EMPLOYEE INFORMATIION AND PAYROLL SYSTEM

ABSTRACT

Employee information and payroll system is aimed at efficient management of employee

information, emoluments, expenses, net payouts, tax calculations etc. This application is
implemented using Java and MS access. All the employee data is stored in a centralized
database. Pay slips are generated at the comfort of a single mouse click.

Existing System

In the existing system organizations manage their employee payrolls manually. Payroll
calculation is error prone as there is no system to keep track of leaves taken by certain
employee. This process is time consuming as payroll should be calculated for each and
every employee manually. Thus the existing system decreases the efficiency of the
organization.

Proposed System

This application is designed to replace the existing system so as to increase the efficiency
of an organization. Employee details are saved to the database and each employee salary
is calculated depending on his working days. Other emoluments and expenses are also
calculated automatically and pay slips can be generated for all the employees at a time.
Customized reports can be generated for analyzing the work pay patterns.

Modules

Employee Data
Workdays
Pay slip generation
Report Generation
Help

Module Description
1. Admin

Admin has to login to access the features of application. Admin can view and
update his data. He can reset the password as well.
2. Employee Data:

Employees of the company are identified using a unique employee id. Employee
data like name, age, salary structure are all saved to database as soon as an
employee is joined.
3. Workdays:
 Admin has the complete control on the application. Admin is usually HR of an
organization. At the end of the month, admin adds the no. of working days to
generate pay slips.
4. Pay Slip Generation:

Admin generates pay slip for all employees. Salaries are calculated automatically
based on the pre-fixed salary structures.
5. Report Generation:

Reports can be generated employee wise, month wise and year wise.
6. Help:

This module includes instructions to use and information about the application.
Software Requirements
Database: MS-Access

Language: Java

Hardware Requirements

Processor: Intel dual core or higher

RAM: 1 GB RAM min.
Hard Disk: 20 GB min