Documente Academic
Documente Profesional
Documente Cultură
Core Level 1
Help 13
Getting started in Excel 14
Getting familiar with the Excel 2007/2010 screen 14
Comments 34
Basic Formulae 41
Using Sum (formerly AutoSum) 41
Formulae 42
Copying Formulae with Autofill 45
Excel as a Database 49
What is a Database? 49
Freeze Panes 50
Auto Filter 55
Custom Filters 56
Subtotals 58
Analysing data 61
Making a spreadsheet look good 63
Borders and shading using the icons 63
Basic formatting 64
Conditional Formatting 65
Alignment 67
Format Painter 73
Charts 86
Sparklines (2010 only) 86
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Excel 2007/2010 - Happy Computers telephone help-line
Charts 86
Glossary 100
Index 102
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Excel 2007/2010 - Happy Computers telephone help-line
If your question goes beyond the level of the course you attended it is up to the discretion of the
Helpline person whether they answer it. We will always try to point you to another source of help if
this is the case.
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Excel 2007/2010 - Happy Computers telephone help-line
Tips
Handy tips that make your work easier.
Essential
Essential points to understand how to do the work in hand.
Technical
Non-essential points for the technically- minded.
Traps
Hints to help you with certain features that may just trip you up if you are not aware
of them!
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Excel 2007/2010 - Whats New in Office 2007/2010?
Contextual Tabs
Some Tabs are hidden by default and appear only when required e.g. commands for inserting,
selecting and editing a chart, table or picture only appear when applicable to the work you are doing.
As soon as youre done they disappear!
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Excel 2007/2010 - Whats New in Office 2007/2010?
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Excel 2007/2010 - Whats New in Office 2007/2010?
Super-Tooltips
Super-Tooltips replace screen tips and provide a more detailed description of what most buttons
do. They can display formatted text as well as images.
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Excel 2007/2010 - Whats New in Office 2007/2010?
Zoom Slider
Youll find the Zoom Slider in the bottom-right corner of the screen. It allows a user to rapidly
change the magnification of a document, spreadsheet, presentation etc within an Office application.
Mini Toolbar
Whenever you select some text, the Mini Toolbar pops-up on screen. It provides easy access to
the most commonly used formatting options. You can also find it when you right-click on a selection
of words.
Live Preview
If you want to preview a change before you actually do it, Live Preview will help. All you do is rest
your cursor over an item in the Ribbon. As soon as you move your mouse pointer away, the preview
closes.
When you paste in something you have copied this Smart Tag will
appear. Hover your mouse over it and it will give you options for the
formatting you have selected.
When clicking on the cell with the green triangle in the corner the Smart
Tag on the left appears. This is an error checking Smart Tag and will give
you options to check your formulae.
An AutoFill Smart Tag appears when you use AutoFill and will give you
various options (see page 31).
An AutoCorrect Smart Tag appears as a small blue box and turns into
the Smart Tag when you hover the mouse over it. It allows you to undo
an Autocorrection.
The Insert Options button appears when rows columns or cells are
inserted. You are then offered various formatting options.
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Excel 2007/2010 - Whats New in Office 2007/2010?
Help
You can either type what you want to find out about or browse the Excel Help and How-to.
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Excel 2007/2010 - Getting started in Excel
Uses of Excel
Formulas or calculations
Storing information (database)
Creating tables
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Excel 2007/2010 - Getting started in Excel
Excel can also be used very much like Word processing tables, i.e. for laying information out neatly
in rows and columns and making it look impressive.
Starting Excel
1. Click on the Start button
2. Select All Programs
3. Click on Microsoft Office
4. Double-click on Excel
Or
If you have a shortcut icon on the
desktop, double-click it
Exiting Excel
Click on the cross in the top right corner in Excel
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Excel 2007/2010 - Getting started in Excel
The screen
If you are familiar with previous versions of Microsoft Excel, you will notice the screen looks very
different...there are now no menus or toolbars. They have been replaced with Tabs and Groups. For
example, the Home tab contains the Clipboard group and Font group. These groups contain
commands, such as Paste, Bold and Font size. A command can be a button or icon or even a drop
down menu.
Title bar
Office button Quick Access
toolbar Ribbon
A Tab
Commands
Formula
bar Column
Groups headings
Row
headings
Zoom slider
Cells
Sheet tabs
Tabs - There are 7 tabs, each one represents a core tasks in Excel.
Groups Each tab contains a group of related items.
Commands These are buttons and can represent a box to enter information or even a menu.
Title bar Which program you are in and the name of the current workbook
Quick Access This holds some of the common features, such as Undo and Redo
toolbar
Office button This has replaced the File menu, so it contains options like Save, open, Close
and Print, as well as some more features
Ribbon Replaces Menus and Toolbars, contain tabs and commands
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Excel 2007/2010 - Getting started in Excel
Formula bar Shows you which cell you are in, and what its contents are
Cells The boxes that make up the spreadsheet. Each cell has a cell reference,
made up of its column letter and row number. E.g. A1
Sheet tabs When you first create a new workbook, it has three sheets inside it. The sheet
tabs show you which sheet you are currently on.
Sheet If you add more sheets to your workbook, these buttons allow you to move
navigation through them (See Happy Computers Guide to Excel 2000/97 Intermediate)
buttons
The screen
If you are familiar with previous versions of Microsoft Excel, you will notice the screen looks very
different...there are now no menus or toolbars. They have been replaced with Tabs and Groups. For
example, the Home tab contains the Clipboard group and Font group. These groups contain
commands, such as Paste, Bold and Font size. A command can be a button or icon or even a drop
down menu.
A Tab Commands
Row headings
Cells
Sheet tabs
Zoom slider
Tabs - There are 8 tabs, each one represents a core tasks in Excel.
Groups Each tab contains a group of related items.
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Excel 2007/2010 - Getting started in Excel
Commands These are buttons and can represent a box to enter information or even a menu.
Title bar Which program you are in and the name of the current workbook
Quick Access toolbar This holds some of the common features, such as Undo and
Redo
File tab This has replaced the File menu, so it contains options like Save,
open, Close and Print, as well as some more features
Ribbon Replaces Menus and Toolbars, contain tabs and commands
Formula bar Shows you which cell you are in, and what its contents are
Cells The boxes that make up the spreadsheet. Each cell has a cell
reference, made up of its column letter and row number. E.g. A1
Sheet tabs When you first create a new workbook, it has three sheets inside
it. The sheet tabs show you which sheet you are currently on.
Sheet navigation buttons If you add more sheets to your workbook, these buttons allow you
to move through them (See Happy Computers Guide to Excel
Intermediate)
I-bar:
When you are adding or
Click into the Formula bar, or double-click
deleting text from a cell.
inside a cell.
Cross-Arrow:
Position your mouse between two column When you are re-sizing a row or
letters, or between two row numbers. column (see page 29).
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Excel 2007/2010 - Getting started in Excel
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Excel 2007/2010 - Getting started in Excel
Up one cell
Down one cell
Left a cell
Right a cell
Ctrl Goes to the furthest right of the current spreadsheet
Ctrl Goes to the furthest left of the current spreadsheet
Home Go to column A
Ctrl+Home Goes to cell A1
Ctrl+End Moves to the bottom right cell of the area you have typed
Page up Moves active cell up one screen
Page down Moves active cell down one screen
Entering text
1. Click on the cell
2. Type the text
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Excel 2007/2010 - Getting started in Excel
3. Press enter
Entering numbers
1. Click on the cell
2. Type the number
3. Press enter
Entering dates
1. Click on the cell
2. Type the date For example, 26/01/2012
3. Press enter
Entering percentages
1. Click on the cell
2. Type the number followed by the % button on the keyboard
3. Press enter
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Excel 2007/2010 - Getting started in Excel
1. Click on the cell required The formula bar will show the contents of
the cell
2. Click on the entry line of the
formula bar
Click here to
Click here to undo redo up to 100
your last action undos
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Excel 2007/2010 - Getting started in Excel
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Excel 2007/2010 - Getting started in Excel
To select, your mouse must look like the big white plus sign
Selecting columns
Click on the Column letter you require
Or
Click and drag over the column letters to select several columns
Selecting rows
Click on the Row number you require
Or
Click and drag over the row number to select several rows
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Excel 2007/2010 - Getting started in Excel
To drag and drop ensure your mouse looks like a cross arrow
When you hover the mouse over the border of the cell whose contents you wish to
move your Mouse should look like this cross arrow
Moving a selection
1. Select the cells you wish to move
2. Position your mouse at the border of the selection so that it changes to a cross arrow
(see the diagrams above)
3. Click and drag the selection to its new location
(You will see a fuzzy grey border showing you where you are going)
Copying a selection
1. Select the cells you wish to copy
2. Hold down Ctrl on the keyboard
3. Position the mouse at the border of the selection so that it changes to a cross arrow
(see the diagrams above)
4. Click and drag the selection to its new location
(You will see a fuzzy grey line and a + sign showing you where you are going )
5. Let go of the Ctrl key and the mouse
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Excel 2007/2010 - Getting started in Excel
Or
Press CTRL-V
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Excel 2007/2010 - Getting started in Excel
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Excel 2007/2010 - Rows & Columns
Inserting a row
1. Right-click on the row below you require the new one
2. Click on Insert
Or
1. Select the row below where you require the new one
2. Ctrl +
Inserting a column
1. Right-click on the column to the right of where you require the new one
2. Click on Insert
Or
1. Select the column to the right of where you require the new one
2. Ctrl +
1. Select six rows below where you require the new rows
2. Right-click within the selected cells
3. Click on Insert
Or
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Excel 2007/2010 - Rows & Columns
1. Select six new rows below where you require the new rows
2. Ctrl +
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Excel 2007/2010 - Rows & Columns
Or
1. Place your mouse below the row number you wish to re-size
2. Double-click
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Excel 2007/2010 - Autofill
Autofill
What Is AutoFill?
AutoFill is a great timesaving feature that allows you to copy text, numbers or Formulae in a
spreadsheet.
Using AutoFill
Make sure your mouse look like a small black plus sign
Before you click and drag, make sure that your mouse looks correct, or you might
get some unexpected results!
3. Select the option you require from the smart tag options
Special lists
Certain text such as months, days or dates work well with AutoFill. Have a look at the examples
below, which were all created using AutoFill.
In the above examples, all you need to do is type the first in the sequence, then autofill down or
across.
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Excel 2007/2010 - Autofill
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Excel 2007/2010 - Autofill
3. Click Popular
4. Under the Top options for working with Excel, click Edit Custom Lists button
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Excel 2007/2010 - Comments
Comments
Comments
When more than one person uses the same workbook, some users may wish to affix notes to some
of the data to notify other users of things they have done and why.
A cell with a comment is marked by a red triangle in the top right hand corner and you can access
the comment by hovering the mouse over the triangle.
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Excel 2007/2010 - Comments
4. Click OK
Editing Comments
Reviewing Comments
The reader can review all comments that have been attached.
Hiding comments
There are times when you may not want the comments or their indicators to be visible in the
workbook.
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Excel 2007/2010 - Comments
Printing comments
This can be seen -
at the End of the Sheet
Displayed on the Sheet
5. Select At End of the Sheet to have your comments printed at the end of
the sheet
Or
6. Select As Displayed on Sheet to have your comments print where they
are shown
7. Click Print
Deleting a comment
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Excel 2007/2010 - Saving your workbook
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Excel 2007/2010 - Saving your workbook
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Excel 2007/2010 - Saving your workbook
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Excel 2007/2010 - Saving your workbook
or
New New from existing This option allows you to create a new spreadsheet
based on an existing spreadsheet.
or
New Sample templates (2010 This option allows you to create a new spreadsheet
only) based on a sample spreadsheet.
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Excel 2007/2010 - Basic Formulae
Basic Formulae
Using Sum (formerly AutoSum)
Sum is a quick and easy way of adding up lists of figures in Excel.
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Excel 2007/2010 - Basic Formulae
Formulae
What is a formula?
Formula is the term used for a calculation in your spreadsheet. The diagrams below show an
example formula that has been created.
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Excel 2007/2010 - Basic Formulae
E.g. Here is the formula from the example above, which found us the surplus (or money left over).
Creating a formula
1. Click on the cell where you require
the answer
2. Type the = sign
3. Click on the first cell involved in your Flashing lines will appear around
calculation the cell
The cell reference will be inserted
into the formula
4. Type the maths symbol you are
using (see below)
5. Click on the next cell involved in Flashing lines will appear around
your calculation the cell
The cell reference will be inserted
into the formula
6. Repeat steps 4 & 5 (if you need to
add more to your formula)
7. Press Enter
Once the formula is confirmed the answer will appear in the cell and the formula will appear on the
Formula bar.
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Excel 2007/2010 - Basic Formulae
Mathematical symbols
Precedence of calculation
Calculations are not simply done from left to right. Below is the order in which all calculations are
performed.
Priority Symbol Explanation
Anything in brackets is done before anything outside
1 ()
the brackets is ever considered.
Raises a number in order of magnitude: raises it to the
2 ^
power of something else, e.g. 32
Multiply and divide are on the same level. Whichever is
3 */
the furthest left in the formula is done first.
Plus and minus are on the same level. Whichever is
4 +-
furthest left in the formula is therefore done first.
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Excel 2007/2010 - Copying Formulae with Autofill
The formula will not stay the same, but will adjust to make sense. See the diagram over the
page:
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Excel 2007/2010 - What are Absolute Cell References?
The quickest way to work out everyone elses increase is to copy Shing Chens formula. However, if
the formula is copied using AutoFill as it is, the row numbers will be incremented, including the cell
reference for the 10% increase, and well end up with some funny answers.....
Here, AutoFill has caused the row numbers to be adjusted. But the formula we need requires Cell
B1 to remain constant even when AutoFill is used.
Excel must absolutely always look at this cell. In other words, we need to make it an absolute cell
reference.
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Excel 2007/2010 - What are Absolute Cell References?
E.g. F4
(Dollar signs will appear around the cell reference)
4. Press Enter
Or
Click on the green tick on the Formula bar
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Excel 2007/2010 - Spreadsheet Design Principles
If the number should change, your formula will not update to give the correct answer
You will have to change every formula that uses the number, rather than just changing the
contents of one cell
It will be difficult to find all the Formulae that relate to this number
Other people using your spreadsheet may not know what the number refers to
If you come back to the spreadsheet a long time after you created it, you may not know what the
number refers to
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Excel 2007/2010 - Excel as a Database
Excel as a Database
What is a Database?
A database is a collection of information, with the information arranged in a structured way.
Examples of paper based database systems include:
A card index
A filing system
A telephone directory
All of these systems are structured in a particular way. A telephone directory is arranged in
alphabetical order of surname. In addition the individual entries in a telephone directory are also
ordered. The surname is always first, then the first name or initials, then the address and telephone
number.
We can keep all of this information in an Excel spreadsheet or workbook, and we are then able to
sort and arrange the information with the click of a button.
Other advantages of keeping lists or databases in Excel are the ways in which information can be
filtered and analysed.
Databases in Excel
Databases in Excel are usually laid out as shown below. Note: there should be no completely
empty rows or columns in the database.
In the above example records are held in the rows of the spreadsheet.
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Excel 2007/2010 - Excel as a Database
Freeze Panes
Often databases in Excel have headings at the top and/or down the side. This makes it a little bit
frustrating when you scroll across or down and can no longer see what you are talking about.
Freeze Panes solves this problem by sticking columns and rows down on the screen where you can
always see them.
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Excel 2007/2010 - Excel as a Database
3. Click on this icon in Rows to repeat at top to make the dialog box smaller
4. Select the top row
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Excel 2007/2010 - Excel as a Database
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Excel 2007/2010 - Excel as a Database
Sorting by Rows
You may have built your list and organised it so that the Headings are in the first column instead of
across the top row as a Header row. In this case you may want to sort your data by rows.
1. Click on the Home tab
2. Click on the Sort & Filter button
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Excel 2007/2010 - Excel as a Database
Custom Sorts
There are occasions when sorting in Ascending or Descending order is not actually what you
require. You may need to sort into Month or Days of the Week order.
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Excel 2007/2010 - Excel as a Database
Auto Filter
Filtering
A filter is used to select a subset of your list. This means that you can filter your list so that you can
see only the rows that meet your specific criteria.
Switching on AutoFilter
1. Click on the Home tab
2. Select Filter
3. Click on the arrow by the heading to see what you can filter
out
4. Untick Select All
5. Now tick the criteria you want to see
6. Click OK
For example, in our table we only want to see the employees who work in the Technology
department.
Before filtering:
After filtering:
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Excel 2007/2010 - Excel as a Database
Custom Filters
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Excel 2007/2010 - Excel as a Database
9. Click OK
Wild cards * ?
You can use the ? and the * when you are not sure or if you want to find a group of
things in your list with certain criteria.
Use the ? to replace a single character in the same position. If the value you enter
is T?m you might get Tim or Tom.
Use the * to replace a group of characters in the same position so if you enter
New* you might get New Jersey or New York.
5. Type a letter
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Excel 2007/2010 - Excel as a Database
For example, W
6. Click OK
Subtotals
When you are using databases that include long lists of figures that you wish to create totals from,
the Subtotal function is very useful. As well as creating a total of an entire list of figures (i.e. the
=SUM function) it also creates a series of Subtotals based on a criteria that you define. It is also
possible to then collapse and expand these Subtotals to see more or less detail which can be
invaluable when you are working with very large amounts of data.
Creating Subtotals
1. Click in a cell you wish to group the data by, for example,
Department
2. Click on the Data tab
3. Click on the relevant sort button
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Excel 2007/2010 - Excel as a Database
7. Click OK
Outline
buttons
appear.
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Excel 2007/2010 - Excel as a Database
Click on the outline number icons at the top left of theClick on these
worksheet number
to show icons
more or to
less detail:
show different levels.
Level 1
Level 2
Level 3
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Excel 2007/2010 - Excel as a Database
4. Click OK
Analysing data
Analysing data
In previous versions of Excel you could create lists in your worksheet to group and analyse related
data.
After specifying a range the following will happen:
Every column in the list will have AutoFilter enabled by default in the header row that allows
you to quickly filter or sort your data.
A dark blue border will appear around your list to distinguish it from any surrounding data.
A total row can be added to your list. When you click on a cell within the total row, you can
pick from a drop-down of other functions e.g. Average
In Office 2007 / 2010, you can still do all of the above, but you have to change the style of your
data. All this means is applying one of the table styles to the data.
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Excel 2007/2010 - Excel as a Database
The table
Auto filter is
enabled on any
column included in
the list.
Table style
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Excel 2007/2010 - Making a spreadsheet look good
Adding borders
1. Select the cells you wish to add a border to
2. Click on the border button on the on the Home tab within the Font group
Adding shading
1. Select the cell(s) you wish to format
Clearing shading
1. Select the cell(s) you wish to remove the shading
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Excel 2007/2010 - Making a spreadsheet look good
Basic formatting
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Conditional Formatting
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Excel 2007/2010 - Making a spreadsheet look good
3. Select either from Entire Sheet (to remove all conditional formatting), or from Selected
Cells
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Excel 2007/2010 - Making a spreadsheet look good
Alignment
Alignment signifies whereabouts your text/numbers will line up in a cell.
Bottom align
Right align
Left align
Centre align
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Excel 2007/2010 - Making a spreadsheet look good
6. Click OK
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Excel 2007/2010 - Making a spreadsheet look good
5. Choose the date type you require from the list on the right
6. Click OK
3. Click on the Border tab or the Fill To change the colour of the cell, use the
tab Fill tab and choose a suitable colour
1. Click on the
border icon you
require
2.Click on the
line style you
require
3.Click here to
change the
colour
4. Click OK
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Excel 2007/2010 - Making a spreadsheet look good
Format Painter
Format painter allows you to quickly copy formatting from one cell to another.
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Excel 2007/2010 - Making a spreadsheet look good
Or
Use the scroll-bar on the right hand side of the screen
Header margin
Footer margin
2. Position your mouse over a dotted line so that it changes to a cross arrow
3. Click and drag to increase or decrease the margin
Header margin
Footer margin
2. Choose Print
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2007 2010
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Excel 2007/2010 - Making a spreadsheet look good
Within the Workbook views group, click on the Page layout icon
3. When you have made your changes, click on the Normal view icon
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Excel 2007/2010 - Making a spreadsheet look good
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Excel 2007/2010 - Making a spreadsheet look good
If your name is not the one listed in the headers and footers
Click on the Office button, Click on Excel options, In Personalise your copy of
Microsoft Office, type your name (or whatever you want to appear instead of your
name)
Your name will only appear in spreadsheets which have been created after you
have done this.
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Excel 2007/2010 - Making a spreadsheet look good
3. Click on one of the icons from the For example, we will add the Page
Header & Footer Elements number to the left header
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Excel 2007/2010 - Printing
Printing
Printing the entire spreadsheet using the keyboard
1. Click Ctrl + P
2. Press Enter
If your spreadsheet
consists of many
sheets, it is a good
idea to choose Collate
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Excel 2007/2010 - Printing
Decide which
page(s) you want
to print or specify
the range
If your
spreadsheet
consists of many
Print Preview of sheets, it is a
your spreadsheet good idea to
choose Collate
3. Once you have picked your options, click Print
4. Choose Set Print Area A dashed line appears around the are
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Excel 2007/2010 - Printing
3. Click OK
4. To move a page break, click and drag the
blue line
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Excel 2007/2010 - Charts
Charts
Sparklines (2010 only)
Creating a Sparkline
A Sparkline is a new feature of Excel 2010. It allows you to see trends for the data you have
selected. It appears is a mini chart created in a single cell. The Sparkline can be a line or column
chart.
1. Select the cells you wish to create a Sparkline for
5. Click OK
Charts
Figures
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Excel 2007/2010 - Charts
Now when you create a chart using F11, the default chart type will appear.
4. Chart appears
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Excel 2007/2010 - Charts
4. Click on which option you want Chart title text box appears
5. Start typing As you type you will notice the text appears in the
Formula bar
6. Press Enter Text appears as the title
For example, the chart could look like this if you wanted to view the figures.
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Excel 2007/2010 - Charts
Title Gridlines
Chart area
Data label
Plot area
Legend
Horizontal
Vertical (Category)
(Value) Axis Axis
Series
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Excel 2007/2010 - Charts
Adding a Trendline
1. Click on the chart to select it
2. Click on the Trendline icon
3. Select a Trendline
4. Decide which series the Trendline is going to be based on
5. Click OK
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Excel 2007/2010 - Charts
4. Select a chart
5. Click OK
4. Select a style
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Excel 2007/2010 - Charts
2. Change the font using the Font box on the Home tab
In this example, our new data we need to add to the chart is the Happy ITQ row.
1. Select the chart
2. Click on the Design tab
3. Within the Data group, click on the Select Select Data Source dialog box
Data icon appears
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Excel 2007/2010 - Charts
5. Select the cell with the Series name In this example, select the cell
with the text happy ITQ
6. Click into the box for Series values
7. Delete the text
8. Select the cells with the values In this example, select the cells
with the Quarter 1- Quarter 4
figures
9. Click OK
10. Click OK The chart will be updated with the
new data
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4. Click Close
Area chart
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Excel 2007/2010 - Charts
Surface
Bar chart
Radar Chart
Column chart
Bubble chart
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Excel 2007/2010 - Charts
Line chart
Scatter graph
Pie chart
Doughnut chart
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Excel 2007/2010 - Appendix
Appendix
Common keyboard shortcuts in Excel
CTRL + N Create a new workbook
CTRL + O Open an existing workbook
CTRL + S Save a workbook
CTRL + P Print worksheet
CTRL + W Close workbook
CTRL + X Cut
CTRL + C Copy
CTRL + V Paste
F1 Help
F7 Check spelling
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Excel 2007/2010 - Appendix
#DIV/0! Attempt made to divide by zero check the cells being used in the
formula have numbers in them
#N/A! Part of your formula is using a cell that does not have information in it,
or the information is not yet available
#NAME? There is some text in the formula that does not mean anything to Excel.
You may have a range name included in the formula that Excel does not
recognise
#NULL! Two areas do not intersect. You may have forgotten to include a comma
between two ranges of cells.
#NUM! You have used text instead of numbers whilst performing a function, or
the formulas result is to big or too small to be shown by Excel
#REF! One of the cells being used in the formula does not exist. It may have
been deleted after you created the formula
#VALUE! A cell containing text has been used in the formula
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Excel 2007/2010 - Glossary
Glossary
Absolute Cell References
If you want to copy a formula to another cell, but you want to prevent Excel from adjusting the cell
references, make the cell references absolute. Absolute cell references are indicated by a dollar
sign ($).
Active Cell
The cell border of the active cell is darker than the other cells, and indicates the cell you are
currently working on
AutoFill
This feature is useful when you need to enter a series of numbers, dates or formulas
AutoFormat
This will automatically format your table, for example adding heavy lines to form a box around the
date
AutoSum
This feature allows you to select the cell range containing the values that you wish to add together.
It then adds those figures up.
Cell
This is the basic building block of the Excel worksheet. A cell if formed by the intersection of the row
and column gridlines. Each cell is identified by the letter of the column and the number of the row.
E.g. B7
Cell Range
A group of cells that are next to each other. To select a range of cells see page Error! Bookmark
not defined..
Cell References
These are the co-ordinates of the cell in the worksheet, e.g. B7
Chart Sheet
This is a sheet in a workbook containing a chart. The chart sheet is updated when the worksheet
data is changed.
Fill Handles
This is a solid black square in the right hand corner of the active cell border. Using your mouse, grab
the black square and drag it across to AutoFill your cells.
Formulas
Formulas are the basis of Excel. Formulas will do all the calculations that will normally be done by a
calculator. You can use formulas to do simple calculations such as additions, subtractions,
multiplication, and division as well as statistical, financial and scientific calculations.
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Formula Bar
This is the bar at the top of the Excel screen. It is used to enter and edit formulas and values. It also
displays the formulas in a particular cell.
Gridlines
These are the lines that you see in your spreadsheet. You can choose to print them using the tools
menu, then the options dialog box.
Label
This is the text that usually appears next to the figures in a spreadsheet, and identifies what the
figures mean.
Legends
A legend (also known as a key) is used in charts and graphs. Excel actually creates legends from
the labels on the worksheet. The legends can be customised with borders, patterns and different
fonts.
Paste Function
This allows you to enter commonly used calculations quickly, such as finding the average, maximum
or minimum of a group of numbers.
Sheets
It is possible to insert, delete, rename, move and copy sheets in Excel. The sheet can be a
worksheet, chart sheet, module sheet or dialogue sheet. A worksheet is the most often used.
Worksheet
This is also called a spreadsheet. The worksheet is the primary document used in Excel. A
worksheet is made up of cells in columns and rows and is always part of a workbook.
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Excel 2007/2010 - Index
Index
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Excel 2007/2010 - Index
Mouse REF!, 99
keeps changing shape, 18 Replacing
Moving Contents of a cell, 21
using drag and drop, 25 Rows
N/A!, 99 deleting, 29
NAME?, 99 inserting, 28
New Scaling, 79
columns, 28 Selecting
row, 28 areas not next to each other, 24
workbook, 40 with the keyboard, 25
NULL!, 99 Selection
NUM!, 99 Charts, 90
Number formats, 69 Size
Office 2007, 9 Of Charts, 89
Contextual Tabs, 9 Scaling up or down, 79
Dialog Box Launchers, 11 text, 64
Live Preview, 12 Smart Tags, 12
Mini Toolbar, 12 Sorting, 52
Office Button, 10 by rows, 53
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