Haven Freitas

February 24, 2017

Job Advertisement

Job: Event Planning Intern

Job Description:

(1) Event Support

a. Staff events on event days, handle guest and vendor needs and questions, assist with setup and
break down
b. Facilitate necessary concierge services for VIP guests
c. Handle mailings of invitations, sponsorship packages, auction solicitations, press releases, etc.
d. Research and identify various vendors appropriate for specific events
e. Maintain up-to-date event documents including site schedule forms and action plans
f. Procure and organize supplies for events

(2) Business Growth

a. Collaborate on new business strategies and campaigns
b. Complete client and competitor research
c. Assist with creating proposals and contracting new clients

(3) Office Management

a. Support general office operations
b. Monitor and maintain the inventory of office supplies
c. Occasional data entry/ database management
 Organizational Profile

I am interested in applying for a position currently open at AEC Partners located in

Philadelphia. AEC Partners is a full service event management firm that specializes in planning
and executing large-scale events. AEC was created through the merging of two event planning
agencies; A.muse Events and Eventchic. AEC is known as a premiere event planning agency in
Philadelphia for their work with corporate meetings, nonprofit fundraisers, social events, and
celebrations.

AEC was founded by Sue Jacquette and Kathryn Roberson, two women who both have
over a decade in event planning experience. Kathryn Roberson founded Eventchic and ran it for
over three years before merging her company to form AEC with Sue Jacquette. She is now the
Co-Founder and Director of Operations at AEC Partners. Sue Jacquette was a book publicist for
16 years, and the in house event planner for a nonprofit organization before co-founding AEC,
she is now also the Director of Events. Their main goal for their company is to achieve
unparalleled customer service for their clients, and provide high quality, meaningful events.

The position Im currently interested in is their one intern position they have available for
current college students. They are looking for someone with a background in public relations,
hospitality, or business. In their job description they listed a variety of responsibilities their intern
position has. These responsibilities include but are not limited to: staffing events, handling
mailings and invitations, researching vendors, collaborating on new business strategies, data
entry, and organizing supply for events.

If I was to obtain an interview with AEC Partners I would ask them more about their
company culture. Based off my research, they seem to be a smaller firm, due to their dedication
to achieve the most personal customer service; therefore I would like to learn more about how
they obtain this personal relationship with their clients. Another question I would like to ask my
interviewer is what their day-to-day expectations of me would be if I were to get hired. I would
also demonstrate my interest in being selected for this position by asking what I can personally
do to succeed and grow within their company. Lastly I would wish to know what their biggest
challenges are in order to assess how I can be an asset for AEC Partners and help them overcome
these challenges.
Haven C. Freitas
Permanent Address: 2 Waterview Rd West Chester, PA 19380
Current Address: 202 West Biddle Street West Chester Pa 19380
Contact Information: 484-894-1524| HF817874@wcupa.edu

Education and Academics

West Chester University of Pennsylvania
Major: Finance and Economics
Minor: Accounting
Overall GPA: 3.4/4.0
Expected Graduation: December 2017
Deans List: Fall 2016

Liberty High School Bethlehem, PA 18018

Graduation: June 2013

Professional Experience
Host/Food Runner June 2013-February 2015
Four Dogs Tavern
Planned and organized parties
Seated and greeted guest
Timed and delivered food to customers
Waitress October 2015-present
The Classic Diner
Greeting customers and presenting menus
Making recommendations and providing additional information among request
Prepare itemized checks and process payments

Other Experience

West Chester University Womens Club Volleyball September 2014-present

Team Secretary
Compile Roster using Microsoft Excel; submit to Club Sports Coordinator
Maintain minutes from weekly meetings
 Assist the President in ensuring that every member has the appropriate forms completed
Prepare appropriate publicity materials for distribution by the Club Sports Council
Keep record of all club activities
Submit any news, including game outcomes or fundraising event information, to the Club
Sports email.

Full Time Nanny October 2015-present

Provide attentive, high quality childcare
Provide developmentally appropriate education games
Organizing sports and other motor-skills activities

References

David Cox Owner of Four Dogs Tavern

Four Dogs Tavern

Email: davidcox@fourdogstavern.com
Office: (610)-883-7738

Samantha Pera General Manager at Classic Diner

Classic Diner

Email: pera.samantha1@gmail.com
Office: (610)-223-7191
 Haven Freitas
2 Waterview Rd G9 West Chester, PA 19380 HF817874@wcupa.edu (484)894-1524

24 February 2017

Katheryn Roberson
Director of Operations
AEC Partners

Dear Mrs. Jacquette,

Thank you for considering my application for the event planning internship position at AEC Partners. After
reviewing my resume, I strongly believe you will recognize that through my experience, I will be able to excel at
AEC Partners.

My most notable qualification for this job position is my past experience in the customer service industry. I have
worked in multiple customer service positions for the past six years. To be specific, I have worked in both the retail
and food industry as a sales representative, hostess, and waitress. Through these experiences I have enhanced my
ability to multitask, further developed my communication skills, executed problem-solving thinking, and have held
and maintained leadership positions. I have also been employed as a nanny for the past two years, and this position
has taught me patience, time-management, and how to arrange and plan educational and physical activities for the
children.

I am currently attending West Chester University, and I intend to graduate in December 2017. I will be graduating
with a duel major Bachelors Degree in Economics and Finance with a minor in Accounting. Through my major
requirement courses at West Chester University I have developed a deep understanding of financial management,
analysis, and accounting as well as being able to understand and communicate of an economic nature. As a business
major at West Chester University we are exposed to all aspects of business industry so through my management and
marketing courses I have developed an understanding on how to make intelligent marketing decisions, and
developed my general and strategic management skills. Overall, my education at West Chester University has taught
me how to critically analyze and identify business problems and opportunities, use quantitative methods and
technology to support problem analysis and decision-making, use and communicate information to influence an
organization, build teams and empower colleagues, integrate decision-making across all business functions to
develop effective strategies, and understand the importance of ethical decision-making.

My passion and related experience in this field would be a valuable resource in AEC Partners mission to continue
to maintain unrivaled and exceptional customer service for your clients. I am confident in my ability to help AEC
Partners continue to grow and provide quality service events. Attached is my resume. I look forward to discussing
our shared objectives and how we can work together to accomplish them. Thank you again for your time and
consideration.

Respectfully yours,

Haven Freitas
Haven Freitas