LabCorp PeopleSoft Upgrade

New Features of PeopleSoft Accounts

Payables 9.1

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Contents
1. Enhancements in Matching.................................................................................3
2. Voucher Enhancements....................................................................................... 4
4. Document Status................................................................................................. 5
5. Tax Summary....................................................................................................... 7
6. Session defaults................................................................................................... 7
7. Excel uploads for Vouchers:................................................................................. 8
8. Vendor Related Enhancements............................................................................9
9. On-demand processing...................................................................................... 10
10. Payment processing enhancements................................................................13
11. Withholding report enhancements...................................................................14
12. Approval Framework for Invoices and Vendors................................................16
Appendix A.......................................................................................................... 18

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1. Enhancements in Matching
Objective: The enhancements provides certain additional information and actions
in the match workbench

Brief Description: Users can view the all Vouchers matching status here. In
below screen print, we can see a voucher which has Match exceptions exists

Navigation: Accounts Payable > Review Accounts Payable Info > Vouchers >
Match Workbench

Users can run the matching

process from the same screen

Upon clicking the Match Exception Exist link for particular voucher, new
match exception window will open

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 The matching actions can be performed here. Once actions were chosen
and saved, this screen also displays the action, who performed the action
and date time. Using the matching work bench, users can run the
matching process again, once the exceptions are handled.

2. Voucher Enhancements
Objective: There are several new enhancements added to the voucher processing
to reduce the data entry, ease of navigation and excel uploads. Detailed
information available below

Brief Description:
Related documents tab introduced in Voucher Entry component, will give details
about the Payment and Voucher line PO details

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Summary Invoices: Users can establish tolerance levels to validate the purchase order or
receipt merchandise amount against the invoice merchandise amount. If the difference falls within the
tolerance levels, the system applies the difference to a tolerance miscellaneous charge code. This
reconciliation allows the system to balance our summary invoice without manual intervention.

Navigation: Set Up Financials/Supply Chain > Business Unit Related > Payables >
Payables Definition

4. Document Status
Objective: Using the links on Voucher Document Status inquiry and Payment
Document Status inquiry pages user can get the related vouchers and cancelled
payments details

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5. Tax Summary
Objective: Users can see all tax details by line using this page. Sales/Use
tax summary link is introduced in Invoice Information tab on Voucher Entry
component. Once the user clicks this link, it will take the user to Sales/ Use
tax summary page.

Users can attach

supporting documents
at the voucher level.

Print Invoice: We can now print our invoice by clicking the Print Invoice button
introduced in the Voucher and Quick Invoice components (VCHR_EXPRESS and
VCHR_QUICK_PNL, respectively)

6. Session defaults
Objective: Session defaults link was there in 8.8 in Quick invoice entry
page only. Now this has been introduced in Regular entry page as well, in
91.

This will take the user to session defaults page, where user can select
either predefined session or adhoc and apply the defaults to the session.

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 We can We can use the Adhoc
mention the button to enter default
estimated attributes and apply to
the current session.
number of
invoice lines in
Session

7. Excel uploads for Vouchers:

PeopleSoft has introduced the ability to enter invoice information on the new Excel
spreadsheet voucher that can be uploaded into PeopleSoft. We need to configure
the spreadsheet for simple one line express invoices to complex multiple line
purchase order related invoices. We can create multiple versions of the Excel
spreadsheet voucher, all with different templates if required.

This excel is present in the PeopleSoft server, and it has to be manually copied
from the file server to the desktop before using it.

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8. Vendor Related Enhancements
Objective: Enhancements were made to vendor related page for efficient vendor
maintenance

Brief Description: User can track changes made to the Vendor Short Name, the
Vendor Name, the time and date the changes were made and the individual who
made the changes to the Vendor record.

Navigation: Vendors > Vendor Information > Add/Update > Vendor Name History

The Vendor Name History record is effective dated, for tracking changes to the
Vendor Short Name, Vendor Name 1, and Vendor Name 2 fields. The date and time
of the change and the user who made the change are also recorded on the Vendor
Name History record. Users can manually insert a new row into the new Vendor
Name History record using a future effective date, followed by scheduling the
vendor name history update process.

Navigation: Vendors > Vendor Information > Add/Update > Vendor Name History
Inquiry

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Duplicate vendor validation: Users can use the vendor address, city and state
as part of the duplicate vendor validation process for both online additions and
batch processes.

Previously, duplicate vendor checking functionality did not check the address as
part of the duplicate vendor validation process. The new functionality checks
independently for duplicate active and inactive vendors at the field option value
level.

9. On-demand processing

Objective: PeopleSoft has introduced quick actions in the voucher pages.

This enables us to perform various actions like Build, Edit, Post and Journal
Generate from the voucher pages itself.

Brief Description: On-Demand processing functionality is extended to

include processing from the Quick Invoice, Voucher Maintenance (Error
Correction), and Voucher Mass Maintenance, Voucher Close, Payment Cancel,
Withholding, and Payment Escheatment pages.

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On-demand processing in Voucher Maintenance page

On-demand processing in Close Voucher page

On-demand processing in Payment Cancelation page

On-demand processing in Escheat Payment

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New process groups for on-demand processing: PeopleSoft has added 13
new processing functions to Payables. We can configure the system to
automatically display the on-demand processing functionality only to assigned
users. Definitions configured on the User Preferences - Process Group page
determine whether the system enables this functionality for a specific user, and
further, a specific process. This table shows the process groups and their
associated processes and posting actions:

Process Group Process and Posting Actions

Voucher Mass Maintenance Runs the Voucher Mass Maintenance Application
(MASSMAINT) Engine process (APVCHMASSMNT).
Mass Maintenance and Voucher Build Runs the same process as the Voucher Mass
(MASSMNTVB) Maintenance process group, along with the
Voucher Build Application Engine Process
(AP_VCHRBLD).
Voucher Maintenance and Voucher Runs the same process as the Voucher Mass
Posting Maintenance process group, along with the
(MASSPOST) Voucher Posting Application Engine process
(AP_PSTVCHR)
Voucher Maintenance, Post and Journal Runs the same process as the Voucher
Generator (MASSPOSTGL) Maintenance and Voucher Posting process group,
along with and the Journal Generator Application
Engine process (FS_JGEN).
Payment Post and Journal Generator Runs the same process as the Payment Post
(PAYPOSTGL) process group, along with the Journal Generator
Application Engine process (FS_JGEN).

Payment, Voucher Post and Journal Runs the same processes as the Payment Post and
Generator Voucher Post process group, along with the Journal
(PAYVCHRJG) Generator Application Engine process (FS_JGEN).

Payment Post and Voucher Post Runs the same process as the Payment Post
(PAYVCHRPST) process group, along with the Voucher Posting
Application Engine process (AP_PSTVCHR).

Payment Post (PYMNTPOST) Runs the Payment Posting Application Engine

process
(AP_PSTPYMNT).

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Mass Maintenance & Journal Generator Runs the same processes as the Voucher Mass
(UNPSTJGEN) Maintenance and Journal Generate process groups,
and also calls the Voucher UnPost Application
Engine process (APVCHRUNPOST).

Voucher Post (VCHRPOST) Runs the Voucher Posting Application Engine

Process
(AP_PSTVCHR).
Voucher Post and General Ledger Runs the same process as the Voucher Post process
(VCHRPOSTGL) group, with the addition of the Journal Generator
Application
Engine process (FS_JGEN).
Withhold Post and Update (WHUPDPST) Runs the same process as the Withhold Update
process group, along with the Withholding Posting
Application Engine process (AP_WTHD).

Withhold Update (WTHDUPD) Runs the Withholding Update Application Engine

process
(AP_WTHD_UPDT).

10. Payment processing enhancements

Objective: Several enhancements were added to payment processing. Details

provided below

Brief Description: User can configure the pay cycle to email remittance advice
to suppliers.

The Payment Advice User ID value tells the process

where to find the pay cycle default email from address.
When generating the payment advice and sending out
an email, the system needs a From ID and a To ID for
the email. The To ID is entered on the Vendor page, and
the From ID is entered on the User Preference page.

Users can select the format to

use when printing checks.
Options are Crystal Check,
Crystal and XMLP, or XML
Publisher. Crystal Check is the
default value.

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To streamline the reconciliation process, the banking industry normalizes
remittance advices per payment type (ACH 820, ISO 20022). Without remittance
advices, the reconciliation process becomes a labor-intensive work for the
supplier and the buyers. The absence of remittance increases: the reconciliation
process, the risk of errors, and the need for the supplier to call the payable
department to get the information. This feature provides the ability in Payables to
send email remittance advices to the suppliers. This feature streamlines the
reconciliation process and reduces its cost through automation. We also support
the ability to resend an advice in case a vendor does not receive the advice via
email.

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User can now cancel or escheat multiple payments at once.

The Mass Payment Cancellation component (AP_PMT_MASS_CNL) provides us

the ability to cancel or escheat a selected population of payments. We can
cancel or escheat an entire pay cycle or single or multiple ranges of payment
references within a pay cycle. We still use the Cancel Payment and the
Payment Escheatment pages to cancel and escheat individual payments.

11. Withholding report enhancements

users can submit a single process to initiate following: 1) the withhold

1099 report post, 2) withhold 1099 report and 3) withhold 1099 Copy B.

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User can select all the processes that can be run

We can use the 1099 Report Post / Report / Copy B run control page to request
to run the 1099 Job (AP_1099), that includes the 1099 Report Post Application
Engine process (1099_RPT_PST), the 1099 Report Application Engine process
(AP_APY1099), and the 1099 Copy B Sort Application Engine process
(AP_COPYB_RPT). We can also select to run these processes individually. In
addition, we can select to run the 1099 report forms (1099-MISC, 1099-G,
and1099-INT) separately, or as part of the same run control request.

Vendor Match Metrics Using this feature we can analyze vendor data to get
vouchers in dispute and match history, to determine vendors that consistently
under-ship or over-bill

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12. Approval Framework for Invoices and Vendors

With the regular workflow approval, PeopleSoft has added terms details on the
Voucher Approval page

Added the Terms

details in the
Voucher Approval
page

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PeopleSoft has introduced Approval Framework concept for regular PeopleSoft
workflow. Using the Approval Framework, users can configure the rules, do
delegations and parallel approval streams.

Users can add additional approvers in the approval path-

Navigation: Accounts Payables > Vouchers > Approve > Approval Framework-
Vouchers

Now there could

be multiple
approvers for
individual steps

Approvers can add

comments, or Push
back the request

Users can do a mass approval of the vouchers using the Mass Voucher
Approval page

Navigation: Accounts Payables > Vouchers > Approve > Mass Voucher
Approval
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New Features of Payables PeopleSoft Upgrade
Appendix A
There are other enhancements introduced in the 9.1 module which are not
relevant to LabCorps current PeopleSoft environment. They are listed below

Tracking Feature Description Category

No
AP_EN_0 Voucher Archival Offers a standardized archiving Archival
1 solution that uses the PeopleTools Data
Archival Manager functionality.
AP_EN_0 eSupplier Payables integrates with eSupplier Integration
2 Integration Connection, an external facing
application that provides strategic
information from PeopleSoft available
in real-time to your suppliers. The
result is improved business
collaboration, enhanced supplier
response capability and higher buyer
productivity. This internet-enabled
collaboration between buyers and
sellers works interactively by sharing
the same view of data across the
internet, so you can make faster and
more accurate decisions with less
effort.
AP_EN_0 Integration with We can take advantage of the robust Integration
3 Finance Gateway integration with the Financial Gateway
feature to handle electronic payments
efficiently.
AP_EN_0 Vendor Rebates Integrates with Claims Management, Integration
4 Purchasing, and Receivables to process
vendor rebate claims.
AP_EN_0 Procurement PeopleSoft enhances the payment Integration
5 Cards method functionality to include the
Purchasing procurement cards (PCard)
functionality.
AP_EN_0 Integration with Adds integration between Work Order Integration
6 Order Management and Payables to facilitate
Management data transfer needed for maintenance
organizations to procure resources
externally.
AP_EN_0 Statutory PeopleSoft includes various Statutory
7 Enhancements improvements for U.S. federal
government processing.
AP_EN_0 Value Added Tax The Value-Added Tax (VAT) VAT
8 functionality of Payables is enhanced;
improving how the system calculates
and displays VAT information.
AP_EN_0 Audit Audits our transactions against Compliance
9 restricted party or financial sanctions
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 lists, also known as interdiction lists, to
help our enterprise remain compliant
with these laws, with minimal
disruption to your business.
AP_EN_1 Audit Enables us to comply with financial Compliance
0 sanction laws by screening our vendor
database against the financial sanction
lists that are relevant to your business.
The application validates the vendor
name and alternate payment name
and remit vendor name at multiple
points throughout the transaction life
cycle to ensure that we do not pay a
restricted party.
AP_EN_1 Vendor ACH To further extend support for ACH Vendor
1 payment transmissions, in PeopleSoft
Enterprise Payables prenotes for ACH
payments are now supported to ensure
that our vendor bank account data is
accurate before payment time.
AP_EN_1 Reporting Updates the existing SF-224 Statement Compliance
2 of Transactions reporting to comply
with Financial Systems Integration
Office (FSIO), formerly the Joint
Financial Management Improvement
Program (JFMIP), requirements for
financial transaction processing for the
U.S. Federal Government.
AP_EN_1 Secure Federal Adds functionality for you to transmit Compliance /
3 Payments our federal payments using the Secure Security
Payment System (SPS) to comply with
U.S. Treasury requirements.
AP_EN_1 VAT Supports Accounting Date as a VAT VAT
4 declaration point.
AP_EN_1 Automatic Accrual Provides for the automatic accrual of Accrual
5 activity that has not been fully
processed in the Payables sub-ledger.
This is typically done as part of the
period end close.
AP_EN_1 Contracts Delivers search criteria to include Integration
6 integration contract information such as contract
ID, contract line number, and so on, to
enhance the user experience and
reduce the back and forth navigation
between Payables and procurement
applications.

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