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Engosoft

PMP
Presentation
Saad Merie,
PMP
Planning Engineer
PMP Preparation Course Engosoft Saad Merie

Introduction

The Exam

PMBOK

Why I need PMP


PMP Preparation Course Engosoft Saad Merie

Introduction

Why I need PMP


PMP Non-PMP
Holder Holder

+71400
Globally
Accredited

More Salary
(10-15%
more)

0
Nothing of
More Job that
Ofers
PMP Preparation Course Engosoft Saad Merie

Introduction

The Exam: Duration

72 Sec
200
Questio 4 Hours Per
n Questio
n
PMP Preparation Course Engosoft Saad Merie

Introduction

The Exam: Requirements

Trainin
Fees Experience
g

4500 h 7500 h
35 PDUs 555$ (bachelor (High
4 years) School)
PMP Preparation Course Engosoft Saad Merie

Introduction

The Exam: Fees

275$
150$ 405$
Re-
Register Exam
Exam
in PMI Fees
Fees
PMP Preparation Course Engosoft Saad Merie

Introduction

The Exam: Passing Score

Moderately Below
Proficient
Proficient Proficient

61
PMP Preparation Course Engosoft Saad Merie

Introduction

PMBOK

Organizations
& Framework Knowledge Areas

Organization
General Integration Scope Time Cost Quality
s

Human
Framework Communication Risk Procurement Stakeholder
Resources
PMP Preparation Course Engosoft Saad Merie
1.2
1. Introduction: General
temporary endeavor undertaken to create

Project? a unique product, service, or result.

Considered Finished in three cases:

Complete all objectives (from Owner Side).


Terminated when Can't Complete its objectives.
Terminated when there is no need for it anymore.
PMP Preparation Course Engosoft Saad Merie
1.2
1. Introduction: General
Temporary: Has Start and End Dates
Creates a unique product
Project
Progressively Elaborated

Over the Product Life Cycle


Enhancements with production
Operation
Enhancements may be small projects
PMP Preparation Course Engosoft Saad Merie
1.2
1. Introduction: General

Project

Running
Building an an
Watering assembly
Organizing
Extension
Plants on line
a large
Twice aa
Baking
Shelving a wedding
books cake
at the library
in conference
a toy
house factory
week

Operation
PMP Preparation Course Engosoft Saad Merie
1.2.
1. Introduction: General 1

Portfolio
Subportfoli
o Program
Programs Subprogram
Project
Phase 1 Phase 2
Projects
Projects
PMP Preparation Course Engosoft Saad Merie
1.4
1. Introduction: General
Progra Portfoli
Project
m o
Coordination
Manage
between
Programs and
Result of projects to
Projects
Companys obtain
together to
Strategic benefits not
achieve
Consideration available by
Companys
s managing
Strategic
projects
Objectives
individually
PMP Preparation Course Engosoft Saad Merie
1.4.
1. Introduction: General 3

Why we make a Project?

Market Social Customer Legal


Legal
Demand Needs request Requirement
Requirement

Business Environment
Environment Technological
Technological
Need al Needs
al Needs advance
advance
PMP Preparation Course Engosoft Saad Merie
1.4.
1. Introduction: General 3

Project Management Office PMO

Supportiv Controllin
Directive
e g
Act like Consultant Force Projects to follow
PMO rules Act like project
manager
Templates, best
practices, Training Rules may be
management
framework and
Projects May not follow methodologies
PMO instructions
High Control
Moderate Control
Low Control
PMP Preparation Course Engosoft Saad Merie
When a project gets started,
AProvides
When
thiscentralized
you sit
group down
makes group
to do
sure ofyour
that 1.4.
1. Introduction: General
the process
project
risk team
documents managers
the planninghasfor your
followed
and whoallare
project,
templates of
3
you go to them
theassigned
initiating to find a and
processes
to manage good
for
example your
of project.
a risk
have theprojects.
right plan thats
approvals to
Project Management Office PMO been useful start
on other projects.
working.

Supportiv Controllin
Directive
e g
PMP Preparation Course Engosoft Saad Merie
1.3
1. Introduction: General
What is Project management? 5 Process Groups
47
Planning Processes

Initiatin Closin
g g
Monitorin
g and
Executing
Controllin
g
PMP Preparation Course Engosoft Saad Merie
2.1
2.1 Organizational Influences
Organizations are systematic
Organization arrangements of entities (persons and/or
?
departments) aimed at accomplishing a
purpose, which may involve undertaking
projects.
Culture and Communication
Structure
Style s
Functional Values Distance Efect
Matrix Reward System
Technology
Projectized Policies Usage
PMP Preparation Course Engosoft Saad Merie
2.1.3
2.1 Organizational Influences
Organizations Structure Types
Functional Organization
Each Employee has
one boss (The
Functional Manager)

Employees are stafed


by department
(Production, Marketing,
Finance ..)
Each Department do its part
in the project
interdependent from other
departments

Coordination on
Functional
Managers Level
PMP Preparation Course Engosoft Saad Merie
2.1.3
2.1 Organizational Influences
Organizations Structure Types
Weak Matrix
Project Manager Organization
is assigned as
coordinator
Project
Manager has
some
Authorities
Each Department do its
part in the project in
Coordination with Other
Departments
Coordination
on Lowest
Level
PMP Preparation Course Engosoft Saad Merie
2.1.3
2.1 Organizational Influences
Organizations Structure Types
Balanced Matrix
Project Organization
Manager
work full
time
Project
Manager has
more
Authorities
Project Manager is
under Functional
Manager
Department
PMP Preparation Course Engosoft Saad Merie
2.1.3
2.1 Organizational Influences
Organizations Structure Types
Strong Matrix
Project Organization
Manager
work full
time
Project
Manager has
wide but not
full
Authorities
Project Manager
is under
Projects
Management
Department
PMP Preparation Course Engosoft Saad Merie
2.1.3
2.1 Organizational Influences
Organizations Structure Types
Projectized Organization
Project Team
work in
same place
Project
Manager has
full
Authorities
All Companys
Resources
located in the
projects
PMP Preparation Course Engosoft Saad Merie
2.1.3
2.1 Organizational Influences
Organizational Structure Efect
PMP Preparation Course Engosoft Saad Merie
2.1.4
2.1 Organizational Influences
Organizational Process Assets (OPA)

The plans, processes, policies, procedures,

OPA
and Knowledge bases specific to and used
by the performing organization.

The Project Team can follow OPA when


needed.
PMP Preparation Course Engosoft Saad Merie
2.1.4
2.1 Organizational Influences
Organizational Process Assets (OPA)

Internal Guidelines and Policies


Internal Forms and Templates
OPA
Change Procedures
Financial controls procedures
Risk control procedures
Historical information and lessons
learned
PMP Preparation Course Engosoft Saad Merie
2.1.5
2.1 Organizational Influences
Enterprise Environmental Factors (EEF)

Refer to conditions, not under the control

EEF
of the project team, that influence,
constrain, or direct the project.
PMP Preparation Course Engosoft Saad Merie
2.1.5
2.1 Organizational Influences
Enterprise Environmental Factors (EEF)

Organizational culture and structure


Government or industry standards
EEF
Existing human resources
Personnel administration
Marketplace conditions
Political climate
Project management information system
PMP Preparation Course Engosoft Saad Merie
2.2.1
2.2 Project Stakeholders

All interested entities that may afect on


Stakeholders the project in Positive or Negative way.
?
Project Team
Project Manager
The Owner
The Consultant
Competitor
PMP Preparation Course Engosoft Saad Merie
2.2.3
2.2.3 Project Success
Will be measured in terms
of completing the project
within the constraints of: Resource
Quality s and
Risk
Cost

Time

As Approved
Scope
PMP Preparation Course Engosoft Saad Merie
2.4
2.4 Project Life Cycle
A project life cycle is the series of phases
Project
that a project passes through from its
Life
Cycle initiation to its closure.

Construction Maintenance
Design Phase
Phase Phase
PMP Preparation Course Engosoft Saad Merie
2.4
2.4 Project Life Cycle

Construction Maintenance
Design Phase
Phase Phase

Initiating Initiating Initiating


Planning Planning Planning
Executing Executing Executing
Controlling Controlling Controlling
Closing Closing Closing

THE PROJECT
PMP Preparation Course Engosoft Saad Merie
2.4
2.4 Project Life Cycle
Types

Predictiv
Iterative Adaptive
e
Repetitive iterations or
Plan Driven / Waterfall phases to develop the Change Driven / Agile
product

Product Concept Submitted


Scope, Time and Cost Each iteration include
in short period and
Determined early and activities from process
enhance with next
everything is planned groups
submission

Construction Projects Design Projects Software Projects


PMP Preparation Course Engosoft Saad Merie
2.4
2.4 Project Life Cycle
PMP Preparation Course Engosoft Saad Merie
3.1
3. Project Management Processes
What is Project management?
PMP Preparation Course Engosoft Saad Merie
Project Management Process Groups T 3-
Knowledge Initiating Executin Monitoring and 1Closing
Areas Planning Process
Process g Process Controlling Process
Group
Group Group Process Group Group
4.4 Monitor and Control
4.3 Direct and
4. Project 4.1 Develop 4.6 Close
4.2 Develop Project Manage
Integration Project Project Work Project
Management Plan Project
Management Charter 4.5 Perform Integrated or Phase
Work
Change Control
5.1 Plan Scope Management
5. Project Scope 5.2 Collect Requirements 5.5 Validate Scope
Management 5.3 Define Scope 5.6 Control Scope
5.4 Create WBS
6.1 Plan Schedule Management
6.2 Define Activities
6. Project Time 6.3 Sequence Activities
6.7 Control Schedule
Management 6.4 Estimate Activity Resources
6.5 Estimate Activity Durations
6.6 Develop Schedule
PMP Preparation Course Engosoft Saad Merie
Project Management Process Groups T 3-
Monitoring 1
Knowledge Initiatin
and Closing
Areas g Planning Process Executing Process
Controlling Process
Process Group Group
Process Group
Group
Group

7.1 Plan Cost Management


7. Project Cost
7.2 Estimate Costs 7.4 Control Costs
Management
7.3 Determine Budget

8. Project Quality 8.1 Plan Quality 8.2 Perform Quality 8.3 Control
Management Management Assurance Quality

9.2 Acquire Project Team


9. Project HR 9.1 Plan Human Resource
9.3 Develop Project Team
Management Management
9.4 Manage Project Team

10. Project 10.3 Control


10.1 Plan Communications 10.2 Manage
Communication
Management Communications
Management Communications
PMP Preparation Course Engosoft Saad Merie
Project Management Process Groups T 3-
Knowledge Initiating Executing Monitoring and 1Closing
Areas Planning Process
Process Process Controlling Process
Group
Group Group Process Group Group
11.1 Plan Risk
Management
11.2 Identify Risks
11. Project Risk 11.3 Perform Qualitative
11.6 Control Risks
Management Risk Analysis
11.4 Perform Quantitative
Risk Analysis
11.5 Plan Risk Responses

12. Project
12.1 Plan Procurement 12.2 Conduct 12.3 Control 12.4 Close
Procurement
Management Procurements Procurements Procurements
Management
13. Project 13.3 Manage 13.4 Control
13.1 Identify 13.2 Plan Stakeholder
Stakeholder Stakeholder Stakeholder
Stakeholders Management
Management Engagement Engagement
PMP Preparation Course Engosoft Saad Merie
3.1
3. Project Management Processes
Project Information
Work Work Work
Performance Performance Performance
Data Information Reports

Raw Data Analyzing raw Reports about


Activity Progress data Data
Quality Measures Deliverables Dashboards
Start and End Status KPI
Dates Change Requests Graphs
Number of Status Suggestions
Defects Estimated Finish
PMP Preparation Course Engosoft Saad Merie
554
Common Terms in PMBOK
Deliverabl
Process WBS
e
Any Unique
and Verifiable
Series of
result Work
activates to
required to Breakdown
get an
be produced Structure
output(s)
to complete
the project
PMP Preparation Course Engosoft Saad Merie
554
Common Terms in PMBOK
Change
Baseline EEF
Request
Conditions, not
Approved
under the
Version of a A formal
immediate
work product proposal to
control of the
that can be modify any
team, that
changed only document,
influence,
through formal deliverable, or
constrain, or
Change baseline.
direct the
Request
project
PMP Preparation Course Engosoft Saad Merie
554
Common Terms in PMBOK
Expert
Milestone Product
Judgment
An artifact
that is
Judgment produced, is
provided quantifiable,
A significant
based upon and can be
point or event
expertise in an either an end
in a project
application item in itself
area or a
component
item
PMP Preparation Course Engosoft Saad Merie
554
Common Terms in PMBOK
Requireme
PMIS Resource
nt
A condition or
capability
Project that is Manpower
Management required to
Equipment
Information be present in
System a product, to And Materials
satisfy the
contract
PMP Preparation Course Engosoft Saad Merie
554
Common Terms in PMBOK
Work Authorization
System
Formal Document define
who is authorized to do
what, and which are the
procedures for the work to
be done
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
A project is handled by departments of an organization and expedited
by a project coordinator. Which of the following statements is most
likely to be true?

a) The performing organization is a weak matrix


b) The performing organization is doing "management by projects"
c) The performing organization is a strong matrix
d) The performing organization is Projectized.
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Which of the following is NOT a type of project management
office?

A. Directive
B. Value-driven
C. Supportive
D. Controlling
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Which of the following is NOT a characteristic of a project?

A. Temporary
B. Strategic
C. Specific result
D. Progressively elaborated
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Which of the following is NOT true about portfolio
management?

A. The portfolio manager judges the success of the portfolio by


combining data from all of its programs and projects.
B. A portfolio can contain projects and programs.
C. A portfolio is organized around a business goal.
D. A portfolio is always a group of programs.
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
A project coordinator is having trouble securing programmers
for her project. Every time she asks her boss to give a resource
to the project he says that they are too busy to help out with
her project. Which type of organization is she working in?

A. Functional
B. Weak Matrix
C. Strong Matrix
D. Projectized
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Youre a project manager working on a software engineering
project. The programmers have started building the software,
and the testers have started to create the test environment.
Which process group includes these activities?

A. Initiating
B. Planning
C. Executing
D. Closing
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Which of the following is NOT true about overlapping phases?

A. Each phase is typically done by a separate team.


B. Theres an increased risk of delays when a later phase cant start
until an earlier one ends.

C. Theres an increased risk to the project due to potential for rework.

D. Every phase must go through all five process groups.


PMP Preparation Course Engosoft Saad Merie
4
4. Project Integration
Management
includes the processes and activities to
Integration identify, define, combine, unify, and
? coordinate the various processes and
project management activities within the
Project Management Process Groups
Project Management Process Groups
Monitoring
Knowledg Initiatin
Executing and Closing
e Areas g Planning
Process Controlling Process
Process Process Group
Group Process Group
Group
Group
4.4 Monitor and
4.1 Control Project
4. Project 4.3 Direct and 4.6 Close
Develop 4.2 Develop Project Work
Integration Manage Project Project
project Management Plan 4.5 Perform
PMP Preparation Course Engosoft Saad Merie
4.1
4. Project Integration
Management
document that formally authorizes the
4.1
Project existence of a project and provides the
Charter
project manager with the authority to
apply organizational resources to project
activities.
PMP Preparation Course Engosoft Saad Merie
4.1
4. Project Integration
Management
Formally Authorize the project
Define Start and End
4.1
Project Create official record for the project
Charter
Guarantee that the project align with companys
strategic goals
It is not a contract
Approved and Changed by the sponsor
should be general so we dont change it
Scope Changes subject to what is written in Charter
Without Charter, Project Cannot begin
PMP Preparation Course Engosoft Saad Merie
4.1
4. Project Integration
Management
4.1 Develop Project Charter

Tools &
Inputs Outputs
Techniques
.1 Project statement of
work
.1 Expert judgment
.2 Business case

.3 Agreements .1 Project charter

.4 Enterprise
environmental factors .2 Facilitation techniques
.5 Organizational process
assets
PMP Preparation Course Engosoft Saad Merie
4.1
4. Project Integration
Management
4.1 Develop Project Charter
4.1.1 Develop Project Charter: Inputs
4.1.1.1 Project Statement of work

Description of the product that the project create


Part of the Tender or the Contract
Refer to:
Business need (same as following business case)
Companys Strategic Plan and where the project fit in
it.
PMP Preparation Course Engosoft Saad Merie
4.1
4. Project Integration
Management
4.1 Develop Project Charter
4.1.1 Develop Project Charter: Inputs
4.1.1.2 Business Case

Describe from business point of view if the project worth


investment.
Determine Project Boarder
Business Case define why we created the project (same
reasons mentioned before here)
PMP Preparation Course Engosoft Saad Merie
4.1
4. Project Integration
Management
4.1 Develop Project Charter
4.1.1 Develop Project Charter: Inputs
4.1.1.3 Agreements

Can be Contract, Letter of Agreement, Letter of Intent,


Email, or any other formal document
PMP Preparation Course Engosoft Saad Merie
4.1
4. Project Integration
Management
4.1 Develop Project Charter
4.1.2 Develop Project Charter: Tools and Techniques
4.1.2.1 Expert Judgment

Consultants
Stakeholders
Technical Advisors
Industry Experts
Subject Matter Experts (SME)
Project Management Office (PMO)
PMP Preparation Course Engosoft Saad Merie
4.1
4. Project Integration
Management
4.1 Develop Project Charter
4.1.2 Develop Project Charter: Tools and Techniques
4.1.2.2 Facilitation Techniques

Brainstorming
Conflict Resolution
Problem Solving
Meeting Management
PMP Preparation Course Engosoft Saad Merie
4.1
4. Project Integration
Management
4.1 Develop Project Charter
4.1.3 Develop Project Charter: Outputs
4.1.3.1 Project Charter

Project Assumptions
Project Project
Manager and
Purpose Objectives
Authority Constraints

High Level Summary


Customer High Level
Requirement Milestone
Needs Risks
s Schedule

Project
Summary Stakeholder Who Approve
Success
Budget List the Charter
Criteria
PMP Preparation Course Engosoft Saad Merie
4.2
4. Project Integration
Management
the process of defining, preparing, and
4.2 Project
Management coordinating all subsidiary plans and
Plan
integrating them into a comprehensive
project management plan. The key benefit
of this process is a central document that
defines the basis of all project work
PMP Preparation Course Engosoft Saad Merie
4.2
4. Project Integration
Management
Define how to Execute, Monitor and Close
4.2 Project Project.
Management
Plan It is Progressively Elaborated and prepared
over the project life cycle until project close.
It is controlled and approved through Perform
Integrated Change Control Process.
When it is baselined, it can be changed Only
with Change Request.
PMP Preparation Course Engosoft Saad Merie
4.2
4. Project Integration
Management
4.2 Develop Project Management Plan

Tools &
Inputs Outputs
Techniques
.1 Project charter
.1 Expert judgment
.2 Outputs from other
processes
.1 Project
.3 Enterprise management plan
environmental
factors .2 Facilitation
.4 Organizational techniques
process assets
PMP Preparation Course Engosoft Saad Merie
4.2
4. Project Integration
Management
4.2 Develop Project Management Plan
4.2.3 Develop Project Management: Outputs
4.2.3.1 Project Management Plan

All other management plans


Scope Baseline, Schedule Baseline, Cost baseline
Selected Project life cycle
Selected processes for this project
Description of the Tools and Techniques for those processes
Description how we maintain the integrity of the baselines
Open Issues and cases
PMP Preparation Course Engosoft Saad Merie
4.2
4. Project Integration
Management
PMP Preparation Course Engosoft Saad Merie
4.3
4. Project Integration
Management
the process of leading and performing the
4.3 Direct and
Manage work defined in the project management
Project Work
plan and implementing approved changes
to achieve the projects objectives.
The key benefit of this process is that it
provides overall management of the
project work.
PMP Preparation Course Engosoft Saad Merie
4.3
4. Project Integration
Management
4.3 Direct and Manage Project Work

Tools &
Inputs Outputs
Techniques
.1 Project management .1 Deliverables
plan .1 Expert judgment

.2 Work performance data


.2 Approved change
requests
.2 Project management
.3 Change requests
information system
.3 Enterprise
environmental factors .4 Project management
plan updates
.4 Organizational process .3 Meetings .5 Project documents
assets updates
PMP Preparation Course Engosoft Saad Merie
4.3
4. Project Integration
Management
4.3 Direct and Manage Project Work

Perform Project Activities


Create Deliverables
Acquire, Train and manage project team
Get and manage resources
Apply method of Statements
Create and manage communication tunnels
Issue Change Requests
Manage Risks, Procurement and stakeholders
Collect and manage lessons learned
Apply process enhancements
PMP Preparation Course Engosoft Saad Merie
4.3
4. Project Integration
Management
4.3 Direct and Manage Project Work
4.3.1 Direct and Manage Project Work: Inputs
4.3.1.2 Approved Change Requests

Outcome from 4.5 Perform Integrated Change Control


CRs which approved by CCB (Change Control Board)

Approve Implement Follow up

CR 4.5 Perform
Integrated
Change Control
Approved
4.3 Direct and
CR Manage Project
Work
Validated
4.4 Monitor and
CR Control Project
Work
PMP Preparation Course Engosoft Saad Merie
4.3
4. Project Integration
Management
4.3 Direct and Manage Project Work
4.3.2 Direct and Manage Project Work: Tools and Techniques
4.3.2.2 Project Management Information System (PMIS)

Part of EEF that Contain:


Scheduling Tool
Work Authorization System
Configuration Management System
Information Collection and Distribution System
Interface to Online Automated System
Automated Gathering and Reporting on KPIs
PMP Preparation Course Engosoft Saad Merie
4.3
4. Project Integration
Management
4.3 Direct and Manage Project Work
4.3.2 Direct and Manage Project Work: Tools and Techniques
4.3.2.3 Meetings
Three Types:
1. Information Exchange.
2. Brainstorming and Options Evaluation.
3. Decision Making.
The Best Practice is to make each type in separate meeting.
Each meeting should have specific Agenda, Purpose and Time.
Should Documented through MOM and Action Items.
MOM to be saved in PMIS as planned.
Preferably FACE to FACE meeting.
PMP Preparation Course Engosoft Saad Merie
4.3
4. Project Integration
Management
4.3 Direct and Manage Project Work
4.3.3 Direct and Manage Project Work: Outputs
4.3.3.1 Deliverables

Any Unique and Verifiable result required to be produced to


complete the project.
PMP Preparation Course Engosoft Saad Merie
4.3
4. Project Integration
Management
4.3 Direct and Manage Project Work
4.3.3 Direct and Manage Project Work: Outputs
4.3.3.2 Work Performance Data

Work Work Work


Performance Performance Performance
Data Information Reports

Raw Data Analyzing raw Reports about


Activity Progress data Data
Quality Measures Deliverables Dashboards
Start and End Status KPI
Dates Change Requests Graphs
Number of Status Suggestions
Defects Estimated Finish
PMP Preparation Course Engosoft Saad Merie
4.3
4. Project Integration
Management
4.3 Direct and Manage Project Work
4.3.3 Direct and Manage Project Work: Outputs
4.3.3.3 Change Requests

CR: A formal proposal to modify any document, Deliverable, or


baseline.
CRs are implemented in this process only.

Corrective Preventive
Defect Repair Updates
Action Action
Insure that future Modify the
Realign Project Update plans and
performance is product or part of
Performance with documents to
aligned with it as per
Project match new idea
Project requirements and
Management Plan or content
Management Plan standards
PMP Preparation Course Engosoft Saad Merie
4.3
4. Project Integration
Management
4.3 Direct and Manage Project Work
Final Project Cost
Change
Costs areWall
Honeycomb at
over
4.3.3 Direct and Manage Project Work: Outputs may exceed
Colors
Columns
budget
4.3.3.3 Change Requests Budget

Corrective Preventiv Defect


Updates
Action e Action Repair
PMP Preparation Course Engosoft Saad Merie
4.4
4. Project Integration
Management the process of tracking, reviewing, and
4.4 Monitor reporting the progress to meet the
and Control
Project Work performance objectives defined in the project
management plan.
The key benefit of this process is that it allows
stakeholders to understand the current state
of the project, the steps taken, and budget,
Schedule, and scope forecasts.
PMP Preparation Course Engosoft Saad Merie
4.4
4. Project Integration
Management
Compare Actual vs Planned Performance
4.4 Monitor Determine if Change Request is needed
and Control
Project Work Identify new Risks and follow up current ones
Monitor Product Status
Analyze project information
Prepare Cost and Schedule Estimates
Follow up Implemented Change Requests
PMP Preparation Course Engosoft Saad Merie
4.4
4. Project Integration
Management
4.4 Monitor and Control Project Work

Tools &
Inputs Outputs
Techniques
.1 Project management plan
..1 Expert judgment .1 Change requests
.2 Schedule forecasts

.3 Cost forecasts .2 Analytical techniques .2 Work performance reports

.4 Validated changes
.3 Project management .3 Project management plan
.5 Work performance information information system updates

.6 Enterprise environmental
factors
.4 Meetings .4 Project documents updates
.7 Organizational process assets
PMP Preparation Course Engosoft Saad Merie
4.4
4. Project Integration
Management
4.4 Monitor and Control Project Work
4.4.1 Monitor and Control Project Work: Inputs
4.4.1.2 Schedule Forecasts

Comes from Control Schedule Process

4.4.1.3 Cost Forecasts

Comes from Control Costs Process


PMP Preparation Course Engosoft Saad Merie
4.4
4. Project Integration
Management
4.4 Monitor and Control Project Work
4.4.1 Monitor and Control Project Work: Inputs
4.4.1.4 Validated Changes

Approve Implement Follow up

CR 4.5 Perform
Integrated
Change Control
Approved
4.3 Direct and
CR Manage Project
Work
Validated
4.4 Monitor and
CR Control Project
Work
PMP Preparation Course Engosoft Saad Merie
4.4
4. Project Integration
Management
4.4 Monitor and Control Project Work
4.4.1 Monitor and Control Project Work: Inputs
4.4.1.5 Work Performance Information

Performance
Data Performance Performance
From Information Reports
4.3
PMP Preparation Course Engosoft Saad Merie
4.4
4. Project Integration
Management
4.4 Monitor and Control Project Work
4.4.2 Monitor and Control Project Work: tools and Techniques
4.4.2.2 Analytical Techniques

Regression Grouping Casual Root Cause


Analysis Methods Analysis Analysis

Failure Mode
and Efect Fault Tree Reserve Trend
Analysis Analysis FTA Analysis Analysis
FMEA

Earned Value Variance


Management Analysis
PMP Preparation Course Engosoft Saad Merie
4.4
4. Project Integration
Management
4.4 Monitor and Control Project Work
4.4.3 Monitor and Control Project Work: Outputs
4.4.3.1 Change Requests

Comparing Performance Results with Plan may require CR

4.4.3.2 Work Performance Reports

Reports is the way to show information in useful


interface to make it easy for decision makers, or to
highlight problems.
It is part of Project Documents
Contain: Project Status, Memos, Reasons of Delay, Notes,
Recommendations, Updates.
PMP Preparation Course Engosoft Saad Merie
4.5
4. Project Integration
Management
4.5
the process of reviewing all change requests;
Perform approving changes and managing changes to
Integrated deliverables, organizational process assets, project
Change
Control documents, and the project management plan; and
communicating their disposition.
The key benefit of this process is that it allows for documented
changes within the project to be considered in an integrated fashion
while reducing project risk, which often arises from changes made
without consideration to the overall project objectives or plans.
PMP Preparation Course Engosoft Saad Merie
4.5
4. Project Integration
Management
4.5
It is Project Manager Responsibility Entirely
Perform It started from first inspection in the project till close
Integrated CRs may be requested by a stakeholder
Change
Control All CRs should be documented officially
Estimate the impact of CR on time and cost
Approval through Change Control Board (CCB)
CCB can be one person and can include the sponsor
Approved and Rejected CRs to be distributed
Approved CRs will be implemented through 4.3
PMP Preparation Course Engosoft Saad Merie
4.5
4. Project Integration
Management
4.5
Configuration Management Control Keep:
Perform 1. Deliverables Specs
Integrated 2. Processes Specs
Change
Control

Change Management Control:


1. Manage Changes on Deliverables
2. Manage Changes on Documents
3. Manage Changes on Baselines and Plans
PMP Preparation Course Engosoft Saad Merie
4.5
4. Project Integration
Management
4.5 Perform Integrated Change Control

Tools &
Inputs Outputs
Techniques
.1 Project management .1 Approved change
plan .1 Expert judgment requests
.2 Work performance
reports
.2 Change log

.3 Change requests .2 Meetings


.3 Project management
.4 Enterprise plan updates
environmental factors

.5 Organizational process .3 Change control tools .4 Project documents


assets updates
PMP Preparation Course Engosoft Saad Merie
4.5
4. Project Integration
Management
4.5 Perform Integrated Change Control
4.5.1 Perform Integrated Change Control: Inputs
4.5.1.3 Change Requests

Approve Implement Follow up

CR 4.5 Perform
Integrated
Change Control
Approved
4.3 Direct and
CR Manage Project
Work
Validated
4.4 Monitor and
CR Control Project
Work

Project Manager Main Priority is to resist unnecessary


changes
PMP Preparation Course Engosoft Saad Merie
4.5
4. Project Integration
Management
4.5 Perform Integrated Change Control
4.5.3 Perform Integrated Change Control: Outputs
4.5.3.2 Change Log

Approved and Rejected CRs to be documented in Change


Log
to be updated and distributed Regularly to entities and
stakeholders
Change Log is part of Project Documents
PMP Preparation Course Engosoft Saad Merie
4.6
4. Project Integration
Management the process of finalizing all activities across all
4.6 Close of the Project Management Process Groups to
Project or
Phase formally complete the project or phase.
The key benefit of this process is that it
provides lessons learned, the formal ending of
project work, and the release of organization
resources to pursue new endeavors.
PMP Preparation Course Engosoft Saad Merie
4.6
4. Project Integration
Management
4.6 Close Project or Phase

Tools &
Inputs Outputs
Techniques
.1 Project .1 Expert .1 Final product,
management plan judgment service, or result
transition
.2 Accepted .2 Analytical
deliverables techniques
.2 Organizational
.3 Organizational process assets
.3 Meetings updates
process assets
PMP Preparation Course Engosoft Saad Merie
4.6
4. Project Integration
Management
4.6 Close Project or Phase
4.6.1 Close Project or Phase: Inputs
4.6.1.2 Accepted Deliverables

Deliverabl Verified Validate Close


Control Accepted
e Quality
Deliverable Scope DeliverableProject /
Phase
PMP Preparation Course Engosoft Saad Merie
4.6
4. Project Integration
Management
4.6 Close Project or Phase
4.6.3 Close Project or Phase: Outputs
4.6.3.2 Organizational Process Assets Updates

OPA to be update:
Project file in Companys Archive
Lessons learned

If the owner has no more money to pay for the project


Then We have to close it
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
A team member approaches you with a change that could cut
your schedule down by a month. What is the first thing you
should do?
A. Write up a change request and see if you can get it approved.
B. Make the change; its going to save time and nobody will want the
project to take longer than it should.
C. Figure out the impact on the scope of the work and the cost before
you write up the change request.
D. Tell the team member that youve already communicated the
deadline for the project, so you cant make any changes now.
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Brandi is a project manager on a software project. About
halfway through development, her team found that they had
not estimated enough time for some of the technical work they
needed to do. She requested that the new work be added to
the scope statement and that the time to do the work be
added to the schedule. The change control board approved her
change. Whats her next step?

A. Update the scope and schedule baselines to reflect the approved


change.
B. Start doing the work.
C. Gather performance metrics on the teams work so far.
D. Perform Quality Assurance.
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
You have just delivered a product to your client for acceptance
when you get a call that some features they were expecting
are missing. Whats the first thing you should do?

A. Get your team together and reprimand them for building a product
that doesnt meet user expectations.
B. Tell the client that the product passed all of your internal quality
inspections and scope verification processes, so it must be fine.
C. Tell the team to start building the missing features into the product
right away.
D. Call a meeting with the client to understand exactly what is
unacceptable in the product and try to figure out what went wrong
along the way.
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Which of the following BEST describes the main purpose of the
project charter?

A. It authorizes the project manager to work on the project.


B. It identifies the sponsor and describes his or her role on the project.
C. It contains a list of all activities to be performed.
D. It describes the initial scope of the work.
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Which of the following is NOT a characteristic of the Project
Management plan?
A. Collection of subsidiary plans
B. Formal, written communication
C. A bar chart that shows the order of tasks and their resource
assignments
D. Must be approved by project sponsor
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
You are a project manager for a software project. Your team buys a
component for a web page, but they run into defects when they use it.
Those defects slow your progress down considerably. Fixing the bugs in
the component will double your development schedule, and building
your own component will take even longer. You work with your team to
evaluate the cost and impact of all of your options and recommend
hiring developers at the company that built the component to help you
address problems in it. That will cost more, but it will reduce your delay
by a month. What is your next step?
A. Fix the component.
B. Write up the change request and take it to the change control board.
C. Start Plan Procurements so you can get the contract ready for the
vendor.
D. Change the scope baseline to include your recommendation.
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
The terms of union contracts are considered ______________ in
your project plan.
A. Assumptions
B. Constraints
C. Requirements
D. Collective bargaining agreements
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
includes the processes required to ensure
Scope that the project includes all the work
Management required, and only the work required, to
complete the project successfully.

Project Management Process Groups


Monitoring
Knowledg Initiatin
Executing and Closing
e Areas g Planning
Process Controlling Process
Process Process Group
Group Process Group
Group
Group
5.1 Plan Scope
Management
5. Project 5.5 Validate Scope
5.2 Collect
Scope
Requirements
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
Product
Project Scope
Scope
Specs and Properties of It is the work required
the required Product to get the product

Final Product Should be Final Result should be


Compared with Product compared with Project
Requirements (5.2) Management Plan
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management

Controlled
Scope Change (Gold Plating)
Uncontrolled
(Scope Creep)
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.1 Plan Scope Management

Tools &
Inputs Outputs
Techniques
.1 Project
management plan .1 Scope
.1 Expert judgment
management plan
.2 Project charter

.3 Enterprise
environmental
factors .2 Requirements
.2 Meetings
.4 Organizational management plan
process assets
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.1 Plan Scope Management
5.1.3 Plan Scope Management: Outputs
5.1.3.1 Scope Management Plan

A plan to define how the Scope will be defined, Managed,


Controlled and Checked.

5.1.3.2 Requirements Management Plan

A plan to define how the requirements will be analyzed,


documented and managed.
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management

The Process of collect, document and


5.2 Collect
Requirement manage stakeholders requirements to
s
achieve project objectives.

Project Success Depend on how much


stakeholder involve in collect and
document requirements process
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.2 Collect Requirements

Tools &
Inputs Outputs
Techniques
.1 Interviews
.1 Scope management plan
.2 Focus groups
.3 Facilitated workshops .1 Requirements documentation
.2 Requirements management plan .4 Group creativity techniques
.5 Group decision-making techniques
.3 Stakeholder management plan .6 Questionnaires and surveys
.7 Observations

.4 Project charter .8 Prototypes


.9 Benchmarking .2 Requirements traceability matrix

.10 Context diagrams


.5 Stakeholder register
.11 Document analysis
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.2 Collect Requirements

Business Stakeholder Solution


Requirement Requirement Requirement
s s s

Transition
Requirement Project Quality
s Requirement Requirement
s s
(Training)
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.2 Collect Requirements
5.2.2 Collect Requirements: Tools and Techniques
5.2.2.2 Focus Groups

Arranged meetings between the prequalified stakeholders


and subject matter experts to get their ideas about the
required product.
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.2 Collect Requirements
5.2.2 Collect Requirements: Tools and Techniques
5.2.2.3 Facilitated Workshops

Workshop between The Key Stakeholders


It increases trust between Stakeholders
One example is Joint Application Design (JAD) in software field
Other example is Quality Function Development QFD in industries
QFD Start with collecting customer need which known as Voice of
Customer VOC.
The requirements get arranged and prioritized.
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.2 Collect Requirements
5.2.2 Collect Requirements: Tools and Techniques
5.2.2.4 Group Creativity Techniques

Brainstorming
Nominal Group Technique: same as brainstorming but with vote
Idea/Mind Mapping: put all the ideas in one map
Affinity Diagram: put similar ideas in groups
Multi criteria Decision Analysis: add several criteria to ideas
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.2 Collect Requirements
5.2.2 Collect Requirements: Tools and Techniques
5.2.2.5 Group Decision Making Techniques

Unanimity (All)
Majority (More than 50%)
Plurality (Most of, Less than 50%)
Dictatorship

5.2.2.6 Questionnaires and Surveys

When trying to get requirements from wild audience, or several


places.
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.2 Collect Requirements
5.2.2 Collect Requirements: Tools and Techniques
5.2.2.7 Observations

Known as Job Shadowing


Check how experts do the work
Used when it is hard to get the requirements

5.2.2.8 Prototypes

To get early feedback on requirements and Model of the product.


Type of Risk Avoidance
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.2 Collect Requirements
5.2.2 Collect Requirements: Tools and Techniques
5.2.2.9 Benchmarking

Compare current practice with Best Practice

5.2.2.10 Context Diagrams

Chart that show the whole process

5.2.2.11 Document Analysis

We can get requirements by analyzing some documents like


business plans, market conditions, agreements, request for
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.2 Collect Requirements
5.2.3 Collect Requirements: Outputs
5.2.3.1 Requirements Documentation

Requirements Have to be:


1. Unambiguous (measurable and testable)
2. Traceable
3. Complete
4. Consistent
5. Acceptable to key stakeholders
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.2 Collect Requirements
5.2.3 Collect Requirements: Outputs
5.2.3.2 Requirements Traceability Matrix

It link Requirements with Deliverables, and Reduce Gold plating


The benefit of it is to insure that each requirement add business
value
It is the basis of Requirement Management
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management

the process of developing a detailed


5.3 Define description of the project and product.
Scope

Not all requirements will be in the scope


of works, here we define which
requirements should be included.
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.3 Define Scope

Tools &
Inputs Outputs
Techniques
.1 Scope
.1 Expert judgment
management plan .1 Project scope
statement
.2 Project charter .2 Product analysis

.3 Requirements .3 Alternatives
documentation generation
.2 Project
.4 Organizational .4 Facilitated documents updates
process assets workshops
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.3 Define Scope
5.3.2 Define Scope: Tools and Techniques
5.3.2.2 Product Analysis

It is used when the project is created to make a product only


To get the product, there are several ways, analyzing the product
help to define them

5.3.2.3 Alternatives Generation

Analyze all possible methods to accomplish the project


PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.3 Define Scope
5.3.3 Define Scope: Outputs
5.3.3.1 Project Scope Statement

It is progressively elaborated, and contains:


Product Scope Description
Acceptance Criteria
Deliverables list
Project Exclusion (what is excluded)
Constraints
Assumptions (Assumed in Charter, Detailed in Define Scope)
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management

the process of subdividing project


5.4 Create deliverables and project work into
WBS
smaller, more manageable
components.

The project decomposed into work packages, each one


represent the lowest level that work can be managed,
estimate, and controlled.
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.4 Create WBS

Tools &
Inputs Outputs
Techniques
.1 Scope management plan

.1 Decomposition .1 Scope baseline


.2 Project scope statement

.3 Requirements
documentation

.4 Enterprise
environmental factors .2 Project documents
.2 Expert judgment
updates
.5 Organizational process
assets
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.4 Create WBS
5.4.2 Create WBS: Tools and Techniques
5.4.2.1 Decomposition

Subdividing Scope intro smaller components


It is progressively elaborated, and this known as Rolling
Wave Planning
Level of decomposition depend on the project complexity
Decomposition can be by Stage or Deliverable
Extra Decomposition make work hard to follow up
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.4 Create WBS
5.4.3 Create WBS: Outputs
5.4.3.1 Scope Baseline

Scope Scope
WBS
Dictionary WBS Statemen
t Baseline
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.4 Create WBS
5.4.3 Create WBS: Outputs
5.4.3.1 Scope Baseline

WBS Dictionary includes details about each WBS like:


WBS Accounts Code
Work Description
Constraints and Assumptions
Entity in charge
Internal Activities
Cost, time, resources estimates
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management

the process of formalizing acceptance


5.5
Validate of the completed project deliverables.
Scope
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.5 Validate Scope

Tools &
Inputs Outputs
Techniques
.1 Project management
plan .1 Accepted deliverables

.2 Requirements .1 Inspection
documentation
.2 Change requests
.3 Requirements
traceability matrix
.3 Work performance
information
.4 Verified deliverables .2 Group decision-making
techniques
.4 Project documents
.5 Work performance data updates
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.5 Validate Scope
5.5.3 Validate Scope: Outputs
5.5.3.1 Accepted Deliverables

Deliverabl Verified Validate Close


Control Accepted
e Quality
Deliverable Scope DeliverableProject /
Phase
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management

the process of monitoring the status of


5.6 Control the project and product scope and
Scope
managing changes to the scope
baseline.

Scope Creep: the additional work added to scope


without consideration for time or cost or resources.
PMP Preparation Course Engosoft Saad Merie
5
5. Project Scope Management
5.6 Control Scope

Tools &
Inputs Outputs
Techniques
.1 Project management .1 Work performance
plan information

.2 Requirements
.2 Change requests
documentation

.3 Requirements .3 Project management


.1 Variance analysis
traceability matrix plan updates

.4 Project documents
.4 Work performance data
updates

.5 Organizational process .5 Organizational process


assets assets updates
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Which of the following best describes decomposition?

A. Waiting for a task to expire so that it can break down into smaller
tasks
B. Taking a deliverable and breaking it down into the smaller work
Packages so that it can be organized and planned
C. Categorizing work packages
D. Dividing work packages into deliverables that can be planned for
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Tom is the project manager of an accounting project. He has
just finished defining the scope for the project and is creating
the WBS. He goes to his organizational process asset library
and finds a WBS from a past project to use as a jumping-off
point. Which of the following describes the asset that Tom is
using?
A. Decomposition
B. Delphi technique
C. Brainstorming
D. Templates
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Which of the following is the correct order of the Monitoring
and Controlling processes for Scope Management?

A. First Validate Scope, then Control Scope.


B. First Control Scope, then Validate Scope.
C. Both happen simultaneously.
D. There is not enough information to decide.
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
You are managing a software project. During a walkthrough of
newly implemented functionality, your team shows you a new
feature that they have added to help make the workflow in the
product easier for your client. The client didnt ask for the
feature, but it does look like it will make the product easier to
use. The team developed it on their own time because they
wanted to make the client happy. You know this change would
never have made it through change control. What is this an
example of?

A. Gold plating
B. Scope creep
C. Alternatives analysis
D. Schedule variance
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
You are developing the project scope statement for a new
project. Which of the following is NOT part of creating a
project scope statement?

A. Validate Scope
B. Using the project charter
C. Alternatives identification
D. Obtaining plan approval
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
The scope baseline consists of:

A. The Scope Management plan, the project scope statement, and the
WBS
B. The Scope Management plan, requirements documents, and the
WBS
C. The Scope Management plan, the WBS, and the WBS dictionary
D. The project scope statement, the WBS, and the WBS dictionary
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
You are the project manager on a construction project. As
youre planning out the work your team will do, you divide up
all of the work into work packages and create a WBS that
shows how they fit into categories. For each one of the work
packages, you write down details such as initial estimates and
information about what account it should be billed against.
Where do you store all of that information?

A. Scope Management plan


B. WBS
C. WBS dictionary
D. Project scope statement
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
includes the processes required to
Time
Management manage the timely completion of the
project.

Project Management Process Groups


Monitoring
Knowledg Initiati Executin
and Closing
e Areas ng Planning Process g
Controlling Process
Process Group Process
Process Group
Group Group
Group
6.1 Plan Schedule Management
6.2 Define Activities
6. Project Time 6.3 Sequence Activities 6.7 Control
Management 6.4 Estimate Activity Resources Schedule
6.5 Estimate Activity Durations
6.6 Develop Schedule
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.1 Plan Schedule Management

Tools &
Inputs Outputs
Techniques
.1 Project
management plan .1 Expert judgment

.2 Project charter
.2 Analytical .1 Schedule
.3 Enterprise techniques management plan
environmental
factors
.4 Organizational .3 Meetings
process assets
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.1 Plan Schedule Management
6.1.3 Plan Schedule Management: Outputs
6.1.3.1 Schedule Management Plan

Methodology and tool of developing project schedule


Accuracy level of estimating
Units (days, months?) and Calendars
Updating Schedule procedures
Control Thresholds
Performance measurement rules (like EVM)
Reports samples
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.2 Define Activities

Tools &
Inputs Outputs
Techniques
.1 Schedule
management plan .1 Decomposition .1 Activity list

.2 Scope baseline
.2 Rolling wave
.2 Activity attributes
.3 Enterprise planning
environmental
factors
.4 Organizational .3 Expert judgment .3 Milestone list
process assets
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.2 Define Activities
6.2.2 Define Activities: Tools and Techniques
6.2.2.2 Rolling Wave Planning

Iterative planning technique in which the work to be


accomplished in the near term is planned in detail, while
the work in the future is planned at a higher level.

It is a form of progressive elaboration.


PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.2 Define Activities
6.2.3 Define Activities: Outputs
6.2.3.2 Activity Attributes

Other attributes to be added to activity list like:


Activity ID
WBS ID
Activity Start and End Dates
Successor and Predecessor
Resources requirements
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.3 Sequence Activities

Tools &
Inputs Outputs
Techniques
.1 Schedule management plan
.1 Precedence diagramming
method (PDM) .1 Project schedule network
.2 Activity list
diagrams
.3 Activity attributes

.4 Milestone list .2 Dependency determination

.5 Project scope statement

.6 Enterprise environmental .2 Project documents updates


factors
.3 Leads and lags
.7 Organizational process assets
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.3 Sequence Activities
6.3.2 Sequence Activities: Tools and Techniques
6.3.2.1 Precedence Diagramming Method (PDM)

One way to show it is AON (Activity on Node)


The Activity on node, and the relationship on Arrow
It has 4 types of relationships:
FS,FF,SS,SF

A B
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.3 Sequence Activities
6.3.2 Sequence Activities: Tools and Techniques
6.3.2.2 Dependency Determination

Mandatory Discretionary External Internal


Dependencies Dependencies Dependencies Dependencies

Hard Logic
Soft Logic
Contractually or legally
required

Inherent in the nature Out of Project team Under project team


Best Practice
of work control control

Has Physical limits

Documented
It is not Constraints
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.3 Sequence Activities
6.3.2 Sequence Activities: Tools and Techniques
6.3.2.3 Leads and Lags
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.3 Sequence Activities
6.3.3 Sequence Activities: Outputs
6.3.3.1 Project Schedule Network Diagrams

Workflow shows logical relationships between activities,


and explanation for strange ones.
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.4 Estimate Activity Resources

Tools &
Inputs Outputs
Techniques
.1 Schedule management plan
.1 Expert judgment
.1 Activity resource requirements
.2 Activity list

.3 Activity attributes .2 Alternative analysis

.4 Resource calendars
.3 Published estimating data .2 Resource breakdown structure
.5 Risk register

.6 Activity cost estimates .4 Bottom-up estimating


.7 Enterprise environmental
factors .3 Project documents updates
.5 Project management software
.8 Organizational process assets
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.4 Estimate Activity Resources
6.4.2 Estimate Activity Resources: Tools and Techniques
6.4.2.2 Alternative Analysis

Manual vs Automatic
Buy vs Build vs Rent
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.4 Estimate Activity Resources
6.4.3 Estimate Activity Resources: Outputs
6.4.3.1 Activity Resource Requirements

Quantity and Type


Assumptions and Basis of Estimate
Availability
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.5 Estimate Activity Durations

Tools &
Inputs Outputs
Techniques
.1 Schedule management plan
.1 Expert judgment
.2 Activity list
.3 Activity attributes .2 Analogous estimating .1 Activity duration estimates

.4 Activity resource requirements


.3 Parametric estimating
.5 Resource calendars
.6 Project scope statement
.4 Three-point estimating
.7 Risk register
.8 Resource breakdown structure .5 Group decision-making
techniques .2 Project documents updates
.9 Enterprise environmental
factors
.6 Reserve analysis
.10 Organizational process assets
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.5 Estimate Activity Durations
6.5.2 Estimate Activity Duration: Tools and Techniques
6.5.2.2 Analogous Estimating

Use date from old project for same activity


Activity should be same quantity
Used when we dont have a lot of information
Pros: Low cost and Time
Cons: Lack of Accuracy
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.5 Estimate Activity Durations
6.5.2 Estimate Activity Duration: Tools and Techniques
6.5.2.3 Parametric Estimating

Depends on unit estimate


Like square meter cost in construction
More Accuracy
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.5 Estimate Activity Durations
6.5.2 Estimate Activity Duration: Tools and Techniques
6.5.2.4 Three-Point Estimating


Depend on Pert Technique:
tO: Optimistic tP: Pessimistic tM: Most
Likely
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.5 Estimate Activity Durations
6.5.2 Estimate Activity Duration: Tools and Techniques
6.5.2.5 Group Decision-Making Techniques

Brainstorming , Delphi Technique , Nominal group


Used to enhance estimates
People who participate in estimates tend to keep their
words.
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.5 Estimate Activity Durations
6.5.2 Estimate Activity Duration: Tools and Techniques
6.5.2.6 Reserve Analysis

Contingency Management
Reserves Reserves
Known-unknowns
Unknown-Unknowns
Accepted Identified Risks which have response
Strategies
Unseen work inside scope
Can be % or fixed number

Calculated by Monte-Carlo Simulation


Not part of Schedule Baseline

Visited while executing

Part of Overall Project Duration Requirements


Documented
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 The process of analyzing activity sequences,
Develop
Schedule durations, resource requirements, and
schedule constraints to create the project
schedule model.
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule

Tools &
Inputs Outputs
Techniques
.1 Schedule management plan .1 Schedule network analysis .1 Schedule baseline
.2 Activity list
.3 Activity attributes .2 Critical path method
.2 Project schedule
.4 Project schedule network diagrams
.3 Critical chain method
.5 Activity resource requirements
.6 Resource calendars .3 Schedule data
.4 Resource optimization techniques
.7 Activity duration estimates
.8 Project scope statement .5 Modeling techniques .4 Project calendars
.9 Risk register
.6 Leads and lags
.10 Project staf assignments
.5 Project management plan updates
.11 Resource breakdown structure .7 Schedule compression
.12 Enterprise environmental factors
.8 Scheduling tool .6 Project documents updates
.13 Organizational process assets
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule
6.6.2 Develop Schedule: Tools and Techniques
6.6.2.2 Critical Path Method (CPM)

Float
A

Time
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule
6.6.2 Develop Schedule: Tools and Techniques
6.6.2.2 Critical Path Method (CPM)
Free
A
Float
Total
B Float

Time
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule
6.6.2 Develop Schedule: Tools and Techniques
6.6.2.2 Critical Path Method (CPM)

Critical path is the longest path represent minimum project duration


Calculate ES,LS,EF,LF for all activities using forward pass and backward
pass
It doesnt consider Resources Limitation
It is used to Calculate float for each path in the Scheduling model
Total float: amount of time the activity can be late without making project
late
Free float: amount of time the activity can be late without making next ES
late
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule
6.6.2 Develop Schedule: Tools and Techniques
6.6.2.3 Critical Chain Method

Bufer
Path 1

CP

Path 2
Bufer
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule
6.6.2 Develop Schedule: Tools and Techniques
6.6.2.3 Critical Chain Method

We add Bufer for each path to consider Resources Limitation and


Uncertainty
It developed from CPM
It consider resource levelling and optimization
Critical Chain is Critical Path constrained by resources
Instead of Float Management, we have Bufer Management
We add Feeding Bufer on non-critical paths
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule
6.6.2 Develop Schedule: Tools and Techniques
6.6.2.4 Resource Optimization Techniques

Resource
Resource Levelling
Smoothing
Adjust Actives Start and Finish to get Adjust Activities Start and Finish in Free
balanced resource requirements / Total Float

Used when we have same Resources


Put fixed limit for resources
for same period

Done on Critical Path Not on Critical path

It may extend the project No project extension


PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule
6.6.2 Develop Schedule: Tools and Techniques
6.6.2.5 Modelling Techniques

What-if Scenario Analysis


Study each scenario and its impact on the project
What would happen in Scenario X?
It help with contingency plans
Simulation
Check project duration with diferent estimates (like three point estimates)
Most famous one is Monte Carlo Simulation
We choose several input values randomly and check possible project
duration
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule
6.6.2 Develop Schedule: Tools and Techniques
6.6.2.5 Modelling Techniques
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule
6.6.2 Develop Schedule: Tools and Techniques
6.6.2.7 Schedule Compression

Crashing Fast Tracking


Add Resources Make Activities Overlapping

Add Overtime Modify Leads and Lags

Applied on Critical Path May cause re-work

May increase Risk and Cost May increase Risk


PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule
6.6.3 Develop Schedule: Outputs
6.6.3.1 Schedule Baseline

It is the Approved version of Schedule Model, and used as basis of comparison

6.6.3.2 Project Schedule

In the beginning of project it is same as schedule baseline, then it get updates


Bar Chart or Gantt Chart
Milestone Chart
AON
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.6 Develop Schedule
6.6.3 Develop Schedule: Outputs
6.6.3.3 Schedule Data

Resources Histogram
Alternative Schedules in Best case or Worst Case
Contingency Reserves
Cash-Flow (later)
Procurement Schedule
Submittals Schedule
Assumptions and Constraints
Attributes
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.7 Control Schedule

Tools &
Inputs Outputs
Techniques
.1 Project management plan .1 Performance reviews .1 Work performance information

.2 Project management software


.2 Project schedule .2 Schedule forecasts

.3 Resource optimization techniques


.3 Work performance data .3 Change requests
.4 Modeling techniques
.4 Project calendars .4 Project management plan updates
.5 Leads and lags

.5 Schedule data .5 Project documents updates


.6 Schedule compression

.6 Organizational process assets


.6 Organizational process assets .7 Scheduling tool updates
PMP Preparation Course Engosoft Saad Merie
6
6. Project Time Management
6.7 Control Schedule
6.7.2 Control Schedule: Tools and Techniques
6.7.2.1 Performance Reviews

To compare and measure time performance like:


Trend Analysis
Critical Path Method Float Management
Critical Chain Method Bufer Management
Earned Value Management
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
the process that establishes the policies,
Cost
Management procedures, and documentation for planning,
managing, expending, and controlling project costs.

Project Management Process Groups


Monitoring
Knowledg Initiati
Executing and Closing
e Areas ng Planning Process
Process Controlling Process
Process Group
Group Process Group
Group
Group
7.1 Plan Cost Management
7. Project Cost
7.2 Estimate Costs 7.4 Control Costs
Management
7.3 Determine Budget
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.1 Plan Cost Management

Tools &
Inputs Outputs
Techniques
.1 Project
management plan .1 Expert judgment

.2 Project charter
.2 Analytical .1 Cost
.3 Enterprise techniques management plan
environmental
factors
.4 Organizational .3 Meetings
process assets
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.1 Plan Cost Management
7.1.2 Plan Cost Management: Tools and Techniques
7.1.2.2 Analytical Techniques

Used to calculate funding and revenue for the project

payback period
return on investment
internal rate of return
discounted cash flow
net present value
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.1 Plan Cost Management
7.1.3 Plan Cost Management: Outputs
7.1.3.1 Cost Management Plan

Units and currency


Level of Precision (0.00)
Level of Accuracy (10%)
Organizational procedures links
Control Thresholds
Performance measurements rules (like EVM)
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.2 Estimate Costs

Rough Order of Magnitude ROM -25% to +75%


Definitive Estimate: -5% to +10%

Can Cut Costs


Fixed
Mobilization
Set-up Costs Variable
Material Costs
Direct
Salaries Indirect
Materials Taxes
Zakat
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.2 Estimate Costs

Tools &
Inputs Outputs
Techniques
.1 Cost management plan .1 Expert judgment

.2 Analogous estimating .1 Activity cost estimates


.2 Human resource management
plan .3 Parametric estimating

.3 Scope baseline .4 Bottom-up estimating

.5 Three-point estimating
.4 Project schedule .2 Basis of estimates
.6 Reserve analysis
.5 Risk register .7 Cost of quality

.8 Project management software


.6 Enterprise environmental factors
.9 Vendor bid analysis .3 Project documents updates
.7 Organizational process assets .10 Group decision-making
techniques
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.2 Estimate Costs
7.2.2 Estimate Costs: Tools and Techniques
7.2.2.2 Analogous Estimating

Use date from old project for same activity


Activity should be same quantity
Used when we dont have a lot of information
Pros: Low cost and Time
Cons: Lack of Accuracy
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.2 Estimate Costs
7.2.2 Estimate Costs: Tools and Techniques
7.2.2.3 Parametric Estimating

Depends on unit estimate


Like square meter cost in construction
More Accuracy
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.2 Estimate Costs
7.2.2 Estimate Costs: Tools and Techniques
7.2.2.5 Three-Point Estimating


Depend on Pert Technique:
cO: Optimistic cP: Pessimistic cM: Most
Likely
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.2 Estimate Costs
7.2.2 Estimate Costs: Tools and Techniques
7.2.2.6 Reserve Analysis

Contingency Management
Reserves Reserves
Known-unknowns Unknown-Unknowns

Accepted Identified Risks which have response


Strategies Unseen work inside scope

Can be % or fixed number


Not part of Cost Baseline
Included in Cost Baseline

Part of Overall Project Cost Requirements


Visited while executing

Documented When used it moves to Cost baseline through CR


PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.2 Estimate Costs
7.2.2 Estimate Costs: Tools and Techniques
7.2.2.7 Cost of Quality (COQ)

Cutting of this
costs may
increase Risks
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.2 Estimate Costs
7.2.2 Estimate Costs: Tools and Techniques
7.2.2.9 Vendor Bid Analysis

By ofer the job or part of it to vendors

7.2.2.10 Group Decision-Making Techniques

Brainstorming
Nominal Group Techniques
Delphi Technique
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.2 Estimate Costs
7.2.3 Estimate Costs: Outputs
7.2.3.1 Activity Cost Estimates

Direct and Indirect Costs


Inflation influence
Contingency Reserves

7.2.3.2 Basis of Estimates

How estimate done


Assumptions and Constraints
Level of Accuracy
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.3 Determine Budget

Tools &
Inputs Outputs
Techniques
.1 Cost management plan
.1 Cost aggregation
.2 Scope baseline .1 Cost baseline

.3 Activity cost estimates .2 Reserve analysis


.4 Basis of estimates
.2 Project funding
.5 Project schedule .3 Expert judgment
requirements
.6 Resource calendars

.7 Risk register .4 Historical relationships

.8 Agreements .3 Project documents updates


.9 Organizational process .5 Funding limit reconciliation
assets
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.3 Determine Budget
7.3.2 Determine Budget: Tools and Techniques
7.3.2.4 Historical Relationships

Parametric Estimates
Analogous Estimates

7.3.2.5 Funding Limit Reconciliation

Reconcile Funding limits


Funding may efect budget on time
Funding may require re-scheduling
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.3 Determine Budget
7.3.3 Determine budget: Outputs
7.3.3.1 Cost Baseline

It is the Approved version of (Time Phased Project Budget)


Used as basis of comparison

Project Budget

Cost Baseline
Management
Reserves
Contingency
Work Package Cost Estimate
Reserves Activity Contingency
Activity Cost Estimate
Reserves
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.3 Determine Budget
7.3.3 Determine budget: Outputs
7.3.3.2 Project Funding Requirements
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Check influences on Cost Baseline
Control Manage Changes when happened
Costs
Monitor expenses and compare it to funds
Control cost performance and variance
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs

Tools &
Inputs Outputs
Techniques
.1 Earned value management .1 Work performance information
.1 Project management plan

.2 Forecasting .2 Cost forecasts

.2 Project funding requirements .3 To-complete performance index


.3 Change requests
(TCPI)

.4 Project management plan


.4 Performance reviews
.3 Work performance data updates

.5 Project management software .5 Project documents updates

.4 Organizational process assets .6 Organizational process assets


.6 Reserve analysis
updates
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.1 Earned Value Management

Term Definition Term Definition

EV Earned Value SV Schedule Variance

AC Actual Cost CV Cost Variance

PV Planned Value Schedule Performance


SPI
Index
BAC = Budget Budget At Completion
CPI Cost Performance Index
EAC Estimate At Completion
Budget of Remaining
ETC Estimate to Complete BAC EV
Work

VAC Variance at completion Remaining Funds BAC - AC


PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.1 Earned Value Management

EV
SPI = SV = EV PV
PV
EV
CPI CV = EV AC
AC
=
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.1 Earned Value Management

SPI
Over Budget Under Budget
Ahead of Schedule Ahead of Schedule

0 1
CPI
Over Budget Under Budget
Behind Schedule Behind Schedule

0
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.1 Earned Value Management

+
SV
Over Budget Under Budget
Ahead of Schedule Ahead of Schedule

- 0 +
CV
Over Budget Under Budget
Behind Schedule Behind Schedule

-
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.1 Earned Value Management

Activity: Cutting the Grass


Budget Cost: 1000 SAR
Duration: 10 Days

After 5 Days:
We spent 600 SAR 40
We Finished 40% of the Field
%
What is SPI,CPI,CV,SV for this activity?
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.1 Earned Value Management

Actual Cost = 600 SAR


Planned Value= 5 Days x 100 SAR= 500
SAR Cost=
Earned Value= 40% x 1000 SAR= 400
600
SAR
SPI = EV / PV = 400 / 500 = 0.8
CPI = EV / AC = 400 / 600 = 0.67
40
SV = EV PV = 400 500 = -100 %
Value=
CV = EV AC = 400 600 = -200 400
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.1 Earned Value Management

Over Budget

Behind Schedule
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.1 Earned Value Management
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.2 Forecasting
1st Scenario: Continue as Planned
Budget of Remaining Works =
BAC - EV EAC

ETC = (BAC EV) (/CPI=1) SPI


,
PI =1 BAC
C
EAC = ETC + AC =1

0.67
=
CPI

VAC = BAC - EAC


PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.2 Forecasting
2nd Scenario: Consider Prev. CPI
Budget of Remaining Works =
EAC
BAC - EV

ETC = (BAC EV) / CPI SPI =


,
0.67 BAC
=
EAC = ETC + AC CPI
1

0.67
=
CPI

VAC = BAC - EAC


PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.2 Forecasting
3rd Scenario: Consider Prev. CPI and SPI
Budget of Remaining Works =
EAC
BAC - EV

ETC = (BAC EV) / CPI x SPI


SPI=
, BAC
EAC = ETC + AC 0 .67
=
CPI
0.8

0. 67
=
CPI
VAC = BAC - EAC
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.2 Forecasting

CPI and SPI =


CPI = 1 CPI = Current
Current

)
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.2 Forecasting

ETC = BAC EV = 600


EAC = ETC + AC = 1200
VAC = BAC EAC = -200
1 AC = 600
EV = 400
ETC = (BAC EV) / 0.67 = 900
BAC = 1000
EAC = ETC + AC = 1500
VAC = BAC EAC = -500
2 40
SPI = 0.8
ETC = (BAC EV) / 0.67*0.8 = 1125 % CPI = 0.67
EAC = ETC + AC = 1725
VAC = BAC EAC = -725
3
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.3 To-Complete Performance Index (TCPI)

EAC = BAC
EAC
ETC = BAC AC BAC

TCPI
=
CPI

= 0.67
CPI

VAC = 0
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.3 To-Complete Performance Index (TCPI)

TCPI: The required CPI to finish the project on the original budget
It is the most index to tell us what is the performance of the project
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.3 To-Complete Performance Index (TCPI)

EAC = BAC = 1000

ETC = EAC - AC = 400


VAC = BAC EAC = 0
TCPI AC = 600
EV = 400
BAC = 1000
40
SPI = 0.8
% CPI = 0.67
PMP Preparation Course Engosoft Saad Merie
7
7. Project Cost Management
7.4 Control Costs
7.4.2 Control Costs: Tools and Techniques
7.4.2.4 Performance Reviews

Variance Analysis
SV
CV
VAC
The Accepted Variance get decrease with project progress
Trend Analysis
Earned Value Management
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
You are the project manager for a railroad construction
project. Your sponsor has asked you for a forecast for the cost
of project completion. The project has a total budget of
$80,000 and CPI of .95. The project has spent $25,000 of its
budget so far. How much more money do you plan to spend on
the project?
A. $59,210
B. $80,000
C. $84,210
D. $109,210
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
You are managing a project with a total budget of $450,000.
According to the schedule, your team should have completed
45% of the work by now. But at the latest status meeting, the
team reported that only 40% of the work has actually been
completed. The team has spent $165,000 so far on the project.
How would you BEST describe this project?
A. The project is ahead of schedule and within its budget.
B. The project is behind schedule and within its budget.
C. The project is ahead of schedule and over its budget.
D. The project is behind schedule and over its budget.
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
You are managing a construction project that is currently
being initiated. You met with the sponsors, and have started to
work on identifying stakeholders. Youve documented several
key stakeholders and identified their needs. Before you can
finish initiating the project, your company guidelines require
that you make a rough order of magnitude estimate of both
time and cost, so that the sponsor can allocate the final
budget.
Whats the range of a rough order of magnitude (ROM)
estimate?

A. 10% to +10%
B. 25% to +75%
C. 50% to +100%
D. 100% to +200%
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
You are managing a construction project to install new door
frames in an office building. You planned on spending $12,500
on the project, but your costs are higher than expected, and
now youre afraid that your project is spending too much
money. What number tells you the difference between the
amount of money you planned on spending and what youve
actually spent so far on the project?
A. AC
B. SV
C. CV
PMP Preparation Course Engosoft Saad Merie
Q
Exam Questions
Youre managing a construction project to install several
hundred air conditioner panels in a new office building. You
have completed 350 panels out of a total of 900 planned
panels, but according to your schedule you should have
completed 400 of them. Your companys contract states that
youll be paid a fixed price of $75 per panel. Youve spent
$45,000 so far on the project. Which of the following BEST
describes your situation?

A. The CPI is .813, which means your project is currently over your
budget.
B. The CV is $4,350, which means your project is currently over your
budget.
C. The TCPI is 1.833, which is the minumum CPI you need to stay
within budget.