Windows system key combinations

F1: Help

CTRL+ESC: Open Start menu

ALT+TAB: Switch between open programs

ALT+F4: Quit program

SHIFT+DELETE: Delete item permanently

Windows Logo+L: Lock the computer (without using CTRL+ALT+DELETE)

Back to the top

Windows program key combinations

CTRL+C: Copy

CTRL+X: Cut

CTRL+V: Paste

CTRL+Z: Undo

CTRL+B: Bold

CTRL+U: Underline

CTRL+I: Italic

Back to the top

Mouse click/keyboard modifier combinations for shell objects

SHIFT+right click: Displays a shortcut menu containing alternative commands

SHIFT+double click: Runs the alternate default command (the second item on
the menu)

ALT+double click: Displays properties

SHIFT+DELETE: Deletes an item immediately without placing it in the Recycle

Bin

Back to the top

General keyboard-only commands
 F1: Starts Windows Help

F10: Activates menu bar options

SHIFT+F10 Opens a shortcut menu for the selected item (this is the same as
right-clicking an object

CTRL+ESC: Opens the Start menu (use the ARROW keys to select an item)

CTRL+ESC or ESC: Selects the Start button (press TAB to select the taskbar,
or press SHIFT+F10 for a context menu)

CTRL+SHIFT+ESC: Opens Windows Task Manager

ALT+DOWN ARROW: Opens a drop-down list box

ALT+TAB: Switch to another running program (hold down the ALT key and
then press the TAB key to view the task-switching window)

SHIFT: Press and hold down the SHIFT key while you insert a CD-ROM to
bypass the automatic-run feature

ALT+SPACE: Displays the main window's System menu (from the System
menu, you can restore, move, resize, minimize, maximize, or close the
window)

ALT+- (ALT+hyphen): Displays the Multiple Document Interface (MDI) child

window's System menu (from the MDI child window's System menu, you
can restore, move, resize, minimize, maximize, or close the child window)

CTRL+TAB: Switch to the next child window of a Multiple Document Interface

(MDI) program

ALT+underlined letter in menu: Opens the menu

ALT+F4: Closes the current window

CTRL+F4: Closes the current Multiple Document Interface (MDI) window

ALT+F6: Switch between multiple windows in the same program (for example,
when the Notepad Find dialog box is displayed, ALT+F6 switches between
the Find dialog box and the main Notepad window)

Back to the top

Shell objects and general folder/Windows Explorer shortcuts

For a selected object:

 F2: Rename object

F3: Find all files

CTRL+X: Cut

CTRL+C: Copy

CTRL+V: Paste

SHIFT+DELETE: Delete selection immediately, without moving the item to the

Recycle Bin

ALT+ENTER: Open the properties for the selected object

To copy a file
Press and hold down the CTRL key while you drag the file to another folder.

To create a shortcut
Press and hold down CTRL+SHIFT while you drag a file to the desktop or a folder.

Back to the top

General folder/shortcut control

F4: Selects the Go To A Different Folder box and moves down the entries in
the box (if the toolbar is active in Windows Explorer)

F5: Refreshes the current window.

F6: Moves among panes in Windows Explorer

CTRL+G: Opens the Go To Folder tool (in Windows 95 Windows Explorer only)

CTRL+Z: Undo the last command

CTRL+A: Select all the items in the current window

BACKSPACE: Switch to the parent folder

SHIFT+click+Close button: For folders, close the current folder plus all parent
folders

Back to the top

Windows Explorer tree control

Numeric Keypad *: Expands everything under the current selection

 Numeric Keypad +: Expands the current selection

Numeric Keypad -: Collapses the current selection.

RIGHT ARROW: Expands the current selection if it is not expanded, otherwise

goes to the first child

LEFT ARROW: Collapses the current selection if it is expanded, otherwise goes

to the parent

Back to the top

Properties control

CTRL+TAB/CTRL+SHIFT+TAB: Move through the property tabs

Back to the top

Accessibility shortcuts

Press SHIFT five times: Toggles StickyKeys on and of

Press down and hold the right SHIFT key for eight seconds: Toggles FilterKeys
on and of

Press down and hold the NUM LOCK key for five seconds: Toggles ToggleKeys
on and of

Left ALT+left SHIFT+NUM LOCK: Toggles MouseKeys on and of

Left ALT+left SHIFT+PRINT SCREEN: Toggles high contrast on and of

Back to the top

Microsoft Natural Keyboard keys

Windows Logo: Start menu

Windows Logo+R: Run dialog box

Windows Logo+M: Minimize all

SHIFT+Windows Logo+M: Undo minimize all

Windows Logo+F1: Help

Windows Logo+E: Windows Explorer

Windows Logo+F: Find files or folders

 Windows Logo+D: Minimizes all open windows and displays the desktop

CTRL+Windows Logo+F: Find computer

CTRL+Windows Logo+TAB: Moves focus from Start, to the Quick Launch

toolbar, to the system tray (use RIGHT ARROW or LEFT ARROW to move focus
to items on the Quick Launch toolbar and the system tray)

Windows Logo+TAB: Cycle through taskbar buttons

Windows Logo+Break: System Properties dialog box

Application key: Displays a shortcut menu for the selected item

Back to the top

Microsoft Natural Keyboard with IntelliType software installed

Windows Logo+L: Log of Windows

Windows Logo+P: Starts Print Manager

Windows Logo+C: Opens Control Panel

Windows Logo+V: Starts Clipboard

Windows Logo+K: Opens Keyboard Properties dialog box

Windows Logo+I: Opens Mouse Properties dialog box

Windows Logo+A: Starts Accessibility Options (if installed)

Windows Logo+SPACEBAR: Displays the list of Microsoft IntelliType shortcut

keys

Windows Logo+S: Toggles CAPS LOCK on and of

Back to the top

Dialog box keyboard commands

TAB: Move to the next control in the dialog box

SHIFT+TAB: Move to the previous control in the dialog box

SPACEBAR: If the current control is a button, this clicks the button. If the
current control is a check box, this toggles the check box. If the current
control is an option, this selects the option.
 ENTER: Equivalent to clicking the selected button (the button with the
outline)

ESC: Equivalent to clicking the Cancel button

ALT+underlined letter in dialog box item: Move to the corresponding item

Back to the top

Note This is a "FAST PUBLISH" article created directly from within the Microsoft
support organization. The information contained herein is provided as-is in response
to emerging issues. As a result of the speed in making it available, the materials
may include typographical errors and may be revised at any time without notice.
See Terms of Use (http://go.microsoft.com/fwlink/?LinkId=151500) for other
considerations.

Back to the top

APPLIES TO

Windows Server 2008 Datacenter

Windows Server 2008 Enterprise

Windows Server 2008 Standard

Microsoft Windows Server 2003, Datacenter Edition (32-bit x86)

Microsoft Windows Server 2003, Enterprise x64 Edition

Microsoft Windows Server 2003, Enterprise Edition (32-bit x86)

Microsoft Windows Server 2003, Enterprise Edition for Itanium-based Systems

Microsoft Windows Server 2003, Standard x64 Edition

Microsoft Windows Server 2003, Standard Edition (32-bit x86)

Microsoft Windows 2000 Server

Microsoft Windows 95

Windows Vista Business

Windows Vista Enterprise

 Windows Vista Home Basic

Windows Vista Home Premium

Windows Vista Starter

Windows Vista Ultimate

Microsoft Windows XP Home Edition

Microsoft Windows XP Professional

Microsoft Windows XP Starter Edition

Microsoft Windows XP Tablet PC Edition

Windows 7 Keyboard Shortcut List

Win+UP Arrow :- Maximize the current window

Win+Down Arrow :- If the current window is maximized, restore it; if the

current window is restored, minimize it

Win+Left Arrow :- Dock the current window to the left half of the screen

Win+Right Arrrow :- Dock the current window to the right half of the
screen

Win+Home :- Minimize all but the current window

Win+P :- Open the projection menu (generally used for laptops connected to
projectors)

Alt+F4 :- Close the active window

Alt+Tab :- Switch to previous active window

Alt+Esc :- Cycle through all open windows

Win+Tab :- Flip 3D

Ctrl+Win+Tab :- Persistent Flip 3D

Win+T :- Cycle through applications on taskbar (showing its live preview)

Win+M :- Minimize all open windows

Win+Shift+M :- Undo all window minimization

Win+D :- Toggle showing the desktop

Win+Up Arrow :- Maximize the current window

Win+Down Arrow :- If the current window is maximized, restore it; if the

current window is restored, minimize it

Win+Left Arrow :- Dock the current window to the left half of the screen

Win+Right Arrow :- Dock the current window to the right half of the screen

Win+Home :- Minimize all but the current window

List of keyboard shortcuts for Word 2002, Word 2003, and Word 2007

Command Name Shortcut Keys

------------------------------------------------------------------------

All Caps CTRL+SHIFT+A

Annotation ALT+CTRL+M
App Maximize ALT+F10
App Restore ALT+F5
Apply Heading1 ALT+CTRL+1
Apply Heading2 ALT+CTRL+2
Apply Heading3 ALT+CTRL+3
Apply List Bullet CTRL+SHIFT+L
Auto Format ALT+CTRL+K
Auto Text F3 or ALT+CTRL+V
Bold CTRL+B or CTRL+SHIFT+B
Bookmark CTRL+SHIFT+F5
Browse Next CTRL+PAGE DOWN
Browse Previous CTRL+PAGE UP
Browse Sel ALT+CTRL+HOME
Cancel ESC
Center Para CTRL+E
Change Case SHIFT+F3
Char Left LEFT
Char Left Extend SHIFT+LEFT
Char Right RIGHT
Char Right Extend SHIFT+RIGHT
Clear DELETE
Close or Exit ALT+F4
Close Pane ALT+SHIFT+C
Column Break CTRL+SHIFT+ENTER
Column Select CTRL+SHIFT+F8
Copy CTRL+C or CTRL+INSERT
Copy Format CTRL+SHIFT+C
Copy Text SHIFT+F2
Create Auto Text ALT+F3
Customize Add Menu ALT+CTRL+=
Customize Keyboard ALT+CTRL+NUM +
Customize Remove Menu ALT+CTRL+-
Cut CTRL+X or SHIFT+DELETE
Date Field ALT+SHIFT+D
Delete Back Word CTRL+BACKSPACE
Delete Word CTRL+DELETE
Dictionary ALT+SHIFT+F7
Do Field Click ALT+SHIFT+F9
Doc Close CTRL+W or CTRL+F4
Doc Maximize CTRL+F10
Doc Move CTRL+F7
Doc Restore CTRL+F5
Doc Size CTRL+F8
Doc Split ALT+CTRL+S
Double Underline CTRL+SHIFT+D
End of Column ALT+PAGE DOWN
End of Column ALT+SHIFT+PAGE DOWN
End of Doc Extend CTRL+SHIFT+END
End of Document CTRL+END
End of Line END
End of Line Extend SHIFT+END
End of Row ALT+END
End of Row ALT+SHIFT+END
End of Window ALT+CTRL+PAGE DOWN
End of Window Extend ALT+CTRL+SHIFT+PAGE DOWN
Endnote Now ALT+CTRL+D
Extend Selection F8
Field Chars CTRL+F9
Field Codes ALT+F9
Find CTRL+F
Font CTRL+D or CTRL+SHIFT+F
Font Size Select CTRL+SHIFT+P
Footnote Now ALT+CTRL+F
Go Back SHIFT+F5 or ALT+CTRL+Z
Go To CTRL+G or F5
Grow Font CTRL+SHIFT+.
Grow Font One Point CTRL+]
Hanging Indent CTRL+T
Header Footer Link ALT+SHIFT+R
Help F1
Hidden CTRL+SHIFT+H
Hyperlink CTRL+K
Indent CTRL+M
Italic CTRL+I or CTRL+SHIFT+I
Justify Para CTRL+J
Left Para CTRL+L
Line Down DOWN
Line Down Extend SHIFT+DOWN
Line Up UP
Line Up Extend SHIFT+UP
List Num Field ALT+CTRL+L
Lock Fields CTRL+3 or CTRL+F11
Macro ALT+F8
Mail Merge Check ALT+SHIFT+K
Mail Merge Edit Data Source ALT+SHIFT+E
Mail Merge to Doc ALT+SHIFT+N
Mail Merge to Printer ALT+SHIFT+M
Mark Citation ALT+SHIFT+I
Mark Index Entry ALT+SHIFT+X
Mark Table of Contents Entry ALT+SHIFT+O
Menu Mode F10
Merge Field ALT+SHIFT+F
Microsoft Script Editor ALT+SHIFT+F11
Microsoft System Info ALT+CTRL+F1
Move Text F2
New CTRL+N
Next Cell TAB
Next Field F11 or ALT+F1
Next Misspelling ALT+F7
Next Object ALT+DOWN
Next Window CTRL+F6 or ALT+F6
Normal ALT+CTRL+N
Normal Style CTRL+SHIFT+N or ALT+SHIFT+CLEAR (NUM 5)
Open CTRL+O or CTRL+F12 or ALT+CTRL+F2
Open or Close Up Para CTRL+0
Other Pane F6 or SHIFT+F6
Outline ALT+CTRL+O
Outline Collapse ALT+SHIFT+- or ALT+SHIFT+NUM -
Outline Demote ALT+SHIFT+RIGHT
Outline Expand ALT+SHIFT+=
Outline Expand ALT+SHIFT+NUM +
Outline Move Down ALT+SHIFT+DOWN
Outline Move Up ALT+SHIFT+UP
Outline Promote ALT+SHIFT+LEFT
Outline Show First Line ALT+SHIFT+L
Overtype INSERT
Page ALT+CTRL+P
Page Break CTRL+ENTER
Page Down PAGE DOWN
Page Down Extend SHIFT+PAGE DOWN
Page Field ALT+SHIFT+P
Page Up PAGE UP
Page Up Extend SHIFT+PAGE UP
Para Down CTRL+DOWN
Para Down Extend CTRL+SHIFT+DOWN
Para Up CTRL+UP
Para Up Extend CTRL+SHIFT+UP
Paste CTRL+V or SHIFT+INSERT
Paste Format CTRL+SHIFT+V
Prev Cell SHIFT+TAB
Prev Field SHIFT+F11 or ALT+SHIFT+F1
Prev Object ALT+UP
Prev Window CTRL+SHIFT+F6 or ALT+SHIFT+F6
Print CTRL+P or CTRL+SHIFT+F12
Print Preview CTRL+F2 or ALT+CTRL+I
Proofing F7
Redo ALT+SHIFT+BACKSPACE
Redo or Repeat CTRL+Y or F4 or ALT+ENTER
Repeat Find SHIFT+F4 or ALT+CTRL+Y
Replace CTRL+H
Reset Char CTRL+SPACE or CTRL+SHIFT+Z
Reset Para CTRL+Q
Revision Marks Toggle CTRL+SHIFT+E
Right Para CTRL+R
Save CTRL+S or SHIFT+F12 or ALT+SHIFT+F2
Save As F12
Select All CTRL+A or CTRL+CLEAR (NUM 5) or CTRL+NUM 5
Select Table ALT+CLEAR (NUM 5)
Show All CTRL+SHIFT+8
Show All Headings ALT+SHIFT+A
Show Heading1 ALT+SHIFT+1
Show Heading2 ALT+SHIFT+2
Show Heading3 ALT+SHIFT+3
Show Heading4 ALT+SHIFT+4
Show Heading5 ALT+SHIFT+5
Show Heading6 ALT+SHIFT+6
Show Heading7 ALT+SHIFT+7
Show Heading8 ALT+SHIFT+8
Show Heading9 ALT+SHIFT+9
Shrink Font CTRL+SHIFT+,
Shrink Font One Point CTRL+[
Small Caps CTRL+SHIFT+K
Space Para1 CTRL+1
Space Para15 CTRL+5
Space Para2 CTRL+2
Spike CTRL+SHIFT+F3 or CTRL+F3
Start of Column ALT+PAGE UP
Start of Column ALT+SHIFT+PAGE UP
Start of Doc Extend CTRL+SHIFT+HOME
Start of Document CTRL+HOME
Start of Line HOME
Start of Line Extend SHIFT+HOME
Start of Row ALT+HOME
Start of Row ALT+SHIFT+HOME
Start of Window ALT+CTRL+PAGE UP
Start of Window Extend ALT+CTRL+SHIFT+PAGE UP
Style CTRL+SHIFT+S
Subscript CTRL+=
Superscript CTRL+SHIFT+=
Symbol Font CTRL+SHIFT+Q
Thesaurus SHIFT+F7
Time Field ALT+SHIFT+T
Toggle Field Display SHIFT+F9
Toggle Master Subdocs CTRL+\
Tool SHIFT+F1
Un Hang CTRL+SHIFT+T
Un Indent CTRL+SHIFT+M
Underline CTRL+U or CTRL+SHIFT+U
Undo CTRL+Z or ALT+BACKSPACE
Unlink Fields CTRL+6 or CTRL+SHIFT+F9
Unlock Fields CTRL+4 or CTRL+SHIFT+F11
Update Auto Format ALT+CTRL+U
Update Fields F9 or ALT+SHIFT+U
Update Source CTRL+SHIFT+F7
VBCode ALT+F11
Web Go Back ALT+LEFT
Web Go Forward ALT+RIGHT
Word Left CTRL+LEFT
Word Left Extend CTRL+SHIFT+LEFT
Word Right CTRL+RIGHT
Word Right Extend CTRL+SHIFT+RIGHT
Word Underline CTRL+SHIFT+W
Shortcut Command

Display and use windows

Microsoft Word 2007

ALT+TAB Switch to the next window.

ALT+SHFT+TA
Switch to the previous window.
B

CTRL+W or
Close the active window.
CTRL+F4

ALT+F5 Restore the size of the active window after you maximize it.

Move to a task pane from another pane in the program window

F6
(clockwise direction). You may need to press F6 more than once.

Move to a task pane from another pane in the program window

SHFT+F6
(counterclockwise direction).

CTRL+F6 When more than one window is open, switch to the next window.

CTRL+SHFT+F
Switch to the previous window.
6

CTRL+F10 Maximize or restore a selected window.

PRINT SCREEN Copy a picture of the screen to the Clipboard.

ALT+PRINT
Copy a picture of the selected window to the Clipboard.
SCREEN

Use dialog boxes

Microsoft Word 2007

Move from an open dialog box back to the document, for
ALT+F6 dialog boxes such as Find and Replace that support this
behavior.

TAB Move to the next option or option group.

SHFT+TAB Move to the previous option or option group.

CTRL+TAB Switch to the next tab in a dialog box.

CTRL+SHFT+TAB Switch to the previous tab in a dialog box.

Move between options in an open drop-down list, or

Arrow keys
between options in a group of options.

Perform the action assigned to the selected button; select

SPACEBAR
or clear the selected check box.

ALT+ the letter

Select an option; select or clear a check box.
underlined in an optn

ALT+DOWN ARROW Open a selected drop-down list.

First letter of an optn in

Select an option from a drop-down list.
a drop-down list

Close a selected drop-down list; cancel a command and

ESC
close a dialog box.

ENTER Run the selected command.

Use edit boxes within dialog boxes

Microsoft Word 2007

HOME Move to the beginning of the entry.

END Move to the end of the entry.

LEFT ARROW or RIGHT

Move one character to the left or right.
ARROW

CTRL+LEFT ARROW Move one word to the left.

CTRL+RIGHT ARROW Move one word to the right.

SHFT+LEFT ARROW Select or unselect one character to the left.

SHFT+RIGHT ARROW Select or unselect one character to the right.

CTRL+SHFT+LEFT ARROW Select or unselect one word to the left.

CTRL+SHFT+RIGHT ARROW Select or unselect one word to the right.

Select from the insertion point to the beginning of the

SHFT+HOME
entry.
SHFT+END Select from the insertion point to the end of the entry.

Use the Open and Save As dialog boxes

Microsoft Word 2007

CTRL+F12 or
Display the Open dialog box.
CTRL+O

F12 Display the Save As dialog box.

ALT+1 Go to the previous folder.

Up One Level button: Open the folder one level above the open
ALT+2
folder.

DELETE Delete button: Delete the selected folder or file.

ALT+4 Create New Folder button: Create a new folder.

ALT+5 Views button: Switch among available folder views.

Display a shortcut menu for a selected item such as a folder or

SHFT+F10
file.

TAB Move between options or areas in the dialog box.

F4 or ALT+I Open the Look in list.

F5 Update the file list.

Undo and redo actions

Microsoft Word 2007

ESC Cancel an action.

CTRL+Z Undo an action.

CTRL+Y Redo or repeat an action.

Access and use task panes and galleries

Microsoft Word 2007

F6 Move to a task pane from another pane in the program window.
 (You may need to press F6 more than once.)

When a menu is active, move to a task pane. (You may need to

CTRL+TAB
press CTRL+TAB more than once.)

When a task pane is active, select the next or previous option in

TAB or SHFT+TAB
the task pane.

CTRL+SPACEBAR Display the full set of commands on the task pane menu.

SPACEBAR or
Perform the action assigned to the selected button.
ENTER

SHFT+F10 Open a drop-down menu for the selected gallery item.

HOME or END Select the first or last item in a gallery.

PAGE UP or PAGE
Scroll up or down in the selected gallery list.
DOWN

Access and use smart tags

Microsoft Word 2007

SHFT+F10 Display the shortcut menu for the selected item.

Display the menu or message for a smart tag or for the AutoCorrect
ALT+SHFT+ Options button or the Paste options button. If more than one smart
F10 tag is present, switch to the next smart tag and display its menu or
message.

DOWN
Select the next item on a smart tag menu.
ARROW

UP ARROW Select the previous item on a smart tag menu.

ENTER Perform the action for the selected item on a smart tag menu.

ESC Close the smart tag menu or message.

Change the keyboard focus without using the mouse

Microsoft Word 2007

ALT or F10. Press either of Select the active tab of the Ribbon and activate the
these keys again to move back access keys.
to the document and cancel
the access keys.

F10 to select the active tab,

and then LEFT ARROW or Move to another tab of the Ribbon.
RIGHT ARROW

CTRL+F1 Hide or show the Ribbon.

Display the shortcut menu for the selected

SHFT+F10
command.

Move the focus to select each of the following

areas of the window:Active tab of the Ribbon Any
F6
open task panes Status bar at the bottom of the
window Your document

Move the focus to each command on the Ribbon,

TAB or SHFT+TAB
forward or backward, respectively.

DOWN ARROW, UP ARROW,

Move down, up, left, or right, respectively, among
LEFT ARROW, or RIGHT
the items on the Ribbon.
ARROW

Activate the selected command or control on the

SPACEBAR or ENTER
Ribbon.

SPACEBAR or ENTER Open the selected menu or gallery on the Ribbon.

Activate a command or control on the Ribbon so

ENTER
you can modify a value.

Finish modifying a value in a control on the Ribbon,

ENTER
and move focus back to the document.

Get help on the selected command or control on

the Ribbon. (If no Help topic is associated with the
F1
selected command, a general Help topic about the
program is shown instead.)

Common tasks in Microsoft Office Word

Microsoft Word 2007

CTRL+SHFT+SPACEBAR Create a nonbreaking space.

CTRL+HYPHEN Create a nonbreaking hyphen.

CTRL+B Make letters bold.

CTRL+I Make letters italic.

CTRL+U Make letters underline.

CTRL+SHFT+< Decrease font size one value.

CTRL+SHFT+> Increase font size one value.

CTRL+[ Decrease font size 1 point.

CTRL+] Increase font size 1 point.

CTRL+SPACEBAR Remove paragraph or character formatting.

CTRL+C Copy the selected text or object.

CTRL+X Cut the selected text or object.

CTRL+V Paste text or an object.

CTRL+ALT+V Paste special

CTRL+SHFT+V Paste formatting only

CTRL+Z Undo the last action.

CTRL+Y Redo the last action.

CTRL+SHFT+G Open the Word Count dialog box.

Create, view, and save documents

Microsoft Word 2007

Create a new document of the same type as the current or most recent
CTRL+N
document.

CTRL+O Open a document.

CTRL+W Close a document.

ALT+CTRL
Split the document window.
+S

ALT+SHFT
Remove the document window split.
+C
CTRL+S Save a document.

Find, replace, and browse through text

Microsoft Word 2007

CTRL+F Find text, formatting, and special items.

ALT+CTRL+Y Repeat find (after closing Find and Replace window).

CTRL+H Replace text, specific formatting, and special items.

Go to a page, bookmark, footnote, table, comment, graphic, or

CTRL+G
other location.

ALT+CTRL+Z Switch between the last four places that you have edited.

Open a list of browse options. Press the arrow keys to select an

ALT+CTRL+HO
option, and then press ENTER to browse through a document by
ME
using the selected option.

CTRL+PAGE
Move to the previous edit location.
UP

CTRL+PAGE
Move to the next edit location.
DOWN

Switch to another view

Microsoft Word 2007

ALT+CTRL+P Switch to Print Layout view.

ALT+CTRL+O Switch to Outline view.

ALT+CTRL+N Switch to Draft view.

Outline view

Microsoft Word 2007

ALT+SHFT+LEFT ARROW Promote a paragraph.

ALT+SHFT+RIGHT ARROW Demote a paragraph.

CTRL+SHFT+N Demote to body text.

ALT+SHFT+UP ARROW Move selected paragraphs up.

ALT+SHFT+DOWN ARROW Move selected paragraphs down.

ALT+SHFT+PLUS SIGN Expand text under a heading.

ALT+SHFT+MINUS SIGN Collapse text under a heading.

ALT+SHFT+A Expand or collapse all text or headings.

The slash (/) key on the numeric

Hide or display character formatting.
keypad

Show the first line of body text or all body

ALT+SHFT+L
text.

ALT+SHFT+1 Show all headings with the Heading 1 style.

ALT+SHFT+n Show all headings up to Heading n.

CTRL+TAB Insert a tab character.

Print and preview documents

Microsoft Word 2007

CTRL+P Print a document.

ALT+CTRL+I Switch in or out of print preview.

Arrow keys Move around the preview page when zoomed in.

PAGE UP or PAGE DOWN Move by one preview page when zoomed out.

CTRL+HOME Move to the first preview page when zoomed out.

CTRL+END Move to the last preview page when zoomed out.

Review documents

Microsoft Word 2007

ALT+CTRL+M Insert a comment.

CTRL+SHFT+E Turn change tracking on or of.

ALT+SHFT+C Close the Reviewing Pane if it is open.

Full Screen Reading view

Microsoft Word 2007

HOME Go to beginning of document.

END Go to end of document.

n, ENTER Go to page n.

ESC Exit reading layout view.

References, footnotes, and endnotes

Microsoft Word 2007

ALT+SHFT+O Mark a table of contents entry.

ALT+SHFT+I Mark a table of authorities entry (citation).

ALT+SHFT+X Mark an index entry.

ALT+CTRL+F Insert a footnote.

ALT+CTRL+D Insert an endnote.

Work with Web pages

Microsoft Word 2007

CTRL+K Insert a hyperlink.

ALT+LEFT ARROW Go back one page.

ALT+RIGHT ARROW Go forward one page.

F9 Refresh.

Delete text and graphics

Microsoft Word 2007

BACKSPACE Delete one character to the left.
CTRL+BACKSPACE Delete one word to the left.

DELETE Delete one character to the right.

CTRL+DELETE Delete one word to the right.

CTRL+X Cut selected text to the Office Clipboard.

CTRL+Z Undo the last action.

CTRL+F3 Cut to the Spike.

Copy and move text and graphics

Microsoft Word 2007

Press ALT+H to move to the
Home tab, and then press Open the Office Clipboard
F,O.

Copy selected text or graphics to the Office

CTRL+C
Clipboard.

CTRL+X Cut selected text or graphics to the Office Clipboard.

Paste the most recent addition to the Office

CTRL+V
Clipboard.

F2 (then move the cursor

Move text or graphics once.
and press ENTER)

SHFT+F2 (then move the

Copy text or graphics once.
cursor and press ENTER)

When text or an object is selected, open the Create

ALT+F3
New Building Block dialog box.

When the building block - for example, a SmartArt

SHFT+F10 graphic - is selected, display the shortcut menu that
is associated with it.

CTRL+F3 Cut to the Spike.

CTRL+SHFT+F3 Paste the Spike contents.

Copy the header or footer used in the previous

ALT+SHFT+R
section of the document.
Insert special characters

Microsoft Word 2007

CTRL+F9 A field

SHFT+ENTER A line break

CTRL+ENTER A page break

CTRL+SHFT+ENTER A column break

ALT+CTRL+MINUS SIGN An em dash

CTRL+MINUS SIGN An en dash

CTRL+HYPHEN An optional hyphen

A nonbreaking
CTRL+SHFT+HYPHEN
hyphen

A nonbreaking
CTRL+SHFT+SPACEBAR
space

The copyright
ALT+CTRL+C
symbol

The registered
ALT+CTRL+R
trademark symbol

The trademark
ALT+CTRL+T
symbol

ALT+CTRL+PERIOD An ellipsis

A single opening
CTRL+`(single quotation mark), `(single quotation mark)
quotation mark

A single closing
CTRL+' (single quotation mark), ' (single quotation mark)
quotation mark

CTRL+` (single quotation mark), SHFT+' (single quotation Double opening

mark) quotation marks

CTRL+' (single quotation mark), SHFT+' (single quotation Double closing

mark) quotation marks

ENTER (after you type the first few characters of the AutoText An AutoText entry
entry name and when the ScreenTip appears)

Insert characters by using character codes

Microsoft Word 2007

Insert the Unicode character for the specified Unicode
The character (hexadecimal) character code. For example, to insert the euro
code, ALT+X currency symbol (), type 20AC, and then hold down ALT and
press X.

ALT+X Find out the Unicode character code for the selected character

Insert the ANSI character for the specified ANSI (decimal)

ALT+the character
character code. For example, to insert the euro currency
code (on the
symbol, hold down ALT and press 0128 on the numeric
numeric keypad)
keypad.

Extend a selection

Microsoft Word 2007

F8 Turn extend mode on.

F8, and then press LEFT ARROW or RIGHT

Select the nearest character.
ARROW

F8 (press once to select a word, twice to select a

Increase the size of a selection.
sentence, and so on)

SHFT+F8 Reduce the size of a selection.

ESC Turn extend mode of.

Extend a selection one

SHFT+RIGHT ARROW
character to the right.

Extend a selection one

SHFT+LEFT ARROW
character to the left.

Extend a selection to the end of

CTRL+SHFT+RIGHT ARROW
a word.

Extend a selection to the

CTRL+SHFT+LEFT ARROW
beginning of a word.
 Extend a selection to the end of
SHFT+END
a line.

Extend a selection to the

SHFT+HOME
beginning of a line.

Extend a selection one line

SHFT+DOWN ARROW
down.

SHFT+UP ARROW Extend a selection one line up.

Extend a selection to the end of

CTRL+SHFT+DOWN ARROW
a paragraph.

Extend a selection to the

CTRL+SHFT+UP ARROW
beginning of a paragraph.

Extend a selection one screen

SHFT+PAGE DOWN
down.

Extend a selection one screen

SHFT+PAGE UP
up.

Extend a selection to the

CTRL+SHFT+HOME
beginning of a document.

Extend a selection to the end of

CTRL+SHFT+END
a document.

Extend a selection to the end of

ALT+CTRL+SHFT+PAGE DOWN
a window.

Extend a selection to include the

CTRL+A
entire document.

CTRL+SHFT+F8, and then use the arrow keys;

Select a vertical block of text.
press ESC to cancel selection mode

F8+arrow keys; press ESC to cancel selection Extend a selection to a specific

mode location in a document.

Select text and graphics in a table

Microsoft Word 2007

TAB Select the next cell's contents.
SHFT+TAB Select the preceding cell's contents.

Hold down SHFT and press an arrow

Extend a selection to adjacent cells.
key repeatedly

Use the arrow keys to move to the
column's top or bottom cell.
Select a column.
Use the arrow keys to move to the column's
top or bottom cell, and then do one of the
following:
Press SHFT+ALT+PAGE DOWN to select the
column from top to bottom.
Press SHFT+ALT+PAGE UP to select the
column from bottom to top.

CTRL+SHFT+F8, and then use the

arrow keys; press ESC to cancel Extend a selection (or block).
selection mode

ALT+5 on the numeric keypad (with

Select an entire table.
NUM LOCK of)

Move through your document

Microsoft Word 2007

LEFT ARROW One character to the left

RIGHT ARROW One character to the right

CTRL+LEFT
One word to the left
ARROW

CTRL+RIGHT
One word to the right
ARROW

CTRL+UP ARROW One paragraph up

CTRL+DOWN
One paragraph down
ARROW

SHFT+TAB One cell to the left (in a table)

TAB One cell to the right (in a table)

UP ARROW Up one line

DOWN ARROW Down one line

END To the end of a line

HOME To the beginning of a line

ALT+CTRL+PAGE
To the top of the window
UP

ALT+CTRL+PAGE
To the end of the window
DOWN

PAGE UP Up one screen (scrolling)

PAGE DOWN Down one screen (scrolling)

CTRL+PAGE
To the top of the next page
DOWN

CTRL+PAGE UP To the top of the previous page

CTRL+END To the end of a document

CTRL+HOME To the beginning of a document

SHFT+F5 To a previous revision

After opening a document, to the location you were working in

SHFT+F5
when the document was last closed

Move around in a table

Microsoft Word 2007

TAB To the next cell in a row

SHFT+TAB To the previous cell in a row

ALT+HOME To the first cell in a row

ALT+END To the last cell in a row

ALT+PAGE UP To the first cell in a column

ALT+PAGE DOWN To the last cell in a column

UP ARROW To the previous row

DOWN ARROW To the next row

ALT+SHFT+UP ARROW One row up

ALT+SHFT+DOWN ARROW One row down

Insert paragraphs and tab characters in a table

Microsoft Word 2007

ENTER New paragraphs in a cell

CTRL+TAB Tab characters in a cell

Copy formatting

Microsoft Word 2007

CTRL+SHFT+C Copy formatting from text.

CTRL+SHFT+V Apply copied formatting to text.

Change or resize the font

Microsoft Word 2007

CTRL+SHFT+F Open the Font dialog box to change the font.

CTRL+SHFT+> Increase the font size.

CTRL+SHFT+< Decrease the font size.

CTRL+] Increase the font size by 1 point.

CTRL+[ Decrease the font size by 1 point.

Apply character formats

Microsoft Word 2007

Open the Font dialog box to change the formatting of
CTRL+D
characters.

SHFT+F3 Change the case of letters.

CTRL+SHFT+A Format all letters as capitals.

CTRL+B Apply bold formatting.

CTRL+U Apply an underline.

CTRL+SHFT+W Underline words but not spaces.

CTRL+SHFT+D Double-underline text.

CTRL+SHFT+H Apply hidden text formatting.

CTRL+I Apply italic formatting.

CTRL+SHFT+K Format letters as small capitals.

CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing).

CTRL+SHFT+PLUS
Apply superscript formatting (automatic spacing).
SIGN

CTRL+SPACEBAR Remove manual character formatting.

CTRL+SHFT+Q Change the selection to the Symbol font.

View and copy text formats

Microsoft Word 2007

CTRL+SHFT+* (asterisk on numeric keypad does not Display nonprinting
work) characters.

SHFT+F1 (then click the text with the formatting you

Review text formatting.
want to review)

CTRL+SHFT+C Copy formats.

CTRL+SHFT+V Paste formats.

Set the line spacing

Microsoft Word 2007

CTRL+1 Single-space lines.

CTRL+2 Double-space lines.

CTRL+5 Set 1.5-line spacing.

CTRL+0 (zero) Add or remove one line space preceding a paragraph.

Align paragraphs

Microsoft Word 2007

CTRL+E Switch a paragraph between centered and left-aligned.

CTRL+J Switch a paragraph between justified and left-aligned.

CTRL+R Switch a paragraph between right-aligned and left-aligned.

CTRL+L Left align a paragraph.

CTRL+M Indent a paragraph from the left.

CTRL+SHFT+M Remove a paragraph indent from the left.

CTRL+T Create a hanging indent.

CTRL+SHFT+T Reduce a hanging indent.

CTRL+Q Remove paragraph formatting.

Apply paragraph styles

Microsoft Word 2007

CTRL+SHFT+S Open Apply Styles task pane.

ALT+CTRL+SHFT+S Open Styles task pane.

ALT+CTRL+K Start AutoFormat.

CTRL+SHFT+N Apply the Normal style.

ALT+CTRL+1 Apply the Heading 1 style.

ALT+CTRL+2 Apply the Heading 2 style.

ALT+CTRL+3 Apply the Heading 3 style.

Perform a mail merge

Microsoft Word 2007

ALT+SHFT+K Preview a mail merge.

ALT+SHFT+N Merge a document.

ALT+SHFT+M Print the merged document.

ALT+SHFT+E Edit a mail-merge data document.

ALT+SHFT+F Insert a merge field.

Work with fields

Microsoft Word 2007

ALT+SHFT+D Insert a DATE field.

ALT+CTRL+L Insert a LISTNUM field.

ALT+SHFT+P Insert a PAGE field.

ALT+SHFT+T Insert a TIME field.

CTRL+F9 Insert an empty field.

CTRL+SHFT+ Update linked information in a Microsoft Office Word source

F7 document.

F9 Update selected fields.

CTRL+SHFT+
Unlink a field.
F9

SHFT+F9 Switch between a selected field code and its result.

ALT+F9 Switch between all field codes and their results.

ALT+SHFT+F Run GOTOBUTTON or MACROBUTTON from the field that displays the
9 field results.

F11 Go to the next field.

SHFT+F11 Go to the previous field.

CTRL+F11 Lock a field.

CTRL+SHFT+
Unlock a field.
F11
Handwriting recognition

Microsoft Word 2007

Left ALT+SHFT Switch between languages or keyboard layouts.

+C Display a list of correction alternatives.

+H Turn handwriting on or of.

Turn Japanese Input Method Editor (IME) on 101 keyboard on or

ALT+~
of.

Right ALT Turn Korean IME on 101 keyboard on or of.

CTRL+SPACEBA
Turn Chinese IME on 101 keyboard on or of.
R

Function keys

Microsoft Word 2007

F1 Get Help or visit Microsoft Office Online.

F2 Move text or graphics.

F4 Repeat the last action.

F5 Choose the Go To command (Home tab).

F6 Go to the next pane or frame.

F7 Choose the Spelling command (Review tab).

F8 Extend a selection.

F9 Update the selected fields.

F10 Show KeyTips.

F11 Go to the next field.

F12 Choose the Save As command (Microsoft Office Button ).

SHIFT+Function key
Microsoft Word 2007
SHFT+F1 Start context-sensitive Help or reveal formatting.

SHFT+F2 Copy text.

SHFT+F3 Change the case of letters.

SHFT+F4 Repeat a Find or Go To action.

SHFT+F5 Move to the last change.

SHFT+F6 Go to the previous pane or frame (after pressing F6).

SHFT+F7 Choose the Thesaurus command (Review tab, Proofing group).

SHFT+F8 Shrink a selection.

SHFT+F9 Switch between a field code and its result.

SHFT+F10 Display a shortcut menu.

SHFT+F11 Go to the previous field.

SHFT+F12 Choose the Save command (Microsoft Office Button ).

CTRL+Function key

Microsoft Word 2007

CTRL+F2 Choose the Print Preview command (Microsoft Office Button ).

CTRL+F3 Cut to the Spike.

CTRL+F4 Close the window.

CTRL+F6 Go to the next window.

CTRL+F9 Insert an empty field.

CTRL+F10 Maximize the document window.

CTRL+F11 Lock a field.

CTRL+F12 Choose the Open command (Microsoft Office Button ).

CTRL+SHIFT+Function key

Microsoft Word 2007

CTRL+SHFT+F3 Insert the contents of the Spike.

CTRL+SHFT+F5 Edit a bookmark.

CTRL+SHFT+F6 Go to the previous window.

Update linked information in an Office Word 2007

CTRL+SHFT+F7
source document.

CTRL+SHFT+F8, and then press

Extend a selection or block.
an arrow key

CTRL+SHFT+F9 Unlink a field.

CTRL+SHFT+F11 Unlock a field.

Choose the Print command (Microsoft Office

CTRL+SHFT+F12
Button ).

ALT+Function key

Microsoft Word 2007

ALT+F
Go to the next field.
1

ALT+F
Create a new Building Block.
3

ALT+F
Exit Office Word 2007.
4

ALT+F
Restore the program window size.
5

ALT+F Move from an open dialog box back to the document, for dialog boxes such
6 as Find and Replace that support this behavior.

ALT+F
Find the next misspelling or grammatical error.
7

ALT+F
Run a macro.
8
ALT+F
Switch between all field codes and their results.
9

ALT+F
Maximize the program window.
10

ALT+F
Display Microsoft Visual Basic code.
11

ALT+SHIFT+Function key

Microsoft Word 2007

ALT+SHFT+
Go to the previous field.
F1

ALT+SHFT+
Choose the Save command (Microsoft Office Button ).
F2

ALT+SHFT+
Display the Research task pane.
F7

ALT+SHFT+ Run GOTOBUTTON or MACROBUTTON from the field that displays the
F9 field results.

ALT+SHFT+
Display a menu or message for a smart tag.
F10

CTRL+ALT+Function key

Microsoft Word 2007

CTRL+ALT+F1 Display Microsoft System Information.

CTRL+ALT+F2 Choose the Open command (Microsoft Office Button ).