INFORMATION TECHNOLOGY

SCHOOL BASED ASSESSMENT 2013-2014

TITLE: SOCIAL AWARENESS AND CHARITY

In todayssociety it is important to build an awareness for persons in our

community whose lives are impacted on by social, physical and
emotional/mental challenges.

You are part of a fund raising group, choose one of the following seven (7)
societies, charities or non-profit organisations. Below are a list of the
charitys contact information to assist you in acquiring data for your SBA
project.

1. Trinidad and Tobago Cancer Society

Postal Address: 62 Rosalino Street, Woodbrook, Trinidad, WI
Address: 157 Western Main Road, ST JAMES
CONTACT: George Lynch, Manager.
Phone Number: 622-6827 (Office), 622-8497 (Fax)
Website Address: www.ttcancersociety.org

2. Autistic Society of Trinidad and Tobago

Postal Address: #5,Ragoo Road, D'Abadie, Trinidad, West Indies
Website Address: www.autismtt.org
www.ttspecialkids.com
Email Address: autismtt@excite.com
autismtt@gmail.com
Phone Number: 1-868-646-5506

3. Lupus Society of Trinidad and Tobago

Postal Address: Port Of Spain General Hospital,Charlotte St, Port of
Spain, Trinidad, West Indies.
Phone Number: (868) 623-1731

4. DRETCHI Diagnostic Research Educational and Therapeutic Centre for

the Hearing Impaired
(Trinidad and Tobago Association for the Hearing Impaired)
Postal Address: 13C Wrightson Road, Port of Spain, Trinidad, West
Indies
Website: http://theinterpretersfriend.org/indj/dcoew/t&t.html (not an
official website)
Phone Number: 623-0612 (Office) / 624-2303/624-2006/624-2303

5. Lady Hochoy Home (Arima) - Memisa Centre

Postal Address: Memisa Centre, Heights of Guanapo, Arima, Trinidad,
West Indies
Phone Number: 667-2314
Website Address: www.ladyhochoy.com

6. Senior Citizen Home (in the community of Sangre Grande)

Postal Address: Graham Trace, Ojoe Road, Sangre Grande.

7. Orphanage (in the community of Sangre Grande or your community)

E.g.
Bridge of Hope
Phone Number: 668-3712/ 691-3274
Websites: http://www.caribbeanbelle.com/good-living/bridge-of-
hope.php

You are a member of a group who raise awareness and funds for one of the
above organisations. This is done by designing a display which will bring
awareness to the respective organization and what the organization does by

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producing fliers, brochures, newsletters, posters, banners etc. Your group is
required to have a group name and create a letterhead for their group.
Funds are raised through the sale of cakes, sweets, barbeque, curry-que and
other such food products as well as other awareness products such as
ribbons, gel bracelets, pins etc. Each organisation accepts donations of non-
perishable foods and goods which are either used for further fund raising or
for the organization themselves.

Spreadsheet
The financial records of the fund raising are maintained using a spreadsheet
application. The items for sale are listed, the cost price and sale price,
quantity in stock, and quantity sold.

Expenditure is also recorded and is based on items purchased out of the

funds given to each group. Monetary donations as well as merchandise
donated are also recorded.

You are required to:

1. (a) Design a worksheet(s) which accepts income raised via sale of
merchandise for your charitable organization.

Your worksheet must record all items sold(10 15 items), quantity

in stock, quantity sold, cost price, retail price, profit made on the
sale of the items.
In an appropriate row, count the number of items on sale for your
organization; calculate the total cost of items on sale and the total
profit made.
In an appropriate part of the spreadsheet determine the highest
percentage profit from the items on sale.
In an appropriate part of the spreadsheet determine the lowest
percentage profit from the items on sale.
In an appropriate part of the spreadsheet determine if the total
quantity of each item sold is more that 50% of the item in stock
then record the item as being popular else the item is not
popular.

(b) In an appropriate part of the spreadsheet include a section that accepts

income raised via donations. Income can be raised via the donation of
money or non-perishable goods. You will need to record the Donors
name, address, phone contact, whether they donated money or not, the
sum of funds donated or item donated and quantity of item donated and
estimated value of the item donated. You will also need to calculate the
total estimated value of items donated. (Note: Persons, who wish to
remain anonymous, are recorded as Anonymous Person 1, Anonymous
Person 2, etc.). Record at least 8-10 persons along with 5-8 Anonymous
persons. Note: A person can donate money, non-perishable goods or both.

Save your spreadsheet as Charity1.

2. Modify your spreadsheet to effect the following changes:

(a) Change the percentage sold to 75% for items that are deemed
popular.

(b) Sort the income raised via sale of merchandise in ascending order
by Items.

(c) Sort the income raised via donations in descending order by

monetary donations.

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 (d)Create a Summary table that shows the total income via sales, income
via monetary donations, and income via non-perishable goods
estimated value(contribution going to the charitable organization).

Save your spreadsheet as Charity2.

3. Perform the following modifications to your worksheet.

(a) Create a projection of the income and donations based on the income
and donations received for theJune quarter forthe next three quarters
(September, December and March) of a one year period. The total
income and donations are expected to increase by 3% each quarter.

(b) Create an appropriate chart, with appropriate data labels which

compares the income of items sold for each quarter. Give this chart a
suitable name.

(c) Create a pie chart, which shows the distribution of income raised via
sales and donations (monetary and non-perishable goods).

Save your spreadsheet as Charity3.

Database Management
You should use a suitable application to manage data on persons who have
donated to your organisation. Your database should contain 3 tables.

Table 1- Your donor personal information table - contains the personal

data on each donor, such as name, donors ID, address, age, telephone
contact. Note: Persons, who wish to remain anonymous, are recorded
as Anonymous Person 1, Anonymous Person 2, etc. They are given a
donors ID but their personal information can be omitted.
Table 2 Your donation table - must contain the names item(s)
donated, whether the donor gave money or not, estimated value of
items donated or sum of money donated along with the donors name
or ID.

Table 3 Income raised table - Import the all items sold, quantity in
stock, quantity sold, cost price, retail price, profit made on the sale of
the items from your spreadsheet. Using data from your spreadsheet,
populate your database with the appropriate data.

You should test your database by performing queries to show:

1. The name, address and phone number of all persons who donated to your
charity. Name this query Donors.
2. List all items whose quantity in stock is greater than the quantity sold.
Name this query LeastSold.
3. Calculate the total profit made from your Income raised table. Name this
query TotalProfit.
4. Insert a new Donor into your tables: 31 year old Mark Smith of #25 Walk
Road, Graham Village, Matthope donated $85.00 and he gave his contact
number as 868-289-4056. Name this query NewDonar.
5. The ID Number, name, and contact number of all persons who donated
money including anonymous donors. Name this query
MonetaryDonations.
6. The number of anonymous donors. Name this query AnonymousCount.
7. List the merchandise that made a profit of over 25% of the cost price.
Name this query LargeProfit.
8. List the names, addresses, contact numbers, whether they donated
money or merchandise of all non-anonymous donors. Name this query
Non-AnonymousDonors.

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9. Generate a report that shows the names, ID Number, Address, phone
number and total contributions for all non-anonymous donors who gave
monetary as well as merchandise contributions. The report should be
grouped by monetary contribution and sorted in descending order by
Donors Last Name. The report should calculate and show the total
amount of funds donated to the Charity. This report should be given a
suitable title utilizing two lines.

Wordprocessing

1. Design a letterhead for your fund raising group. The letterhead should
include a logo and name of your fund raising group.

2. Create aflier to advertise your donation drive for the Charitable

organization you selected. This must be done on a letter size page with
margins of 0.5 on all sides.

3. Using a suitable feature of your wordprocessing application, create a

document which can be mailed to non-anonymous persons who donated
to your charity. The document should highlight a little about the charity to
which they donated, thank them for their contribution, inform them about
future fund raising activities and awareness campaigns and invite them to
become member of the societies/charities.

4. Your letter and report should be presented on the previously letterhead.

5. Write a report to be sent your selected Charity that will accompany the
merchandise donations and funds raised for the organisation. Include the
report from the database section into your document. Also include into
the report, your awareness of the need to assist persons in the society
particularly those in your chosen charity/society/organization. Include
from your spreadsheet the chart showing the projection of fund raising
over the four (4) quarters.The final paragraph should express gratitude to
all donors for their contribution and inform the organization of your
willingness to assist their charity in the future.

6. A suitable footer for the report must be inserted, with the words center
aligned. The document should be justified. The left margin must be 1.5
and right and bottom should be 0.75.

Problem-Solving
1. Develop an algorithm or write pseudocode that accepts as input the
name of the item to be sold, the cost price, the retail price and the
quantity in stock and the quantity sold. The algorithm should determine
the total cost of the item, and the total amount made. The algorithm
should also determine the profit made on the item as well as the
percentage profit on the item. This should be done for 6 items sold. The
algorithm should keep track of the total number of different items sold as
well as the total cost of all the items and total profit made. It should also
determine which item made the highest percentage profit.

2. Using data from your database, no more than 6 items should be selected.
Using this listing, design a trace table that displays a dryrun of the
algorithm developed in 1 above.

3. Program Implementation
Using the programming language Pascal, write program code to
implement the algorithm in (1).

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