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Promulgated:
RESOLUTION
PERALTA, J.:
*
On official leave.
**
Acting Chief Justice.
The present administrative matter arose from a letter dated June 17, 2009 of
Justice Adolfo S. Azcuna, Chancellor of the Philippine Judicial Academy
(PHILJA), addressed to Chief Justice Reynato S. Puno, Chairperson of the PHILJA
Board of Trustees, requesting the Court’s approval of the following amendments in
the PHILJA’s staffing pattern, solely referring to the Chancellor’s Office. Thus:
The conversion of the position will accord the Chancellor the discretion to
hire a non-lawyer for the position when necessary.
Under the Revised A.M. No. 01-1-04-SC-PHILJA, the status of the above-
mentioned positions were changed from coterminous to permanent status.
In view of the nature of work required by the Chancellor for the staff
under the Office of the Chancellor, there is a need to appoint such personnel of
trust and confidence of the Chancellor.
In the Resolution dated June 23, 2009, the Court referred the matter to the
Office of Administrative Services for comment thereon within ten (10) days from
notice thereof.
1. the conversion of the position of one (1) PHILJA Attorney VI (SG 27)
in the Office of the Chancellor to Judicial Staff Head with the same Salary Grade
27; and
1[1]
Letter dated June 17, 2009, pp. 1-2.
2[2]
Memorandum dated July 22, 2009, pp. 1-6.
Justice Azcuna avers that the nature of work required for the staff under
the Office of Chancellor necessitates that their appointments be based on his trust
and confidence.
COMMENTS/OBSERVATIONS:
It may be stated that the results of the study made on the old plantillas of
the PHILJA showed that there is a need for permanent positions in the Executive
Offices (Offices of the PHILJA Chancellor, PHILJA Vice-Chancellor and
PHILJA Executive Secretary) for purposes of continuity of workflow insofar as
the records management therein is concerned.
Shown below are the plantillas of the Offices of the PHILJA Vice-
Chancellor and PHILJA Executive Secretary pursuant to the Revised A.M. No.
01-1-04-SC-PHILJA:
POSITIONS PROPOSED TO BE
OFFICE CONVERTED/RECLASSIFIED
FROM SG TO SG
Office of the PHILJA Attorney V 26 PHILJA Executive Assistant 26
Vice-Chancellor Supervisor
Office of the PHILJA Attorney IV 25 PHILJA Executive Assistant 25
Executive Secretary VI
and that all the positions therein be reverted as coterminous for the same reason of
maintaining the hierarchy of positions in the Executive Offices in the PHILJA,
except that of Clerk III (SG 6) in the aforesaid Offices which we propose to be
retained as permanent. Moreover, except for Clerk III position, it would be
logical to have the other positions coterminous since the Vice-Chancellor and the
Executive Secretary serve only for a specific period of two (2) years.
RECOMMENDATIONS:
FROM SG TO SG
PHILJA Attorney VI 27 PHILJA Head Executive Assistant 27
OFFICE FROM SG TO SG
Office of the PHILJA Attorney V 26 PHILJA Executive 26
Vice-Chancellor Assistant Supervisor
Office of the PHILJA Attorney IV 25 PHILJA Executive 25
Executive Secretary Assistant VI
2. the reversion of the status of the permanent positions in the Offices of
the PHILJA Vice-Chancellor and PHILJA Executive Secretary to coterminous,
except for the position of Clerk III in each Office which we respectfully
recommend to be retained both as permanent.
Anent the Resolution of the Honorable Supreme Court dated July 28,
2009, received by us on August 6, 2009, A.M. No. 01-1-04-PHILJA (Re: Further
Clarifying and Strengthening the Organizational Structure and Administrative
Set-up of the Philippine Judicial Academy), the undersigned has no objection to
the Memorandum date July 22, 2009 of Atty. Eden T. Candelaria, Deputy Clerk
of Court and Chief Administrative Officer, insofar as the Office of the Chancellor
is concerned, but respectfully prays that the proposed changes in the Offices of
the Vice-Chancellor and the Executive Secretary be deferred until after the end of
the terms of the present Vice-Chancellor and Executive Secretary, unless said
officials agree to have the same effective during their terms.
Respectfully submitted.
In the Resolution dated August 18, 2009, the Court required the Offices of
the PHILJA, namely, Office of the Vice-Chancellor, Office of the Executive
Secretary, and Administrative Division to comment on the letter dated June 17,
2009 and Letter-Compliance dated August 12, 2009 of PHILJA Chancellor, Justice
Azcuna, as well as on the Memorandum dated July 22, 2009 of Atty. Candelaria,
within ten (10) days from notice thereof, as these are the offices that will be
affected by the proposed conversion and reclassification of the subject positions.
In their joint letter dated August 27, 2009, addressed to the Chief Justice,
PHILJA Vice-Chancellor, Justice Justo P. Torres, PHILJA Executive Secretary,
Justice Marina L. Buzon, and PHILJA Administrative Chief, Judge Thelma A.
Ponferrada, with the conforme of PHILJA Chancellor, Justice Adolfo S. Azcuna,
stated that:
Anent A.M. No. 01-1-04-PHILJA (Re: Further Clarifying and
Strenthening the Organizational Structure and Administrative Set-up of the
Philippine Judicial Academy) and the Resolution of the Honorable Supreme Court
therein dated August 18, 2009 and received by our office on August 26, 2009, the
undersigned respectfully submit this Comment in compliance with the Resolution.
Thus:
Respectfully submitted.
Due to the increase in the programs and commitments of the PHILJA, the
Court en banc3[3] issued Revised A.M. No. 01-1-04-SC-PHILJA for the purpose of
clarifying and strengthening the organizational structure and administrative set-up
of the PHILJA, including the key operating systems, staffing pattern, and the need
to make it more appropriate to an academic institution. The Court amended the
staffing pattern of the following offices of the PHILJA:
Corollarily, while the Court grants the request of Justice Azcuna that the
PHILJA Attorney VI (SG 27), a newly created item, be changed to a non-lawyer
designation, the appropriate position title should be PHILJA Head Executive
Assistant with same Salary Grade 27, instead of Judicial Staff Head, which has an
assigned Salary Grade 28, per Index of Occupational Services, Position Titles and
Salary Grades issued by the DBM. The change in the position title to PHILJA
Head Executive Assistant will afford him the discretion to hire an individual,
including a non-lawyer, who possesses the qualifications required for the highly
sensitive and confidential position. The position of Judicial Staff Head is peculiar
to the Offices of the Associate Justices performing functions pertaining to the
adjudication of cases and administrative supervision and other confidential matters.
Additionally, as PHILJA Chancellor, Justice Azcuna should be given a free hand
to select his office staff based on his trust and confidence and, hence, the need to
4[4]
A.M. No. 01-1-04-SC-PHILJA, January 31, 2006, 481 SCRA 1.
have some position status changed from permanent to coterminous. The position
of Records Officer II should remain to be permanent as there is a need to ensure
the continuity of workflow and preserve the records management.
serve. 5[5] In like manner, the hiring of key positions which are categorized as
confidential should be reverted from permanent to coterminous, except the position
of Clerk III (SG 6) in each office which should remain to be permanent as there is
a need to ensure the continuity of workflow and preserve the records management.
Thus, the following will be the amended staffing pattern of the respective
offices of the PHILJA:
a. The change in the position title from PHILJA Attorney VI, a newly-
created item which is unfilled, to PHILJA Head Executive Assistant and
maintaining the nature of the appointment as coterminous with Salary Grade 27;
However, the request to revert the position status of Records Officer II, with Salary
Grade 14, from permanent to coterminous is DENIED and said position shall
remain to be permanent to ensure the continuity of workflow and preserve the
records management in the Office of the Chancellor.
except the position of Clerk III (Salary Grade 6) in each office, which remains to
be permanent to ensure the continuity of workflow and preserve the records
management in each office; and
SO ORDERED.
DIOSDADO M. PERALTA
Associate Justice
WE CONCUR:
On Official Leave
REYNATO S. PUNO
Chief Justice
On Official Leave
LEONARDO A. QUISUMBING CONSUELO YNARES-SANTIAGO
Associate Justice Associate Justice
Acting Chief Justice
On Official Leave
ANTONIO T. CARPIO RENATO C. CORONA
Associate Justice Associate Justice
ROBERTO A. ABAD
Associate Justice