BW Report Detailed Documentation: HR Headcount Report April 2011

BW Report Detailed Documentation: HR Headcount Report

Contents:

1. Overview What is the purpose of this report?

2. Access Who has access to this report?

3. Data Source Where does the data in this report come from?

4. Data Currency How often is this report updated?

5. Data Timeframe How far back does the report data go?

6. Data Scope Which employees are included in this report?

7. Report Results What do the report results mean and how are they calculated?
a. Average Number of Employees
b. Average FTE
c. Average Length of Service
d. Time Period Determination

8. Quick Start How do I run a report?

9. BW Report Basics How do I use the report?

10.Navigation Filters What filters are available in the report?

a. Displaying filter values as rows
b. Displaying filter values as columns
c. Selecting specific filter values
d. Navigational blocks and filter options
i. Time
ii. NiM/Geographic
iii. Sector
iv. Business Group
v. Function & Job Level
vi. Commonly Used Organizational Filters
vii. Other Organizational Filters
viii. Personal Attributes
ix. Standard Headcount Rule
x. Compensation
xi. Key Figures

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BW Report Detailed Documentation: HR Headcount Report April 2011

1. Overview What is the purpose of this report?

The HR Headcount Report is meant to provide members of the HR community with

high and low-level visibility to basic data describing the employee population they
support. The primary measures offered through the report are two types of
headcount:

1. Number of Employees a count of the number of employees in which each

person counts as 1

2. FTE a summation of the number of full-time employees (FTEs) in which each

employee counts as a relative proportion of 1 based upon his/her employment
percent (e.g. a full-time employee counts as 1.0, a part-time employee
working at 50% counts as 0.5)

These basic headcount measures can be viewed at an aggregate level (e.g. for a
market) or at a detailed level (e.g. individual employee names). They can be
filtered to include or exclude specific named groups from the total results (e.g.
include managers only, exclude sales function employees). They can be grouped
by a specified variable in order to compare the results for different groups (e.g.
compare headcount of personnel subareas). They can be run for a single point in
time (e.g. year-end 2010), for multiple points in time (e.g. January 2010 and January
2011), or for a specified range of time (e.g. Q4 2010). The results for a range of
time can be viewed as an aggregate (e.g. average headcount for Q4 2010 is 500) or
as a monthly trend (e.g. headcount rose from 480 to 520 in Q4 2010).

The HR Headcount Report can help you easily answer the following types of
questions:

What was the average headcount for my market last year? What was the
exact headcount for my market last month?

How many employees within my market work for the Nutrition business? Has
that number gone up or down over the past two years? How does that
compare to the other globally managed businesses?

How many managers within the technical & production function in my market
are female? Can I see a list of those female managers by location?

How many managers within the finance function in my market are nearing
retirement age? Can I see a list of those who work for the Petcare business?

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BW Report Detailed Documentation: HR Headcount Report April 2011

2. Access Who has access to this report?

This report is intended for members of Nestls HR community who need visibility to
basic data for the employees they support. Access is granted to a particular person
by assigning him/her the relevant variant of the HR-0999 security role. The
authorization objects for this security role are:

Employee Group Sector

Employee SubGroup Sub-Sector
Personnel Area Zone
Personnel SubArea Business Group

Below is a table showing common categories of HR users and their relevant security
variants. For each security variant, assume that authorization objects not appearing
in the chart are unrestricted (i.e. *).

Common User Can view all Authorizatio Example

Group employees in n Object
their.. Restricted
Market HR Business Market Personnel Brazil factory HR
Partner Area Manager:
Personnel Area = BR*
Market HR Center Market Personnel Indonesia Training
of Expertise (CoE) Area Manager:
Personnel Area = ID*
Market HR Center Market Personnel Iberian Region Payroll
of Scale (CoS) Area Mgr.:
Personnel Area = ES*,
PT*
Zone HR Zone Zone Zone AMS HR Manager:
Zone = AMS
Globally Managed GMB Sector Corp. Nutrition HR
Business (GMB) HR Manager:
Sector = Nutrition
Regionally RMB Region Sub-Sector NPP Europe HR Manager:
Managed Business Sub-Sector = NPP
(RMB) HR Europe
Strategic Business SBU Business Business Ice Cream SBU HR
Unit (SBU) Support Group Manager:
Business Group = Ice
Cream
Globe Center Zone Zone GC AOA Bus. Excellence

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BW Report Detailed Documentation: HR Headcount Report April 2011

Mgr.:
Zone = AOA
Corporate HR All of Nestl None HR Leadership Team:
No restrictions

The most common security variant is for a report user to have visibility to all
employees in his/her market. To create this variant, the Personnel Area
authorization object is restricted with the ISO code (followed by an asterisk) for each
country within the relevant market.

3. Data Source Where does the data in this report come from?

This is a Business Warehouse (BW) report. By definition, a business warehouse is

a repository for data from one or more sources that facilitates data archiving and
reporting. Each month, BW is loaded with a snapshot of basic employee data from
GLOBE SAP (the HRIS for Nestl). Each monthly data load represents a snapshot as
of the last day of that month.

4. Data Currency How often is this report updated?

Each monthly data snapshot is extracted from GLOBE SAP HR and loaded into the
Business Warehouse (BW) one week after the month ends. This one-week delay
allows any transactions with effective dates in that month to be captured in GLOBE
SAP HR before the data is extracted. For example, unplanned terminations
occurring on the last few days of June may be processed just after the month ends.
By waiting until July 7 to extract the June data, those retroactive terminations are
reflected in the June data.

This delay is especially important because each monthly snapshot of data is only
loaded into BW a single time. This single load rule guarantees that reporting and
metrics remain consistent over time (i.e. the January headcount from 2009 will
always be reported as the same number regardless of when you run the report).
However, it means that the BW data may not perfectly match GLOBE SAP HR (the
source system) if retroactive actions or data corrections are processed more than
one week after a month ends. For example, if a termination with an effective date of
June 29 is processed on July 15 (more than one week after June ends), that
termination will not be reflected in the June data within the BW report. The same is
true if a Personnel Area data correction with an effective date in February is
processed on April 10. The employee whose Personnel Area was corrected

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BW Report Detailed Documentation: HR Headcount Report April 2011

retroactively in GLOBE SAP HR would still show the incorrect Personnel Area for
February through April in the BW report.

It is likely that there will always be a small number of retroactive transactions and
data corrections processed in GLOBE SAP HR more than one week after the relevant
month ends. Accordingly, it is likely that the BW HR Headcount Report will always
be out of alignment with GLOBE SAP HR on a few points. Therefore, GLOBE SAP HR
always represents the official system of record for HR data. All basic data records or
lists of employee data requested for official legal or government purposes should be
pulled directly from GLOBE SAP HR. While the BW HR Headcount Report allows
you to create detailed lists of employee data (e.g. a list of female managers at a
specific location), its true strength lies in allowing you to easily slice and group
aggregate data (e.g. breaking down the number of female managers by location
and displaying this breakdown for each month of 2009).

5. Data Timeframe How far back does the report data go?

The Business Warehouse (BW) always retains 3 full calendar years of data plus the
current year-to-date data. All data older than this specified timeframe is discarded.
For example, as of 15 June 2011, BWs data coverage includes 2008, 2009, 2010,
and 2011 January through May. All 2008 data is discarded only after the 2011 year
ends so that 3 full calendar years of data remain (2009, 2010, and 2011). The BW
HR Headcount Report offers reporting capability on the full timeframe of data
available within BW.

6. Data Scope Which employees are included in this report?

The report includes the basic data for all Nestl employees whose markets are live
on GLOBE SAP HR. It also includes contractors who are paid via Nestl payroll by
markets that are live on GLOBE SAP HR.

By default, the following filters are applied to all report results in accordance with
the Nestl headcount definition:

SAP Object Includes Only

Employment 1 Inactive
Status 3 Active
Employee Group 1 Regular
3 CBE Inpat
5 HBE Inpat
6 Mission Expat

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BW Report Detailed Documentation: HR Headcount Report April 2011

9 Temporary
C Regional Inpat

These default filters ensure that employees are never accidentally

double counted (i.e. employees on international assignments are only

counted in either their home market or their host market as specified)

included in the headcount after they leave Nestl (i.e. withdrawn and
retiree employees are excluded)

counted when theyre really external contractors (i.e. external workers are
excluded)

Although these Employment Status and Employee Group filters are applied by
default, they can be adjusted within the report if desired. For example, you can
adjust the Employee Group filter in order to count the number of External
workers.

7. Report Results What do the report results mean?

As mentioned in the Overview section of this document, the HR Headcount

Report is meant to provide members of the HR community with high and low-level
visibility to basic data describing the employee population they support. In BW
terminology, the measures calculated by the report (the numbers you see in the
report results) are called key figures. The HR Headcount Report offers two
primary key figures:

1. Average Number of Employees

2. Average FTE

Lets take a closer look at what each of these figures means and how it is calculated.

Average Number of Employees

Number of Employees is a count of the total number of employees working for

Nestl as of a particular date. Each month of data loaded into BW represents a
snapshot of the last day of that month. Therefore, the Number of Employees for
June 2009 indicates the total number of employees (with each person counting as 1)
as of 30 June 2009. Remember that the BW HR Headcount Report has specific
Employment Status and Employee Group filters set by default in accordance with
the official Nestl headcount definition. These default filters impact the Number of
Employees result.

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BW Report Detailed Documentation: HR Headcount Report April 2011

The actual key figure in the report is Average Number of Employees. This key
figure represents an average of the Number of Employees figure for each month
you choose to include in the report results:

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