Global Sourcing and Procurement

Sistema Qualifica Fornitori / Vendor Management System

Processo / Process

Titolo / Title Documenti richiesti al fornitore

Documents required to the supplier

Versione / Version version 1 - February 2012

 Sistema Qualifica Fornitori / Vendor Management System

Indice delle sezioni / Section Index

Link a/link to

1 Documenti generali / General documents

2 Documenti su requisiti di conformit / Conformity requirements documents

3 Documenti economici e finanziari / Key financial figures documents

4 Documenti su organizzazione del fornitore / Organization documentation

5 Documenti su mercato e attivit commerciali / Market data documents

6 Documenti su sistema di gestione della qualit / Quality Management System documents

7 Salute, Sicurezza, Ambiente / Health, Safety, Environment

Indice / Index

1 General documents

1.1 Company General Information

Attached? Note

1.1.1

1.1.2
Attach Copy of Tax Certificate (Scan copy of the originals plus English Translation)

1.1.3 Attach Copy of Company Social Insurance Code (Scan copy of the originals plus English Translation)

1.1.4 Attach Copy of Receipts of the last 3 months Social Security Contribution Payment

1.2 Shareholders' structure

Attached? Note

1.2.1

1.2.2

1.2.3

1.3 Management

Attached? Note

1.3.1
CVs of Managers

1.4 Business activity and geographical location

Attached? Note

1.4.1
 Company general brochure

1.5 Business relationship with eni

Attached? Note

1.5.1
Main references within the eni group if any

1.5.2
Letters and qualification certificates provided by the other eni group companies if any
Indice / Index

2 Conformity requirements

Attached? Note

2.1
Company Code of Ethics

2.2
Handbook of business conduct

2.3
Corporate Social Responsibility balance sheet if any

2.4
Certificate testifying that the provisions of Legal Decree 358/92, Art. 11, paragraphs a) to f) and Presidential
Decree 554/99 Art. art.75 have been met
Indice / Index

3 Key financial figures documents

Attached? Note

3.1
Balance sheets available (last 3 years) where indicates:

Specifically we need the disclosure of all Ultimate Beneficiaries of your company even when shares are owned by trustees.

3.2
Company business Plan
Indice / Index

4 Organization documentation

Attached? Note

4.1
Company organization chart

4.1
Number of registered employees
Indice / Index

5 Market data documents

Attached? Note

5.1
Brochure of Products and services provided
Indice / Index

6 Quality Management System documents

Attached? Note

6.1
Copy of ISO / AS certifications

6.2
Company Quality Management System Manual

6.3
Company work procedures/instructions

6.4
Company Quality control organization chart

6.5
Internal audit procedure
Indice / Index

7 Health, Safety and Environment Management System documents

Attached? Note

7.1
Copy of the HSE management system certifications (e.g. OHSAS 18001)

7.2
HSE policy document

7.3
Document containing the strategic HSE objectives

7.4
Company HSE Management System Manual, including the operating instructions

7.5
Company risk assessment document

7.6
Copy of a document containing the published HSE KPI

7.7
Copy of the recorderd injury register

7.8

Copy of appointment letters of safety officers (e.g. Prevention and Protection Service Responsible, firt aid and
emergency officers)

7.9
Copy of the health surveillance protocol

7.10

HSE training courses catalogue and training matrix (courses for each company role)

7.11
HSE audit procedure