WHAT IS MOBILITY TOOL?

HOW TO
USE MOBILITY TOOL WITH ERASMUS+
KA2- KA1
admin | December 19, 2016 | ERASMUS+, Mobility Tool | 2 Comments
Mobility Tool+ is a web platform tool for collaboration, management and reporting for mobility
projects under the Lifelong Learning Programme (LLP) and under the Erasmus+ Programme of the
European Commission. It is developed by the European Commission to be used by the beneficiaries
of Erasmus+ Projects managed by Erasmus+ National Agencies. The users of Mobility Tool+ will find
in the tool some of the information of the projects they manage (included in the Delegation
Agreement signed with their National Agency) and are able to encode the remaining information.
They can identify participants; mobilities, outputs, etc. and complete and update budget information.
The tool can also generate participant reports and beneficiary reports, both based on the mobility
data introduced by the Mobility Tool+ users.

Mobility Tool+ supports the following Erasmus+ actions and action types:

(1) Key Action 1 (KA1): KA101 School education staff mobility

KA102 Vocational Education and Training (VET) learner and staff mobility KA103 Higher
education student and staff mobility KA104 Adult education staff mobility

KA105 Youth mobility (2) Key Action 2:

KA200 Strategic partnerships addressing more than one field

KA201 Strategic partnerships for school education

KA202 Strategic partnerships for vocational education and training

KA203 Strategic partnerships for higher education

KA204 Strategic partnerships for adult education

KA205 Strategic partnerships for youth (3) Key Action 3:

KA347 Dialogue between young people and policy makers

Mobility Tool+ users The users of Mobility Tool+ are: Beneficiary organisations the main
users of the tool, responsible for entering mobility and participant details via the graphical user
interface or via the import process and for entering budget information. They can also consult the
participant report data.

National Agencies the users of the National Agencies monitor the project information and
validate the information entered by the Beneficiaries

The European Commission Directorate for Education and Culture (DG EAC) the system owner
and the central administrator of the tool

Participants indirect Mobility Tool+ users interacting with the tool via participant reports

2.1. What is the URL address of Mobility Tool+ website?

Mobility Tool can be accessed using the following URL address:

https://webgate.ec.europa.eu/eac/mobility

2.2. How do I login to Mobility Tool+?

In order to login to Mobility Tool+ you need to have 1) an ECAS (European Commission
Authentication Service) account and 2) be registered in Mobility Tool+. For the first point please refer
to the ECAS User Manual document for more information on registration and how to obtain a login
name and password. For the second point, if you are the contact person of the beneficiary
organisation of an awarded project, your email address was provided within your project application
and you will be registered automatically. If you are not sure whether or not your email address was
provided in the project details or you are not sure which of your email addresses were provided
please consult your submitted application PDF form or contact your National Agency for support.

You are always redirected to ECAS login page for authentication when you enter Mobility Tool+. If
you have never used ECAS system before, the authentication system will welcome you with a
screen similar to the one presented below. On this page, please select External Partners,
Researchers, Citizens, unless you work for any organisation or agency listed on that page, i.e.
European Central Bank, European Institute for Gender Equality, Eurojust, etc.

Here is the usage of Mobility Tool with screenshots of the web page, step by step;

First of all, you need to register or sign up to the web site;

https://webgate.ec.europa.eu/cas/login?loginRequestId=ECAS_LR-18812148-
5uLztDmDyqdZCGN8Sa6BhXEHOk1bR7mS8nzYXqJw1TzOWBVyzUHKVBvbHYR8W77iurLC61uR
HmoBoazVqMf0RvK-Jj71zxYb8yrPHfrze5BWW5-
cS819zL0R7rWZh2Nksgg1sRIN8ZasvGGIwHjzpTPQJCG
Please be aware that, the email address should be the same email address as you wrote in
the application form.

After login in, you will be redirected to a web page where you can see your projects. When
you have that page, choose which Project you would like to continue.
When you click the Project you would like to go on, you will have a new page where you are
requested to write or fill information about your Project.This is main info page of your
Project. You can see the details of your Project.

When you click organisation part, you will see partners information in your projects. You can
check some details about your Project partners.
In the contact part, you will see contact details of your partners;

Project Management and Implementation part shows how much Money you can use for
Project Management and Implementation. This budget is automatically calculated after you
enter your Transnational Project Meetings.

In the Transnational Project Meetings part, you can enter your Transnational
Project Mobilities details. This part is important, because it calculates how much you spent
for the mobilities.
If you have intellectual outputs in your Project, you can fill the Intellectual Output part in the
section.

Multiplier Events part need to be filled if you did any multiplier events in your Project and you
had fund for this part. Generally, if you have an intellectual output, you probably
have multiplier events.

Learning-Teaching and Training Activities part is as shown. If you did these activities, you
have to fill this part.

If you have special needs support in your mobility, you have to fill this part.
Exceptional costs means a seperate budget for your Project that your national agency
approved that part and you received that amount. Generally, in school partnerships, this part
can not be funded by National Agencies. You can see empty part if you dont have this budget
and you dont need to do anything.

The most important part in the mobility tool is BUDGET part. You have to fill this part
carefully. Most of the budget information comes from directly the information you wrote in
the mobility form. For example, when you write Transnational Project Meetings in the TPM
part, for each mobility it calculates some amounts of Money and directly fills the budget part.
In this budget part, you need to write only Project Management and Implementation part.

When you have all this , you need to go report part and click CREATE BENEFICARY REPORT
so as to write the final report.

You can follow your report process as in the Picture.

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