Documents Required for Responding To EHS BCC Comments / EHS In-house Certification

Project : Jebel Ali Recreation Club

Consultant : Al- Gurg Consultant
Contractor : Actco General Contracting
Date : 19 April 2017

MEETING ATTENDEES
S.No Name Organization/ Designation Mail Address
1 Zuhair Minez ACTCO / Project Manager zuhairqahwaji@gmail.com
2 Saqib Adnan ACTCO / Sr.MEP Engineer s.adnan@actco.ae
3 Ahmad Ghazi ACTCO / Electrical Engineer ahmad.190770@yahoo.ae
4 Aswin Madhu Susnomics/ Green Building Engineer aswin@susnomics.com
MEETING KEY NOTES
S.No. Documents Required Notes for Action ACTCO Reply
Proof (Photograph and attendance sheets) of Training to M/s. Actco are requested to provide the same, since the
1 staff on Waste Management, IAQ during construction, Construction activities are by M/s. ACTCO under the Please find in Section-1
Sustainability tool box talk supervision of M/s. Al- Gurg

HVAC (FAHU , AHU/FCU/ Chiller, Outdoor Units, chilled

water pumps)
Lighting (lux reports for internal & external lighting) ,
Associated controls (motion sensor, timer, daylight It is noted that only the office areas are under the scope of
sensor, thermostat, Outdoor Air flow monitor, Fresh air M/s. ACTCO for Air conditioning & Fresh air.
So kindly request to share the Commissioning & test
panel, etc.)
2 reports of A/c units, FAHU units, lighting systems, Please find in Section-2
Provide the below documents for all the above associated controls which are under the ACTCO scope.
mentioned systems: Also share the O&M manuals and datasheets for all civil &
a. Installation checklist MEP items.
b. Prefunctional checklist
c. Functional checklist
d. Commissioning report

ACTCO to provide the snag list on all the systems

3 Snag List & Closeout report (MEP only) installation & commissioning, after completing the Phase 2 After Phase-2 completion
(or) after all the work under ACTCO scope are completed.
S.No. Documents Required
Proof of training of operating personnel and building
4 project.
occupants
5 O&M Manual
6 As built drawings (HVAC, Civil, Electrical & Plumbing)
As built Single Line Drawing (SLD) of energy meters with
7 As discussed add an energy meter in the HVAC i.e. to
Meter schedule
External lighting simulation (as per external lighting
8 layout) report as per EHS requirements (1 lux at site
boundary & 0.1 lux at 15ft away from the boundary)
9 Handover certificate
Photographs confirming the onsite location of Handover
10 & building maintenance documents such as O&M
Manuals, As built drawings, building log book,etc.,
Proof of payment of In-House Certification Fees
11
(Certification fee receipt)
12 Confirmation of Appointment of Recycling Waste Hauler
Photograph/Extracts of the Building log book (Energy
metering & Water metering , recycling waste quantity
13
diversion) that will be followed onsite & the details of
the F&M designated staff in-charge
Notes for Action ACTCO Reply
ACTCO to provide the handover certificate & documents
which were handed over to the Client for Phase 1 of the
N/A
ACTCO to provide the GB training records on Tenant/ FM
team. (Attendance sheet)
Actco to share the O&M manuals and datasheets for the
A/c units, lighting fixtures (internal & external) , motion
Please find in Section-3
sensor, timer, energy meter, irrigation systems, sanitary
fixtures, fire suppression systems.
Please provide the As built drawings for Civil & MEP in
Please find in Section-4
AutoCAD
Please provide the Asbuilt SLD highlighting the Energy
Meter locations in AutoCAD.
Please find in Section-5
measure all the A/c load which are under Client scope.
Also provide the meter schedule separately in excel sheet.
ACTCO to provide the exterior lighting simulation report
meeting the EHS requirements for both, i.e. lux at site Please find in Section-6
boundary & lux at 15 ft. away from the boundary.
ACTCO to provide the Handover certificate & training Partially attached. Please find in
records on Tenant handover. Section-7
Al-Gurg to provide the photographs where all the
Al-Gurg
Handover documents will be located in the project
Al-Gurg to share the EHS In-house certification payment
Al-Gurg
receipt
AlGurg to co-ordinate with M/s. Nakheel to share the
information on the Recycling waste hauler to be proposed Al-Gurg
for the project.
Actco to prepare the building log book to track the
Common area HVAC/ Lighting load energy consumption Al-Gurg
based on the meter schedule.
S.No. Documents Required Notes for Action ACTCO Reply

Photographs for the following:

o Car Pooling
o Landscape
o Roof with SRI material
o Light fixtures (Internal & External)
o Sanitary fixtures (Faucets & Water Closets, shower
heads)
o Irrigation system
o Energy Meters (separate meters for lighting & HVAC) Photographs under the scope of Actco such as Landscape,
roof, sanitary fixtures, lighting fixtures are received.
o Water Meters
14 Pending from Actco are Car Pooling, Bicycle parking, No Please find Section-8
o Recycle Bins (At Floor levels & Centralised bins) smoking signages, recycle bins (5 bins to be provided i.e.
o No Smoking signages Paper, plastic, Glass, Metal & cardboard)
o FAHU with Air flow monitor
o Floor mat (At the main entrances of the building 3m
length)
o Motion sensor (lighting controls)
o CO2 Sensors (Applicable only for densely occupied
spaces)
o Bicycle Parking, if applicable
o Shower & changing rooms, if applicable

All the documents (Actco scope) requested above are agreed to be shared by M/s. Actco on or before 24th April 2017