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Journal of Nursing Management, 2001, 9, 1320
1 2
S. LUNDGREN, RN, D ipl . N urs E d , MS c .and K. SEGESTEN, RN, D ipl . N urs E d , MS c N, P h D .
1
Lecturer and Doctoral student, Department of Nursing and Institute of Health Care Pedagogics, Goteborg University,
Goteborg, Sweden and 2Professor, Department of Health Science, Boras University, and Institute of Health Care
Pedagogics, Goteborg, Sweden
Introduction
patient and nurse suffers and that caregivers with less skill
Nurses' use of their working hours has been subject to perform most of the direct care (Prescott et al. 1991.).
discussion and criticism over the past years both in There are also indications that patients wish to have more
Sweden and internationally. Nurses are at times accused of time with the nurse (Boman et al. 1997.). The ward focused
spending limited time with their patients and too much upon in this project has undergone a major change in
time at their desk. The delivery of nursing services has stafng from previously having had a mixed composition
been described as fragmented and episodic. Nurses are of registered nurses (RNs) and practical nurses to 100%
subject to recurrent interruptions in their work with the RNs. The main reason for this change was budget cuts,
consequence that they have to go back and forth between but an additional aim was to enhance the quality of care
activities and spend short periods of time on each activity and to reinforce practice on the basis of a `patient-in-
(Degerhammar & Wade 1991., Prescott et al. 1991., May focus' philosophy (Nyman et al. 1993.). The new staff
1990.). Patients have also commented on fragmentation in pattern created the possibility to work according to this
the care they receive, including different nurses attending philosophy. As a result, the RNs also had to incorporate
to them, with the result that the communication between the tasks earlier performed by the practical nurses in their
own workload. From a previous study, also a part of this clarify the conclusion reached (Brillhart & Sills 1994.,
research project, Segesten et al. (1998.) found that nurses Minyard et al. 1986.).
had difculty in using the time available for activities of There are studies showing that caregivers with shorter
high priority. According to their intuitive feelings, far too training spend the longest time on direct patient care
many hours were used on non-nursing activities, such as (Ekman et al. 1991., Harper 1986.). Other studies show that
cleaning the kitchen, checking the inventory and running the time spent is not related to the years in education. Other
errands tasks that had earlier been the responsibility of studies (Quist 1992., Harper 1986., Minyard et al. 1986.) have
the practical nurses. found that the lower the skill level, the higher the percentage
of non-occupied time. There are studies showing that the
time nurses spend on indirect patient care varies from 14%
to about 45% and, in direct care, from 21 to 60% (Reid et al.
Literature review
1993., Quist 1992., Martin 1992., Ekman et al. 1991.,
A review of the nursing literature shows that various Degerhammar & Wade 1991., Gardner 1991., Hendrickson
methods for registering how time is spent on different et al. 1990., Minyard et al. 1986., Harper 1986.). Thomas
activities have been used. In some of the studies, data were (1994.) studied the amount of time used in verbal interaction
collected through individual personal reports (Brillhart & in nine hospital wards for elderly care and found such
Sills 1994., Ekman et al. 1991.) while observations were used interactions to a signicantly higher degree in wards based
in others (Reid et al. 1993., Gardner 1991.). Work sampling on primary nursing than in wards with functional or team
instruments were used in some cases (Bostrom & nursing. Gardner (1991.) demonstrated that the quality was
Zimmerman 1993., Minyard et al. 1986.) while, in other better and the cost lower in primary nursing compared with
cases, chronological notes were made of the activities team nursing, even if the time in direct care was almost the
performed (Ekman et al. 1991.). same. In contrast, Degerhammar & Wade (1991.) showed
The authors gathered information for various purposes. that the time in direct care was more than doubled when
The use of time for RNs and practical nurses (LPNs) was primary nursing was introduced on wards. The percentage
compared (Ekman et al. 1991., Harper 1986., Minyard et al. of time spent on direct nursing care also differs according to
1986.) as well as the time used by nurses across the number of hours per shift. Reid et al. (1993.) showed that the
following areas: orthopaedics, medicine, surgery, neurol- direct care provided by RNs decreased in 12-h shifts
ogy, obstetrics/gynaecology and paediatrics (Hendricksen compared to 8-h shifts.
et al. 1990.). Nursing systems have also been evaluated by
measuring time in direct nursing care (Adams et al. 1998.,
Aim of the study
Gardner 1991., Fagin 1990., Harper 1986., Minyard et al.
1986.). It is believed that the different systems of nursing The aim of this study was to investigate the allocation of
practice provide different opportunities for more effective, nursing time to various activities, how nurses organized
high quality nursing care. In particular, primary nursing their time in an all-RN ward and whether or not the
has been in focus for investigations (Melchior et al. 1999., allocation of time and organization of work changed over
Segesten 1997., Nissen et al. 1997., Reed 1988., Giovannetti time.
1986.).
It is hard to draw any general conclusion from the
Method
reviewed studies, as the methods for time sampling and
analysis are different. The time covered ranged from a The study was carried out at a 22-bed medical-surgical
work sample of a few hours, a day shift, to days. The work ward in a large university hospital in Sweden. The ward
samples were recorded during 10 or 15 min at a sequential mainly houses patients with gastrointestinal diseases, the
or in randomly selected time intervals. In all studies, the majority of whom were severely ill and highly dependent
activities observed and/or documented were categorized. on nursing care. About 10 months prior to the rst data
The systems of categories differed greatly between the collection, the ward reorganized its staff from having
studies. To illustrate, Bostrom & Zimmerman (1993.) used mixed nursing staff to registered nurses only. At the time
19 different categories, including talking with patients, of the present studies, 22 nurses, including the head nurse
patient hygiene, assisting MDs or others, and clerical and assistant head nurse, were assigned to the ward. The
work. Harper (1986.) listed six categories: direct care, chief physician, the head nurse and the nurse supervisor
indirect care, associated care, housekeeping, off ward and gave their consent to the study. The studies were
personal activities. The authors, who used a large number introduced to all nurses through a letter, which outlined
of categories, also often presented a few core categories to the course of action.
Direct care: Nursing activities that are patient-centred and that take place in the presence of the Table 2
patient and/or family. Denition of nursing activity categories according
to Minyard et al. (1986).
Indirect care: Activities that are away from the patient but in preparation for or in completion of
direct nursing care. Round, shift reports and team conferences regarding a specic patient.
Unit-Related Activities: Activities and tasks necessary for the general management, co-ordination,
and organization of a nursing unit. Functions related to the wellbeing of the patient population on the
unit but not specic to a patient.
Personal Activities: Activities not direct towards patient care or unit management. Mealtimes,
brakes, nonproductive time.
without interruption during the rst observation period, was changed from mixed stafng to all professional
the majority of which lasted 5 min or less (48 sequences), nurses, the vertical hierarchy was attened, as there was
followed by 28 sequences lasting from 6 to 10 min. The now one less category of personnel. A consequence of this
remaining sequences followed a sliding scale down to one was that no nursing time was spent on supervision, co-
sequence with a duration of 70 min. This means that the ordination, scheduling and managing other personnel.
nurse was occupied with the same patient for 70 min. The Continuity in care, the seriousness of the patient's
second observation gave a different picture. The total time condition and the estimated workload for the nurse
in direct care had increased by 4%, and the sequences of were taken into account when the nurses distributed the
direct care had decreased in number but increased in workload between them. The nurses had chosen a nursing
duration. Now 45 sequences were 10 min or less compared delivery model, where each nurse had the total respon-
to 76 on the rst observation (Fig. 3.). The duration of the sibility for the care of her patients, which meant that all
following sequences had two peaks: one after 25 min and patients' personal, environmental and service needs were
one after 40 min. The result showed a signicant the responsibility of the nurse.
difference in length of time and number of sequences of Our study of nurses' use of their working hours and
direct care between the two observations (P<0.05). A organization of work indicates that it takes time to change
similar picture can be seen in the activities of patient from a task allocation system to a patient focus system.
administration/general management but the difference After 10 months in the new organization, nurses were still
was not signicant. The number of sequences decreased working partly according to a task allocation way of
from 111 to 88 and those that were 5 min or less decreased thinking and organizing work, which resulted in many and
from 52 to 36. The overall result of the two observations short sequences of care. On the other hand, the patient
shows that nurses had changed their mode of organizing received care from the same nurse throughout the shift,
work in the two major nursing activities, direct care and which gave some continuity. Two years later, the work
patient administration/general management, from many was signicantly differently organized as well as more
but short sequences to fewer sequences of longer duration. patient orientated with longer sequences of direct care. It
can be suggested that the change to patient focus had given
each nurse the opportunity to create her own temporal
Discussion design of work. This gave her the freedom to decide in
One consequence for the work organization, when which order and how to care for the patients based on
changing the stafng pattern, is that the vertical hierarchy patient preferences and needs as well as her own
is also bound to change, either by developing further levels professional knowledge and experience. The delivery
vertically or attening out the hierarchy horizontally. In model gave the nurses rst-hand information about the
the medical ward concerned, where the stafng pattern patients' condition and health status. The longer
Table 3
Observation I Minimum Maximum Observation II Minimum Maximum
Percentage of time spent on nursing activities
Activity (%) (%) (%) (%) (%) (%) according to categories developed for this study..
Direct Care 33 19 40 37 23 50
Indirect Care 8 2 14 5 0 10
Round 5 2 10 5 0 16
Service 7 1 15 5 2 7
Shift report 10 7 15 10 6 13
Patient adm, unit activities 23 14 35 25 12 42
Personal Activities 14 9 22 13 3 23
40 Obs 1 45 Obs 1
35 Obs 2 40
Percentage
30 Obs 2
25 35
20
Percentage
15 30
10 25
5
0 20
Direct Indirect Round Service Shift Patient Personal
care care report admin- activities 15
istration 10
5
Figure 1 0
Percentage of time spent on nursing activities, according to categories Direct Indirect Unit-related Personal
developed for this study... care care activities activities
Figure 2
sequences gave the patients the opportunity to discuss Percentage of time on nursing activities, according to Minyard et al. (1986.).
Table 4
Observation I Minimum Maximum Observation II Minimum Maximum
Percentage of time spent on nursing activities
according to Minyard et al. (1986.) Activity (%) (%) (%) (%) (%) (%)
Direct Care 34 21 41 39 30 52
Indirect Care 26 11 47 24 18 37
Unit-Related Activities 26 19 40 24 15 31
Personal Activities 14 9 21 13 3 19
40
30 The benet of having all-RNs on the ward is that no
time is spent on supervision of others. In wards with
20
mixed staff, the RNs spend a great deal of time on
10
supervision, co-ordination, scheduling and managing
0
5 10 15 20 25 30 35 40 others, who do most of the care delivery, and they
Minutes
or
more
consequently have less time to practise nursing themselves.
Ekman et al. (1991.) found that time devoted to personnel
Figure 3 administration amounted to over 10% of the working
Sequences of direct patient care, frequencies and duration.
time. This means that nurses are drawn away from direct
care delivery into spending more time on unit manage-
peers. However, it can be questioned if the amount of time ment. Several studies indicate that the result will be a
is efciently used. The verbal exchange of information fragmented, episodic delivery of nursing service (Prescott
about patients' status could, to some extent, be replaced et al. 1991., Gibbs et al. 1991., Harper 1986.). Ekman et al.
by information given in patients' charts. A face-to-face (1991.) also found that, in geriatric wards with mixed staff,
interaction could follow, where details and nuances could RNs spent, on average, 35% of their working hours with
be explained, and time gained could, instead, be used for the patients, enrolled nurses 48% and nursing aids 55%.
discussions of other nursing issues or for direct care. This means that the caregivers with the shortest training
Patient administration/general management is the spent the longest time on direct patient care (Table 5.).
activity that could be reduced in favour of more After a review of the literature, the main point is clear,
professional time. It can be suggested that more of the namely that professional nurses should be at the bedside of
paper work could be handed over to support personnel, the patient, not supervising others and leaving less time for
that the chartering routines could be examined and the use direct contact with the patient (Harper 1986., Prescott et al.
of computers for transfer of information could facilitate 1991, McKenna 1995, Blegan et al. 1998.).
Table 5
Unit related Personal
Studies investigating nurses use of time
Study Direct care Indirect care activities activities
It is valuable to compare different studies to be able to change. What is most important to note is that the results
generalize and to see similarities as well as differences. from the observation two years later clearly showed a
Two different systems were used to categorize the data, change in the pattern of nursing care from a partly
one more specic and one more general, to enable fragmented task allocation to a more coherent organiza-
comparison with a larger range of research studies. tion of unit-related activities and a signicantly more
However, the comparison has to be made on a rather coherent organization of patient care. The care delivery
general level due to methodological and categorization model, used on the ward, promoted a less fragmented and
differences as well as a lack of studies based on all-RN a more coherent way of organizing work. This indicates
stafng. A variety of sampling plans has been used in the that nurses used the opportunity to organize their daily
different studies and not all are clearly described. The work, based on patients' preferences and needs as well as
studies are also carried out at different times, hospitals and the nurse's own experience and professional knowledge.
in different countries. Our study differed from some other The patients needing more time received more coherent
studies in that the entire day shifts were observed while time for information and support. However, patients'
other studies used time sampling at randomly selected reactions to the care given were not studied.
intervals, at different times of day made by observers or Further research is necessary to nd an appropriate
through self-reports. Despite the difculty in comparing balance between different nursing activities. This balance
across studies, it can be concluded that the result of this may differ depending on the specic conditions existing in
study indicates that nurses' use of time in nursing activities different wards with different types of patients, nursing
is fairly similar to previous studies (Table 5.). However, to care delivery models or stafng pattern.
meet the specic aims of this study, the method chosen
made it possible to register type, duration, frequency and
the time of each nursing activity, as close to the natural Acknowledgement
setting and with as little interference as possible in the
We would like to thank all the nurses who gave us the
daily work on the ward. opportunity to follow them in their work. We also thank Evy
Comparing studies of primary nursing involves meth- Agelii, Monica Elmcrona and Irma Lindstrom for conducting
odological problems. In most studies the wards are some of the observations. The Swedish Work Environment Fund
`hybrids' in organizational terms. Few wards exhibit all supported the study (grant no. 980042).
required characteristics of primary nursing. Conclusions
about the effectiveness of different nursing systems can
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