Documente Academic
Documente Profesional
Documente Cultură
Setting the Educational Institution. Importing files to update the tables of mai
ntenance.Export the information to be given to the intermediate bodies.
PASSWORD: REGISTER
ADMIN
It is the user can perform registration, ratifications and evaluations of learne
rs.
PASSWORD: CONSULTATION
DIRECT
Is the user can consult tuition, ratifications and evaluations of learners.
PASSWORD:
ENCINAS
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AD MI NI STR System ON ACI Conf igure A System to ac ion in the ion tuc Insti Ed
uca tion.
Steps in the System Configuration Educational Institution:
1. Log on as Administrator user entering the password.
2. Click on Yes
3. Immediately
"Educando.mdb"
appear
the
following
screen
and
is
must
of
choose
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4. LOGIN then appears, enter the password must
again.
5. Since this database is still empty, the following message, should give Click
OK to start filling information of the Educational Institution.
EDUCATIONAL INSTITUTION OPTION
6. Log in to the "Educational Institution" Administration of the sub menu.
7. Configuration form appears Educational Institutions. Select "New" in the opti
ons bar that appears at the top of the form. 8. Enter the data of the Educationa
l Institution.
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9. Select the "OK" in the options bar when you have completed entering informati
on. The educational institution must appear on the entry screen of the system.
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10. Select the "Back" in the options bar.
11. If you want to update the educational institution, and must re-enter
choose "EDIT" and enter the data required to update.
OPTION DEGREE - EDUCATIONAL INSTITUTION 12. Log in to the "Grade - Educational I
nstitution" Administration of the Sub menu.
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13. Form appears Configuration Levels of the Educational Institution. 14. Select
the grades of the school.
15. Enter the number of vacancies associated with the section with the highest n
umber of graders education.
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16. Select the "Back" in the options bar.
OPTION SECTION - EDUCATIONAL INSTITUTION 17. Log in to the "Section - Educationa
l Institution" sub menu
Administration. 18. Configuration form appears in sections of the Educational In
stitution.
19. You must click the Add button to enter each of the sections
education relevant to the state.
20. You must click "OK." 21. To delete a section should be as follows: Choose
from the list where the notes in Grades containing the section to which you want
to delete. In the option, which looks at the sections for the degree, choose
the section you want to delete. Then click the Delete button.
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Show the following message, where you indicate if you really sure you want to
delete this section.
22. Select the "Back" in the options bar.
PERSONAL CHOICE - EDUCATIONAL INSTITUTION 23. Log in to the "Personal - Educatio
nal Institution" sub menu
Administration.
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24. Dar click the NEW button to begin data entry staff. 25. In part of personal
data may see the section: GENERAL: Where general data entry staff. Modular Code
of the staff. Name Surname (paternal and maternal) Sex Work Teaching Position Ap
pointed Director Assistant Director Head of Labor Day Registration
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NOTE: All Personnel to enter into every level of EI will be considered at least
one person who is responsible for REGISTRATION, ie having the check in LIABLE FO
R ENROLLMENT activated after all data entry staff click the OK button to save th
e data. 26. The other section you can view on the personal data is TEACHING / CO
URSE: In this part you will be able to relate to teachers who work in your schoo
l with the action you take charge, so you can view the data entered Teachers in
the Final Act. To relate the course with the teacher do the following: a. - Sele
ct from the list (Registry staff IE) which the teacher is going to relate (the)
course (s). b. - Dar click the ADD button.
c. - Then you will see the following screen:
You, this option will have to select the grade, section and the action is in cha
rge of teaching. d. - To record the relationship Teaching - Course, click the OK
button. Then visualize in the list (the) course (s) choose (s) for Teachers.
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NOTE: To make this relationship Teaching - Course before has the option to enter
CURRICULUM PLAN (the next option) and choose the curriculum for each grade. 27.
If you want to remove some staff from EI will follow the following steps: a. Se
lect staff from the list b. After clicking on the DELETE button.
NOTE: If the person you want to delete is a teacher and this is a related course
, you must first delete the relationship with this course, clicking the Delete b
utton section TEACHING / COURSES. c. Go to Section Teaching / Courses, then sele
ct the link with the courses that have the Teacher
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CURRICULUM OPTION PLAN - EDUCATIONAL INSTITUTION 28. Log in to the "Curriculum -
Educational Institution" sub menu
Administration.
29. Configuration form appears Study Plan.
30. You must click the Add button to enter each of the degrees
their respective curriculum for the educational degree.
31. You must click "OK."
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32. Select the "Back" in the options bar. WORKSHOP OPTION CURRICULUM / COURSE AD
DITIONAL 33. Register for a workshop, you enter a "Workshop Curriculum / Additio
nal Courses" in
which you observe three sub options: a. - Enter Workshop Curriculum / Additional
Courses: Through this option the data are deposited in the workshops to the sys
tem.
Following screen appears which should give NEW button to enter a new workshop.
To update is entered as the previous step, but select "EDIT." You will also see
the DELETE button, to erase a workshop or additional course of the system. To do
this you have to do is the following:
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o o o
Select the workshop or additional course from the list. After clicking on the DE
LETE button. Confirm removal system workshop.
NOTE: The elimination of the workshops should be performed in reverse order to w
hich they were entered into the system, ie, must begin by eliminating the shop t
hat last entry, then delete the penultimate entered, and so on. b. - Evaluation
Criteria: Upon entering this option, which is where you enter the criteria, skil
ls or competence of workshops:
Select the workshop you wish to input criteria and then click the NEW button to
begin entering the criteria.
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You will also see the DELETE button, used to remove the system to the criteria /
competencies / skills in the workshops you have entered. To do this you have to
do is the following: Select the criteria / competencies / skills in the list.
After clicking on the DELETE button. Confirm removal of Criterion / Compete
ncy / Capacity of the system.
NOTE: The elimination of the criteria / competencies / skills should be performe
d in reverse order to which they were entered into the system, ie, must begin re
moving that last entry, then delete the penultimate entered, and so on.
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c. - Related Courses: Through this option you can connect an additional course w
orkshop or a course that is contemplated in the Plan of Study in order to have a
n average grade of both year-end.
By clicking on this option will display the following screen:
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As you can see, in the first list are all courses in all grades and the respecti
ve TALLERES you entered. In order to relate a workshop with a course perform the
following steps: For example Relate Computing Workshop 1st grade with the cou
rse of education for work. The first thing to do is locate on the first list (li
st of Courses / Areas) The course is to relate (for example EDUCATION FOR WORK).
After clicking on the Edit button. We now turn to enter the number of hours
a week to teach the course and the same process is what will be done to the SHO
P.
Dar click the OK button to save the entered information. Then, from the list
, we must choose the course which will link the WORKSHOP. Give MODIFY button.
select size with which it is to relate the course (Course Related). Give OK
to save the data entered.
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OPTION PERIOD OF ASSESSMENT
34. Enter the Evaluation Period option and there will have to configure the eval
uation period, as the name of journalism, the state (not assess, in Assessment o
r Assessed).
By clicking on this option displays the following screen:
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To begin to enter the periods, you must to click on the Add button. We can see t
he DELETE button,we will be able to delete some period of the system. To do thi
s follow these steps: From the list select the period you wish to delete. Th
en we click the Remove button. Period confirm the elimination of the system.
NOTE: The elimination of periods should be performed in reverse order to which t
hey were entered into the system, ie, must begin removing that last entry, then
delete the penultimate entered, and so on.
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35. Once finished everything related to User Administrator should Administrator
Logout.
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SESI INI CI O REG ON RO IST
Should be entered as user "registry" of the system.
This user is going to allow for the process of Registration and Assessment of Pu
pils.
PR OCES ULA TRIC OR MA
REGISTRATION OPTION Learners
To enroll a student, we have to click the REGISTER button Learners:
Then you can display the next screen, where you will see that at the top shows t
he name and level of EI in which conduct the enrollment process. In order to beg
in to enroll a student in the system, you have to click the New button, as indic
ated.
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After clicking on the NEW button, you can display the screen shown below in whic
h you must enter the data the student to enroll in this screen you can observe t
he following: A header, which will have to put the basic data Student: code, ful
l name, date of birth, sex and marital status. PERSONAL DATA tab, where you ente
r personal information of students. MEDICAL DATA tab, here recorded medical data
relating to the student. FAMILY DATA tab, enter the data here, family members a
nd / or guardians. The tab plate data, where data entry of student enrollment, s
uch as grade, section, etc.
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PERSONAL DATA
MEDICAL DATA
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In medical data you need only enter the type of delivery of the student, the oth
er options, but have the data at the time of data entry, you can leave it blank.
ENROLLMENT DATA
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To record the student's tuition is due by clicking on the OK button, thus procee
d to enroll the remaining students in the IE After making the registration of al
l students in the IE see a screen like this: DATA FAMILY and empowered to be abl
e to enter student's family data, you must have entered the other student data.
To enter the family must give the NEW button click.
You can then enter the data pattern. The locker HOUSEHOLD served in the event of
brothers in the same IE, the number of family group would be the code of the fi
rst students enrolled in IE (In the system), for example, if you intend to enrol
l the student's brother JUAN RUIZ PEREZ, no longer need to enter the data of the
attorney or family again, just put in the box HOUSEHOLD student code JUAN RUIZ
PEREZ, who was the first child of the Family in an enrollment record in the IE.
What will happen is that the data of the relatives or guardians will be charged
automatically.
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LIST OF ALL CANDIDATES REGISTERED IN THE SYSTEM
LIST OF SELECTED STUDENT ENROLLMENT
VIEW DATA option, is to visualize data in LIST selected student enrollment, you
can not make any changes.
The MODIFY, serves to modify or update any of the information the student select
ed in the List of registrations, after making a change, you have to click on the
OK button to save changes.
By DELETE option I can remove the student selected in the LIST OF ENROLLMENT the
system.
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RATIFY option allows me to enroll in a new academic year a student has been enro
lled the previous year and select from the list of Registration.
With the option CHANGE CODE what I do is change the code to make the student to
select from the list of Registration. I must enter the password for the Administ
rator to allow me to make this change.
After typing the password for the ADMINISTRATOR should to click the OK button ap
pears in the box to change the code of the learner.
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Give OK to save the changes made. The next option was used to remove the student
CERTIFICATE OF REGISTRATION selected REGISTRATION LIST.
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OPTION TES Repor
This group of options allows me to produce documents related to registration (Re
gistration Form, List of Registration, List of Students).
A) Single Ma has Fic
ventricular
To generate unique registration tab we click on the first sub option (Sheet
Single Registration), the following screen:
Then select which we want to get Empowering Single Registration Sheet. Dar click
on "Education." The generated files will be stored in the directory where you i
nstalled the system, which is usually:
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C: \ Program Files \ REGISTRATION AND EVALUATION SCHOOLS \ CE XXXXXXX \ PAYROLL
XXXXXXX is modular code of the Educational Institution. For example: CE 0123456
The file has the following format: FichaCódigodelEducando.xls
You can access these files through Windows Explorer.
B) List of Ma
ventricular
To generate the list of enrollment in the second we click sub option (Payroll
Enrollment), the following screen:
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Then select the degree and the section of which we are to the respective payroll
. Clicking on the button "Generate". The system began to generate the respective
List and then displayed as follows:
The generated files will be stored in the directory where you installed the syst
em, which is usually C: \ Program Files \ REGISTRATION AND EVALUATION SCHOOLS \
CE XXXXXXX \ PAYROLL \ 2004 You can also access these files through Windows Expl
orer.
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EV ALUACI ON PROCESS
To allow the assessment of Pupils there are three options: Template Generation E
valuation, using this option I will be able to generate templates evaluation per
iod, by grade and section. These templates represent the generated NO AUXILIARY
RECORDS, here teachers from entering the final notes per period. Reviews income,
with this option you can enter the Teacher respective period assessments, cours
e by course. The notes shall be paid into the templates generated in the previou
s option. Loading Assessment Templates, once the income of assessments and have
recorded the templates with the notes thereon, the next and last step is to load
templates, which recorded the notes entered in the system evaluation grids.
A) P lantillas Gener ation
Dar click that option.
Evaluation
.
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The following screen appears, where you need to choose the year, period, grade a
nd section of which wants to remove the templates, then must click on the button
"OK."
Then show a screen indicating that the creation of the Evaluation Templates fini
shed, click "OK" and the previous screen "Done."
The templates generated by the system (for courses) will be stored in the follow
ing directory: C: \ Program Files \ REGISTRATION AND EVALUATION CENTER TEACHING
\ CE XXXXXXX \ REGISTRY \ 2004 - No. PERIOD N SEVENTH symbolizes the number of p
eriod to which you just generated templates. For example: 2004-2001 (first perio
d).
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B) Evaluation resolu Sp
.
There are two ways by which the teacher or guardian to fill out evaluations can
enter notes to the templates: Entering notes from the System: Click the button D
ar Income Evaluation. Display the following screen:
On this screen you will need to select the year, period, grade, section and cour
se to which you want to fill out evaluations. After clicking on the button "OK"
and shows the course evaluation template you chose.
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This template is filled with the final notes of the period chosen for the course
. After recording the notes should be paid to click the Save button Change. " To
fill the templates for the evaluation of other courses will be in the same way.
Accessing files from Windows Explorer
Another way to do this is filled with notes templates accessing assessment throu
gh the Windows Explorer:
Open the course evaluation template to be filled with notes and then
started to introduce the corresponding notes. Then we recorded.
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C) Car Assessment Templates ga
Through this option I will upload the notes entered in the evaluation grids for
the previous option: Dar click the "Load Template Assessment." It will display
the following screen:
You have to select the year, period, grade, section and templates of the courses
(with notes) to be loaded into the system. Then click "OK." The system shall ca
rry the burden of notes at the end display the following screen:
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For the system to properly load all the templates for assessment these should be
in the direction where they were initially created (C: \ Program Files \ REGIST
RATION AND EVALUATION CENTER TEACHING \ CE XXXXXXX \ REGISTRY \ 2004 - No. TERM)
, because the system grabs the templates that are in that direction.
D) A CTU AL ALIZE ued TION OF EV EN / SI AL FIN TU TION
By clicking on this option displays the following screen:
STUDENTS MOVING TO REMOVE OR
RATIO OF STUDENTS
NOTE TO FIT Relief
We will now describe what you see on this screen:
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RATIO OF STUDENTS: Here you can view all graders and section chosen (this choice
is at the top of this screen), if you want to enter notes or qualifications, al
so select the period and corresponding course. As you can see here have no choic
e but to make notes or to enter student grades into the system. If you decide to
enter notes or qualifications for this option will no longer be necessary for y
ou to use the option evaluation chart generation (to generate records of notes)
and Load Templates (to carry the notes to the system), because with this option
you interacts directly with the system for entering your grades. After entering
notes or ratings do not forget to click the Record button to save changes. You c
an also use it to correct any notes or income qualification above, simply select
the range, section, period, and the last course the student then goes on to cor
rect the respective note, do not forget to click the Record button which is in t
he top left, to record all changes made. Another use that can give this option i
s, in the case that your school receives a student transferred (after the comple
tion of enrollment), this student will come with their grades or scores on the p
eriods in which he was in school of origin, you must firstly register the studen
t through the system, then select the degree, section, period, and the course wh
ich is going to enter the notes of the student transferred. Do not forget to cli
ck the Record button to record the changes.
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STUDENTS TO REMOVE OR MOVE: In this section you will have the option to REMOVE o
r REMOVE a student in your school, depending on which is the case. To do this pe
rform the following: • • • • • • First you need to select the student. Must then
activate the check MODIFY, located on the right side of the List of students. Y
ou then need to select the state you want to place the student (RETIRED, TRANSFE
RRED). In the observations will place some comments concerning the student (eg R
D withdrawal or transfer student). If you chose to retire, then choose a list wh
ere the reason for the withdrawal and then the comments. OJO, all that enter thi
s option is displayed in the Final Act of the assessment.
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NOTES TO FIT Relief: In this section you can enter notes correction of course in
charge. We need to remember that the courses by students you register at the ti
me of registration. To enter the note Relief perform the following steps: • • •
Select the student to take the course in charge. Vera in the bottom, where refer
ence is made to appear Cargo Course during the student. Then enter the note of c
orrection of the student and the exam date. Click Save to save the changes.
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E) R EPOr ing
Through this group of options I can generate the necessary documents on the asse
ssment, such as ticket stubs, records, consolidated evaluation period.
Report Card
Ballots To generate sub we click the option "report card" then we see that we ha
ve the option to view and print the report cards by: Raising or in sections. The
report cards are only generated by periods. Eg report card for Educating, we se
lected the student and give Click on the icon "Education." Then
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The screen shows the year and choose which period is to give out the ballots and
click the Next button.
Click Dar
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After taking just above Ballot obtain the following:
Consolidated Evaluation
Through this option I can generate a consolidated period assessments: Dar click
the option Consolidated Evaluation, displays the following screen:
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Select the grade, branch, and the period and we click "OK."The system will gene
rate the consolidated once the process, show the next screen, click "OK" and the
previous screen "Exit"
The Consolidated generated by the system will be stored in the following directo
ry: C: \ Program Files \ REGISTRATION AND EVALUATION CENTER TEACHING \ CE XXXXXX
X \ REGISTRY \ 2004 - No. PERIOD N SEVENTH symbolizes the number of period to wh
ich you just generated the consolidated. For example: 2004-2001 (first period).
Assessment Act With Solid
To generate the consolidated assessment records the following steps: Dar click t
he option Consolidated Assessment Act. The following screen appears:
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You have to select the grade and section, then clicking on the button "OK." The
generated files will be stored in the directory where you installed the system,
which is usually C: \ Program Files \ REGISTRATION AND EVALUATION SCHOOLS \ CE X
XXXXXX \ MINUTES \ 2004 The system will display the generated Assessment Act, wh
ich is shown as follows:
ANNEX
Impor tation of ion I nf or mac
The user must have logged in as "Administrator" of the system. This event will t
ake place at the express order of the Ministry of Education, and that it has gen
erated the information (files) corresponding to the charging process. The corres
ponding files stored update the following information:
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