
for the lesson of the day.
3. Lesson is taught for 15 to 20 minutes, depending on the task of the lesson or skill. If the
lesson is not completed for that particular day, the lesson will be continued on to the
next scheduled time.
4. The last 10 to 15 minutes of the scheduled library time will be allotted for selecting and
checking out books.
5. The teacher shall escort the class back to their respective classroom.
ROUTINE FOR FLEXIBLE CLASS SCHEDULE:

This is a schedule that allows for voluntary use of the library whenever needed by teachers or
students.

1. Teacher shall inform the Librarian or Library Technician two (2) working days in advance
for the use of the library.
2. Teacher shall accompany their students to the library and remain in the library
throughout the scheduled time.
3. The Librarian shall assist the classroom teacher with the resources available in the
library. Teacher shall teach the content of the subject matter to the students prior to
conducting research or activity in the library.
4. The teacher shall be responsible for students behavior in the library.

ROUTINE FOR OPEN SCHEDULE:

This is a schedule that allows individual students to come or be sent to the library whenever
they need to use its resources.

1. Students must have a pass from the teacher.


2. Teacher must provide a brief synopsis of the student assignment.
3. Students must follow the rules in the library.
4. The Librarian shall assist the students by providing the resources.
TECHNOLOGY IN THE LIBRARY

AUTOMATION SYSTEM

Finegayan Elementary School Library is fully automated. It is driven by Atrium by


Booksystem.com. It is 100% web based system. Because its browser-based, patrons have
instant access to the thousands of resource materials housed at the library from any Internet
connected computer. Library staff is able to access the system outside of the library premises.

PROMETHEAN BOARD

The library has two Promethean Active board. One is located in the main area of the
library and the other is at the computer lab station area. Both boards are being utilized on a
daily basis by the librarian for daily lessons and teachers at the computer lab.

COMPUTER LAB

Finegayan has a computer lab stations with a total of 31 computers. It is a NComputing


Network Computers. Each class is scheduled in the lab with a variety of programs to choose
from. It is utilized on a daily basis.

FES is in the process of procuring another set of NComputing Network computers. FES
has 862 students as of September 2016-17 School year. It is imperative that we provide another
computer lab to expose all our students to todays trend and technology. This will also be
housed in the library classroom.

ROVING LAB

FES has a wireless roving laptop computer laboratory that is available for classroom use.
It has 30 laptops. Teachers may check out the roving lab on a daily basis to be used in the
classroom.

MULTIMEDIA PROJECTORS / DIGITAL CAMERA PROJECTORS


FES has both projectors available for teachers and students use.
FINEGAYAN ELEMENTARY SCHOOL LIBRARY

PROMISSORY NOTE
Dear Parent/Guardian,

Greetings from Finegayan Elementary School Library. This school year each class will
visit our library for 30 minutes every other week during their scheduled time. However, each
child is welcomed to our library before, during and after school. Your child may borrow a book
each visit upon returning his or her previously borrowed book. When your child brings home a
library book, please discuss with him/ her, the importance of taking very good care of it.

Know where it is! Please find a special place on a shelf above the hands of very
young children.
Make sure that your hands are clean before reading it. We all like neat and clean
books to read.
Keep it dry! Keep a clean plastic bag inside the childs backpack to protect it.
Keep out of the hands of very young artists! Unless you are sitting down and
sharing the story with them.
In case of lost or damaged book(s), a replacement amount will be charged to you.

Thank you for supporting our school library.

Approved by: Sincerely,

Renielle A. Ranan, Principal Cecile B. Serneo, Librarian

Sign------------------------------Detach----------------------Return to your childs teacher---------------------

PROMISSORY NOTE
I, __________________, promise to take good care of my library book(s) and to return it
promptly to Finegayan Elementary School Library. In case of lost or damaged book(s), I will pay
the book replacement fee.

Students Name: ______________________________________Grade:_______Room: ____

Teachers Name: ______________________________________

Parents Name: (Pls. Print) _______________________ Parents Signature_________________


THE LIBRARY BILL OF RIGHTS
The American Library Association affirms that all libraries are forums for information and ideas,
and that the following basic policies should guide their services.

1. Books and other library resources should be provided for the interest, information and
enlightenment of all people of the community the library serves. Materials should not
be excluded because of the origin, background, or views of those contributing to their
creation.

2. Libraries should provide materials and information presenting all points of view on
current and historical issues. Materials should not be proscribed and removed because
of partisan or doctrinal disapproval.

3. Libraries should challenge censorship in the fulfillment of their responsibility to provide


information and enlightenment.

4. Libraries should cooperate with all persons and groups concerned with resisting
abridgment of free expression and free access to ideas.

5. A persons right to use a library should not be denied because of origin, age, background
or views.

6. Libraries, which make exhibit spaces and meeting rooms available to the public they
serve, should make such facilities available on an equitable basis, regardless of the
beliefs or affiliations of individuals or groups requesting their use.

(Library Bill of Rights Adopted June 18, 1948. Amended February 2, 1961, and January
23, 1980, inclusion of age reaffirmed January 23, 1996, by the ALA Council)