Prince2 Lesson 11 PDF

PRINCE2 Foundation
Lesson 11Introduction to PRINCE2 Processes
Based on AXELOS PRINCE2 material. Material is reproduced under licence from AXELOS Limited. All rights reserved.
PRINCE2 is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
AXELOS is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
The Swirl logo is a trade mark of AXELOS Limited, used under the permission of AXELOS Limited. All rights reserved. Copyright 2014, Simplilearn, All rights reserved.
1 Copyright 2014, Simplilearn, All rights reserved.
Objectives
After completing List the PRINCE2 processes

this lesson, you will
Describe the PRINCE2 journey
be able to:
Explain the PRINCE2 process model
Explain the structure of the process chapters
List the management products

Seven PRINCE2 Processes
PRINCE2 is a process-based approach for project management.

A process is a structured set of activities designed to accomplish a specific objective. It takes one or
more defined inputs and turns them into defined outputs.
The seven PRINCE2 processes are:
1. Starting up a Project
2. Directing a Project
3. Initiating a Project
4. Controlling a Stage
5. Managing Product Delivery
6. Managing a Stage Boundary
7. Closing a Project

PRINCE2 Journey
This image shows how each process is used throughout a projects life.
Figure 11.1. The PRINCE2 processes. Copyright AXELOS Limited 2013. Material is reproduced
under licence from AXELOS. All rights reserved.
PRINCE2 JourneyPre-project
The trigger for the project using PRINCE2 is called project mandate, which is based on market
intelligence reports, feasibility study or a request for proposal.
Starting up a Project process helps to identify whether the project is viable and worthwhile
prior to the activity to fully scope the project.
This also culminates in the production of a Project Brief and a Stage Plan for project initiation.
The Project Board reviews the Project Brief and decides whether to initiate the project and
states the level of authority to be delegated to the Project Manager for the initiation stage.

PRINCE2 JourneyInitiation Stage
After it has been decided to proceed with the project, it needs to be planned in detail.
Funding needs to be obtained and controls should be defined to ensure that the project
proceeds in accordance to the wishes of those people paying for it and those who will make use
of what it delivers.
The initiation stage culminates in the production of the Project Initiation Documentation (PID),
which is reviewed by the Project Board.

PRINCE2 JourneySubsequent Delivery Stages
The Project Board delegates day-to-day control to the Project Manager on a stage-by-stage basis.
The Project Manager informs the Project Board of progress through the regular Highlight
Reports.
In the managing product delivery process the Team Manager(s) or team members execute
assigned Work Packages and keep the Project Manager apprised of progress via Checkpoint
Reports.
Towards the end of each management stage, the Project Manager requests permission to
proceed to the next stage by reporting how the stage performed, providing an update to the
Business Case and planning the next management stage in detail.
The activities to manage each stage boundary are covered in the Managing a Stage Boundary
process.

PRINCE2 JourneyFinal Delivery Stage
As a project is a temporary undertaking, at the end of the final stage it is time to decommission the
project.
The Project Board needs to be satisfied that the recipients of the projects product are in a
position to own and use them on an on-going basis. If they are satisfied, the products can be
transitioned into operational use and the project can close.
The project should be assessed for performance against its original plan and the resources
assigned to the project need to be released.
The activities to decommission a project are covered by the Closing a Project process.

PRINCE2 Process Model
This image shows how each process is

used throughout a projects life.
Notes:
Note 1: At the end of the initiation
stage, the Initiating a Project
process is used to request Project
Board approval to initiate the
project (with the submission of the
Project Initiation Documentation)
and in parallel, the Managing a
Stage Boundary process is used to
request Project Board approval of
the Stage Plan for the second
management stage.
Note 2: The closure activities are
planned and approved as part of the
stage approval for the final stage;
therefore the Closing a Project
process takes place in the final
stage. Figure 11.2. The PRINCE2 process model. Copyright AXELOS Limited 2013. Material is
reproduced under licence from AXELOS. All rights reserved.
Structure of the Process Chapters
PRINCE2 processes comprise a set of activities.

PRINCE2 activities comprise a set of recommended actions designed to achieve a particular
result.
Figure 11.3. Relationship between processes, activities and actions. Copyright AXELOS
Limited 2013. Material is reproduced under licence from AXELOS. All rights reserved.
Management Products
Management products are information sets used by the PRINCE2 processes to enable certain roles
to take action and/or make decisions. Most of the baseline products evolve during pre-project and
initiation stage activities. The baseline products are reviewed and updated at the end of each stage.
There are three types of management products: baselines, records and reports.
Baselines
Baseline management products are those that define aspects of the project and once approved are subject to change control. Some
examples of baseline products are Business Case, Benefits Review Plan, Communication Management Strategy, Risk Management
Strategy and Plans (Project Plan, Stage Plans, Team Plans).
Records
Records are dynamic management products that maintain information regarding project progress. Some examples are Configuration
Item Records, Daily Log and Lessons Log.
Reports
Reports are management products providing a snapshot of the status of certain aspects of the project. Some examples are Checkpoint
Report, End Project Report and Exception Report.
Details of each of the management product can be found in Appendix A of PRINCE2 manual where the
! composition of these products is provided.
Key to Process Diagrams
The symbols used in this image are used for drawing Process Diagrams.
Table 11.2. Key to process diagrams. Copyright AXELOS Limited 2013. Material is reproduced
under licence from AXELOS. All rights reserved.
Quiz

QUIZ
Which process is used by both the directing and managing levels?
1
a. Project mandate
b. Starting up a Project
c. Managing a Stage Boundary
d. Managing Project Delivery Process

QUIZ
Which process is used by both the directing and managing levels?
1
a. Project mandate
b. Starting up a Project
c. Managing a Stage Boundary
d. Managing Project Delivery Process
Answer: b
Explanation: In PRINCE2 Starting up a Project is used by both the directing and managing
levels.

QUIZ
Which process is used to request Project Boards approval of the Stage Plan?
2
a. Managing a Stage Boundary

b. Managing Product Delivery
c. Closing a Project Process
d. Controlling a Stage

QUIZ
Which process is used to request Project Boards approval of the Stage Plan?
2
a. Managing a Stage Boundary

b. Managing Product Delivery
c. Closing a Project Process
Answer: a
Explanation: In PRINCE2 Managing a Stage Boundary is used to request Project Boards
approval of the Stage Plan.

QUIZ The Project Manager informs the Project Board of progress through regular _________
3 Reports.
a. Highlight
b. Checkpoint
c. Exception
d. End project

QUIZ The Project Manager informs the Project Board of progress through regular _________
3 Reports.
a. Highlight
b. Checkpoint
c. Exception
d. End project
Answer: a
Explanation: PRINCE2 Project Manager informs the Project Board through regular
Highlight Reports.

QUIZ In the Managing Product Delivery process, the Team Manager(s) keep the Project
4 Manager apprised of progress via _________ Reports.
a. Checkpoint
b. Highlight
c. Exception
d. Lessons

QUIZ In the Managing Product Delivery process, the Team Manager(s) keep the Project
4 Manager apprised of progress via _________ Reports.
a. Checkpoint
b. Highlight
c. Exception
d. Lessons
Answer: a
Explanation: In the Managing Product Delivery process, the Team Manager(s) keep the
Project Manager apprised of progress via Checkpoint Reports.

QUIZ
In PRINCE2, the trigger for the project is called as __________.
5
a. Project Mandate
b. Project Brief
c. Starting up a Project
d. initiation stage

QUIZ
In PRINCE2, the trigger for the project is called as __________.
5
a. Project Mandate
b. Project Brief
d. initiation stage
Answer: a
Explanation: In PRINCE2 Project Mandate is the trigger for the project.

QUIZ
What process is triggered by the Project Manager's request to initiate a project?
6
a. Starting up a Project
b. Initiating a Project
c. Directing a Project
d. Managing a Stage Boundary

QUIZ
What process is triggered by the Project Manager's request to initiate a project?
6
Answer: c
Explanation: Only the Project Board can authorise project initiation, and its activities are
covered in the Directing a Project process.

QUIZ What process is used to provide an interface with corporate or programme
7 management?
a. Managing Product Delivery

b. Directing a Project
c. Controlling a Stage

QUIZ What process is used to provide an interface with corporate or programme
7 management?

c. Controlling a Stage
Answer: b
Explanation: Directing a Project process ensures that corporate or programme management
has an interface to the project. It is a key role for the Project Board to engage with corporate
or programme management and to act as a communication channel.

QUIZ What process enables an organisation to understand the work that needs to be done to
8 deliver a project's products before it is approved?
a. Directing a Project

QUIZ What process enables an organisation to understand the work that needs to be done to
8 deliver a project's products before it is approved?
a. Directing a Project
Answer: b
Explanation: The Initiating a Project process establishes solid foundation for the project.

QUIZ
In what process are the projects risk management techniques and standards defined?
9
c. Initiating a Project
d. Managing Product Delivery

QUIZ
In what process are the projects risk management techniques and standards defined?
9
c. Initiating a Project
d. Managing Product Delivery
Answer: c
Explanation: The Risk Management Strategy prepared in the Initiating a Project process
identifies the risk techniques and standards to be used.

QUIZ What process ensures that plans for achieving the expected benefits are managed and
10 reviewed?

d. Starting up a Project

QUIZ What process ensures that plans for achieving the expected benefits are managed and
10 reviewed?

d. Starting up a Project
Answer: c
Explanation: The Plan for achieving the expected benefits should be created in the Initiating
a Project process, but it is an objective of the Directing a Project process to ensure that the
plan is managed and reviewed.

Summary
Here is a quick The seven PRINCE2 processes are: Starting up a Project, Directing a Project,
recap of what we Initiating a Project, Controlling a Stage, Managing Product Delivery,
have learnt in this
lesson: Managing a Stage Boundary and Closing a Project
In the PRINCE2 process model, the processes are aligned to the
management levels of corporate or programme, direction, management and
delivering
PRINCE2 processes comprise a set of activities, which may run in series or
in parallel and PRINCE2 activities comprise a set of recommended actions
designed to achieve a particular result
There are three types of management products: baselines, records and
reports

Thank You
Based on AXELOS PRINCE2 material. Material is reproduced under licence from AXELOS Limited. All rights reserved.
PRINCE2 is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
AXELOS is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
The Swirl logo is a trade mark of AXELOS Limited, used under the permission of AXELOS Limited. All rights reserved.
35 Copyright2014,
Copyright 2014, Simplilearn,
Simplilearn, All rights
All rights reserved.
reserved.

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PRINCE2 Foundation

Lesson 11Introduction to PRINCE2 Processes

After completing List the PRINCE2 processes

2 Copyright 2014, Simplilearn, All rights reserved.

PRINCE2 is a process-based approach for project management.

3 Copyright 2014, Simplilearn, All rights reserved.

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6 Copyright 2014, Simplilearn, All rights reserved.

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This image shows how each process is

PRINCE2 processes comprise a set of activities.

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a. Managing a Stage Boundary

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a. Managing a Stage Boundary

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a. Managing Product Delivery

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a. Managing Product Delivery

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a. Managing Product Delivery

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a. Managing Product Delivery

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