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Project Management/PMBOK/Human Resources

Management
The most important resource to a project is its peoplethe project team. Projects require specific expertise at
specific moments in the schedule, depending on the milestones being delivered, or the given phase of the project.
An organization can host several strategic projects concurrently over the course of a budget year, which means that
its employees can be working on more than one project at a time. Alternatively, an employee may be seconded
away from his/her role within an organization to become part of a project team because s/he has a particular
expertise. Moreover, projects often require talent and resources that can only be acquired via contract work and
third party vendors. Procuring and coordinating these human resources, in tandem with managing the time aspect
of the project, is critical to overall its overall success.

Contents
1 Plan Human Resource Management
1.1 Inputs
1.2 Tools
1.3 Techniques
2 Develop Project Team
3 Manage Project Team
4 Summary
5 References

Plan Human Resource Management

When Planning Human Resource Management the first thing is to identify all the project roles and responsibilities.
Documenting the reporting relationships and the Staffing management plan are key in the planning process.

Project roles are roles taken up by individuals or groups within or outside of the project it self. The Staffing
management plan brainstorms ideas for acquiring team members. It figures out training needs and hiring and
releasing information. It holds information about safety and the impact the plan has on the project.

Inputs

To properly define responsibilities and project roles we must look at the inputs involved. Understanding the ways
that the existing groups will be involved and how the technical disciplines and individuals interact.

organizational inputs a team must determine what organization groups there are for the project, what role and
service they provide and how the groups interact with each other allowing them to complete tasks as one unit.
Once all the groups are determined. Then we must look at the Technical side of things and determine what special
technologies may need unique ways of integration such as (New computer Software, languages, New Hardware
Systems). A team will also have to try and predict any problems that might occur during transition from each life
cycle Phase that might greatly hinder and slow down the project. Having tried to predict some of the problems will
greatly help the team by allowing them to have an understanding of what things might occur so that they can be
ready for them if or when they happen. While the team is looking at what problems might occur they should also
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look at other areas of the project that might need special attention. This should be done so that if something special
is needed to be done to complete a task its not a surprise to the team and someone with the abilities needed, can be
found and ready to help. Finally we must view the interpersonal relationships and determine the preexisting
relationships and communications barriers that could exist as well as the relationship, if any, between supplier and
client. Then we should ask some Logistics questions: How much distance is involved between individuals and
technologies within the project?(For example a server in a different continent while two team members are based
in opposing continents) What kind of transportation may be needed between two parties involved in the project?

In conjunction with these questions about the inputs it is a good idea to have some tangible tools while analyzing
all inputs. As experience with project management grows so does certain lessons learned. It is a good idea to stick
with things which worked in the past and avoid the things that didn't. By forming Templates and Checklists these
things can be easily done and therefore reduce project time greatly. With Templates documentation can be
completed much faster and allow for more uniform work. With Checklists projects can keep on schedule, they
allow everything to be done and not forgotten allowing the project train to stay on it's tracks.

Tools

Organization Charts and Position Descriptions There are a few different ways to record roles and
responsibilities of team members. There are three different ways to document information; hierarchical, matrix,
and text-oriented. However the methods are used, the main idea is to make sure each team member knows their
roles and responsibilities.

Techniques

Necessary Conditions To Consider

Support
Commitment
Participation

Templates

All projects are different but the majority of projects have similarities. The organizational planning time will move
faster if similarities between projects are implemented or using role and responsibility definitions.

Creating a template for the entire project to make sure staff dont start drifting out of scope can also be a good idea.
This template (depending on your project) most likely will not be functioning, more or less just a visual
representation of the work to be completed. Once a visual representation is set up people will know in what order
tasks need to complete.

Project Roster

Proper planning will have you determining the required skills to place employees in the proper areas to work most
efficiently. This could include hiring new staff or transferring employees from certain sections. A great idea on
determining placement for employees is creating a project Roster. A roster will help you outline the roles and
responsibilities for each staff member, by the projects scope, and work to be completed. In developing the roster,
eventually it will identify how many members should be designated to which section, or where to fill in the gaps so
to speak.

Project Support Team

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Setting up a project support team is something to consider. It does require additional funding and staff; however
stalls or problems in the project may be completed faster if veteran project managers or IT professionals are on
call.

Hiring a Consultant

Hiring a consultant could be a good way for you to get the ball rolling for a major project. Some one with
experience motivating people and following through with large scale projects would definitely be an asset to the
work at hand.

Human Resource Practices

There are many policies, guidelines, or procedures that a business or organization might have that can greatly
speed up organizational planning. A project management team can use these to better understand the roles of
specific management or how other processes in the organization work.

Organizational Theory

Needs to be understood by all team members so that they can quickly respond to the requirements of a project by
having the general knowledge of the way teams, departments and people perform.

Costs

Keeping track of costs and budgeting can be a small problem. A Good option is to make an excel spread sheet or
some other type of basic budget to abide by for the initial process of the project. This way other spending can be
outlined to speed up the process or set funding where it would be better used.

==Acquire Project Team==[1][2] The Acquire Project Team process involves attaining and assigning human
resources to the project to make the project successful.

If a project manager cant obtain the human resources required, with the right skills, at the right time, this will
greatly affect the project success.

Develop Project Team

The Develop Project Team process improves project performance by developing the competencies of the
individual team members and making it grow into an effective, functioning, and coordinated group.

It keeps the team motivated to move toward the project goal.

Manage Project Team

Manage Project Team process monitors team and individual performance, resolves conflicts, and optimize team
performance to ensure that people perform according to the plan.

Compared to the other process groups of project management execution, the human resource management is
recognized as the most unpredictable. For example, team members may report directly to a functional manager,
conflict may arise, or people may leave the project. Thus, a project manager must address all these factors that
could delay or damage the project and challenge the team to a superior performance.

Summary
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All aspects of staff working and their potential in a specific project section have to be considered to have a good
start in a project. If required people can be moved but then Project Managers have to re-evaluate the situation and
then bring the transferred members up to speed, which can be lengthy and non cost-effective. Keep in mind the
mentioned aspects above when creating a project, they will definitely save time and money when working with
large scale projects.

References
1. A Guide to the Project Management Body of Knowledge (fifth ed.), p. 255, Project Management Institute,
2013
2. PMP Certification Exam Prep Project Human Resource Management (http://www.tipsographic.com/proje
ct-management-human-resource-management-101/)

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