ARCHIVE MANAGEMENT SYSTEM

Submitted to
The faculty of Engineering and Technology of
Kakatiya University, Warangal.
in the partial fulfilment of the requirements to award
Bachelor of Technology
in
Computer Science & Engineering
by
A. Sushmitha Sagar 13016T0907

S. Sai Sharan 13016T0911

M. Soundarya 13016T0913

P. Divya 14016T1026L

Under the Guidance of

C.SRINIVAS
Associate Professor, CSE

DEPARTMENT OF COMPUTER SCIENCE & ENGINEERING

KAKATIYA INSTITUTE OF TECHNOLOGY & SCIENCE

(Accredited by NBA and Affiliated to KU, Warangal)

Warangal-15

2015-16
 DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

KAKATIYA INSTITUTE OF TECHNOLOGY & SCIENCE

Warangal-15

CERTIFICATE

This is to certify that A.Sushmitha Sagar(13016T0907), S.Sai Sharan(13016T0911),

M.Soundarya(13016T0913), P.Divya(14016T1026L) of IV/IV B.Tech. Computer
Science & Engineering has satisfactorily completed the dissertation work entitled
ARCHIVE MANAGEMENT SYSTEM in partial fulfillment of the requirements for
the award of the degree in Bachelor of Technology in Computer Science & Engineering
during the academic year 2015-16.

Supervisor(s) Head of the Department

C. Srinivas Dr. P. Niranjan

Associate Professor

External Examiner
 ACKNOWLEDGEMENT

We express our deep sense of gratitude to and Sri. C. Srinivas, Associate Professor,
Department of CSE under whose guidance and supervision this work has been accomplished
and his keen interest, constant inspiration and constructive criticism have been of great help
to us throughout the course of this project work.

We are extremely grateful to Sri. S. Venkataramulu, Associate Professor and Project

coordinator, Dept. of CSE for his consistent support in conduction of our project reviews
which paved the way for successful completion of the work.

Our sincere thanks to Dr. P. Niranjan Reddy, Head, Department of Computer Science
& Engineering for providing all the facilities to carry out the project work and for his
constant encouragement throughout this work.

We would like to place on record our heartfelt thanks to all those who have directly or
indirectly helped us in the successful completion of this project work.

A.Sushmitha Sagar (13016T0907)

S.Sai Sharan (13016T0911)

M.Soundarya (13016T0913)

P.Divya (14016T026L)
CONTENTS
TITLE PAGE NO

LIST OF FIGURES

LIST OF DATABASE TABLES

ABSTRACT

1. INTRODUCTION 1

1.1 Overview of the system 2

1.2 Existing system 2
1.3 Proposed system 3
1.4 Feasibility study 4
2. LITERATURE SURVEY 6

3. DESIGN 7

3.1 Software requirements specifications 7

3.2 System Design 15

3.3 UNIFIED MODELLING LANGUAGE DIAGRAM 16

4. IMPLEMENTATION 24

4.1 Module Description 24

4.2 Database Tables 28

4.3 Code for Reminders 31

4.4 Code for Suggestions 32

4.5 Code for Notifications 33

5. TESTING 34

6. OUTPUT SCREENS 37

7. CONCLUSION 50

8. FUTURE SCOPE 51

9. BIBLIOGRAPHY 52
 LIST OF FIGURES

DESCRIPTION PAGE NO

3.1 The figure for .Net Framework 10

3.2 An example of .aspx file 12
3.3 Use Case diagram for Archive Management System 21
3.4 Sequence diagram for Admin module 22
3.5 Collaboration diagram for Admin module 23
4.1 Code snippet for Reminders 31
4.2 Code snippet for Suggestions 32
4.3 Code snippet for notifications on HOD home page 33
6.1 Main homepage for Archive Management System 37
6.2 Login form for Archive Management System 38
6.3 Home page for Admin 39
6.4 Web page for admin to add new events 40
6.5 Search Results for a particular calendar date and notice type 41
6.6 Search Results for a particular subject 42
6.7 Web page for admin to add members 43
6.8 Interface through which the User can Update or Delete Faculty 44
6.9 Admin view for all the circulars of a selected period of calendar dates 45
6.10 HOD view for all the notices of a selected period of calendar dates 46
6.11 Web page for user to view notifications that are sent by admin 47
6.12 The Webpage through which user/admin can post feedback 48
6.13 Web page to view the feedback 49
 LIST OF DATABASE TABLES

DESCRIPTION PAGE NO

4.1 DATABASE TABLE FOR ADMIN 28

4.2 DATABASE TABLE FOR EVENTS 28

4.3 DATABASE TABLE FOR FACULTY 29

4.4 DATABASE TABLE FOR FEEDBACK 29

4.5 DATABASE TABLE FOR MEMBERS 29

4.6 DATABASE TABLE FOR NOTIFICATIONVIEW 29

4.7 DATABASE TABLE FOR REMINDERS 30

 ABSTRACT

In this Digital Era, Data plays a key role in every organization and Data security is the most
key thing to focus on. Any organization would like to keep their historical data for future
references. In former days every important files used to be documented and stored in paper
files.

There could be a chance that humans might miss or lose any small information which can be
crucial at later part. Or same data might be misplaced into a wrong file and might take quite a
lot time to locate or track it, but with Archive Management application we can store the entire
data and retrieve any piece of information without any loss immediately and effortlessly.

This Archive Management System helps an organization to keep track-of all the important
data in saved format of every small information or paper document that has been generated
from any department or organisations like events, Emails, meetings, notices, etc.

Archive Management also has feature to provide any particular event with user feedback and
determine a particular events stats for that specific year based on its rank.

Archive Management System stores the event data, takes the feedback and notifies the
management about the upcoming events in advance by reminders which can be customized
accordingly allowing the management to decide whether to conduct the same event in the
current situation.