Vendor Invoice Verification-MIRO-P.O.

& GR route purchase

Before entering the Vendor Invoice, if you want to check the pending MIRO entries,
then use the T Code MB5S.
The T-Code for Invoice verification is MIRO. Type this T-Code in the command

box provided in the Standard Toolbar and press Enter. or

Navigate through the SAP Menu as follows:
Logistics -------- > Materials Management ------- > Logistics Invoice Verification
------- > Document Entry ------- > Enter Invoice and double now.

Now you will get a pop-up window wherein you have to specify the Company
Code.

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Enter your Company Code and press Enter or click on the Green Tick Mark on
the pop-up window.
Now, the Enter Incoming Invoice : Company Code ____ screen will appear.

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Now, enter the Invoice Date, Reference (Invoice No.) and the Purchase Order No. in
the fields provided.
Note: Always select Purchase Order / Scheduling Agreement as the category for
P.O. and 3 Goods / Service Items + planned delivery cost as the Performance
Assistant.
After entering the above mentioned details press Enter. Now, you can observe that
the details related to P.O. and its line item for Invoice Verification has appeared and
that line is highlighted. If there is more than one line item in the P.O. and their GR is
made then, you will see those many line items here and the GR for the same will be
displayed in that line Item. In order to see the other details in that line item, just
scroll towards right or left.

Also, we can see that a separate window containing the details of vendor like
Address of Communication, Vendor Code, Bank A/c No. etc. appears in this screen.

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Now, double click on the P.O. Number and you will be able to see the P.O. The
following screen appears after double clicking on the P.O. number.

Go to the Invoice tab in the item field.

Note that the Tax Code for the items in this P.O. is V1.
Now, click on the Taxes button to see the details.

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The taxes and duties are calculated automatically as per the P.O. terms and
conditions. The Net Amount and the Total Tax is displayed in the fields.
Again go back by clicking on the Green Horizontal Arrow button in the
Standard Toolbar or press F3.
Now go to the Purchase Order History tab in the item field.

Note the details about the Goods Receipt & the quantity received.
Again go back by clicking on the Green Horizontal Arrow button in the
Standard Toolbar or press F3.
Now, we will reach to Enter Incoming Invoice : Company Code ____ screen.

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Here, we can see that by default, the system displays Tax Code as V0. But, as per
the P.O. we came to know that the Tax Code is V1. So, we will change the TAX
Code now. For this click on the drop down arrow in the field of Tax Code and
select the TAX Code V1.

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After selecting the Tax code, it is now displayed in the field. Now, click on the
Check Box for Calculate Tax. The following screen appears.

Here, now we can observe that the Tax Amount and the Gross Invoice Amount has
appeared in the respective fields.

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Now, enter the gross amount displayed in the Amount field.

After entering the Amount, press Enter.

Now the following screen appears.

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Here, we can observe that the Amount in the Balance field has become zero and the
Color Code has changed to Green.

Now, click on the Simulate button in the Application Toolbar.

The following screen will be displayed.

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The credit and debt amount is tallied now and the balance is zero.
Now, Post the invoice by clicking on the Post button at the bottom of the
screen.
After posting the Invoice, the following screen appears.

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We can see that a message Document no. # created on the status bar.
Please note the entry passed in the system at the time of Goods Receipt (MIGO) is:
Expenses/Assets Account Dr.
To GR/IR Account
And the entry passed in the system at the time of Invoice (MIRO) is:
GR/IR Account Dr.
To Vendor Account

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