PE Tasks

Post-acceptance
Exporting

Book-in

Proof stage
Proof check
Author proofing

Corrections stage
proof collation

Proof revision stage

copyright check

Early View
EV check

Issue stage
Issue lineup

Issue compilation
 Issue revises

Publication
Online publication

Print publication

Adhoc tasks
Website update

Annual production schedule

Style sheet creation and

review
Reports creation

Query handling
 Manual

- completeness check from S1 (applies to majority of titles)

- download exported files from EEO link

- validate files with JPCMS data
- file renaming to Wiley convention
- FTP transfer to typesetter
- notification
- update JPCMS schedule

- 100% check for specific journals

- manual proof out via e-mail for specific titles
- update JPCMS schedule

- update JPCMS schedule

- upload collated proof to typsetter's ftp hot folder
- validate and transfer non-annotated author corrections
- file renaming
- update JPCMS schedule

- download revised proof for quality checking

- update JPCMS schedule
- approve revisions
- repeat correction validation and revision procedure if
rejected

- ensure copyright transfer agreement is received

- check correctness of copyright line

- download PDF for file compare with approved revised

proof
- view and check html
- approve electronic files in QA tool
- check article in WOL within 24 hours from approval

- run status report in COGNOS

- create issue lineup (request editor, PE proposed, PE
identified)
- allocation of issue children (articles, covers, prelims,
adverts) to vol/issue in JPCMS
- check for completeness of items and information

- download adverts from repository

- prepare physical files of issue lineup, pack and
upload to typesetter ftp
- update JPCMS
- download issue revises for quality checking
- update JPCMS schedule
- approve issue revises
- repeat correction validation and issue revises procedure if
rejected
- approve issue in tracking system

- download PDF for file compare with EV proof

- view and check html
- approve electronic files in QA tool
- check issue in WOL within 24 hours from approval
- check JPCMS for updated online date

- Check print run in GPMS if matches JPCMS and add

complimentary copies.
- Create EMLO and inserts (as applicable)

- Monitor press files if received by printer

- update JPCMS schedule
Ensure stock-to-dispatch and print publication dates are
updated.

Update html coding in OTIS for author guidelines or

editorial board
Creation of production schedule for the following year

Creation and control of journal typesetting and copyediting

style guides
- Monthly journal listing report
- Publag report (acceptance to receipt, receipt in JWS to EV,
issue backlog, page budget)
- Quarterly page budget
- Vendor feedback
- Annual editorial office report (publag)
- Slippage and grippage report
- Custom reports

From authors, editors, journal contacts

 Automated

- notification
- creation of metadata in JPCMS
- file transfer from S1M to EEO link

c/o typesetter

- receive corrected proofs in journal mailbox

- auto-download and notification to typesetter tracking
system

- notifications

- update JPCMS schedule

- update JPCMS schedule

- generate issue pagination sheet

- update JPCMS schedule

- generate paper works (print bind order and issue

pagination sheet) from Label Wizard
 Systems used TFO TPO

EEO link Yes No

JPCMS
S1M
EEO link Yes No
JPCMS
FTP

via e-mail or ftp

- typesetter author proofing system
- JPCMS

- proof mailbox Yes No

- journal mailbox
- ftp
- JPCMS

- JPCMS Yes No
- tracking system

- EQUIPS/JQA/JASPER Yes No
- JPCMS

- COGNOS Yes Yes

JPCMS Yes No

Label wizard Yes Yes

ADA Yes No
FTP Yes No
JPCMS

JPCMS Yes Yes

SPi tracking system

EQUIPS/JQA/JASPER Yes No
WOL, JPCMS

JPCMS, GPMS Yes No

JFDS Yes No
Label wizard Yes Yes

email Yes No

JPCMS Yes No

OTIS Yes Yes

JPCMS Yes Yes

Wiley Portal Yes No

JPCMS, COGNOS, Wiley Portal, Yes No

Yes Yes