Create, Change & Display of Functional Location IH01, IH06, IL04, I L05, IL07

Title: Create,Change & Display of
Functional Location
mySAP: Transaction Documentation for
IH01,IH06,IL04,IL05,IL07
SAP Module: Plant Maintenance
PROJECT Transformation
Create, Change & Display of Functional Location IH01,IH06,IL04,I

L05,IL07
Purpose
A functional location is an organizational unit to structure the maintenance objects of a company
according to functional, process-related or spatial criteria.
A functional location represents the place at which equipment(s) can be installed and a
maintenance task is to be performed.
Trigger
Functional locations need to be structured according to functional, process-related or spatial
criteria.
Prerequisites
Functional location name - Enter name of Functional location according to the edit
mask
Structure indicator- Enter name of structure indicator that refers to the appropriate
functional location
Functional location type- Verify functional location type
Menu Path
Use the following menu path(s) to begin this transaction:
Select Logistics Plant Maintenance Technical Objects Functional
Location to go to Create, Change and Display screen.
Transaction Codes
Helpful Hints
Press F1 for help

Press F4 for getting input values
R Required
O Optional
C Conditional
Functional locations may be copied from existing functional locations or reference

functional locations. Determine all areas of the company campus to be represented by functional
locations prior to creating new functional locations. This is necessary to determine if the delivered
edit masks are suitable or if new ones need to be added in configuration.
When creating a functional location for the first time (each login), enter the structure indicator
FIRST and hit enter. This will display the numbering/naming convention that must be used
File name: Function Location Version: 0 Page 1 of 27

Title: Create, Change & Display of
Functional Location
SAP Module: PLANT MAINTENANCE
Procedure
1. Start the transaction using the menu path or transaction code.
SAP Easy Access
2. On screen Create Functional Location: initial screen enter information in the fields as
specified in the table below:

Functional Location

Functional Location

Functional Location

Functional Location
OR with respect to GRAPHIC

Functional Location

Functional Location

Functional Location
3. List Editing Display

Functional Location
On screen Display Functional Location: Functional location display enter information

in the fields as specified in the table below:
Field Name Description R/O/C User Action and Values Comments

FunctLocation Selection Section heading
Functional location Functional location name O Enter data to narrow your search
Partners Partner function and partner O Enter data to narrow your search
number
Selection profile Key that identifies a status O A combination
selection profile of system and
user statuses.
Class Classification data O Hit push button CLASS Pop-up shows
up where you
can enter
classification
data. Class
type defaults to
003.
Address Address data O Hit push button ADDRESS Enter data
narrow your
search by
address data.
Plant Maintenance data Section heading
Plant Maintenance data Plant Maintenance data fields O Enter data to narrow your search by Plant
fields from the functional location Maintenance data.
screens
Location data/account Section heading
assignment
Location data/account Location data/account O Enter data to narrow your search by
assignment fields assignment fields from the location or account assignment data.

Functional Location
functional location screens

General data Section heading
General data fields General data fields from the O Enter data to narrow your search by
functional location screens General data.
Admin. data/status info Section heading
Admin. data/status Administrative data or status O Enter data to narrow your search by
information fields information fields from the administrative data or status information.
functional location screens
Layout
Layout Display variant O Enter name of display variant A layout or
display variant
is a saved
search query
which will be
used.
repeatedly
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)
4. Narrowing search selection
Selection options F2
By hitting push button Selection Options you can make use of logical expressions.
Multiple selection icons

By selecting the icon at the end of each field you can restrict the search to specific values or
a predefined range of values.
Get variant
Variants can also be selected by using the icon Get variant or the menu path Go to >
Variants > Get.

Functional Location
5 Create variant
You can save your selection for multiple uses. To do so hit push button SAVE AS VARIANT
or Ctrl+S.
Enter variant name and description. Check the boxes that meet your selection criteria.
On this screen, you can define the attributes for the variant. Make sure you enter a
meaningful short text.
- Only for background processing

If you select this option, the variant can only be used in
Background processing. You will not be able to start the program
With this variant in dialog mode.
- Protect variant
If you select this option, the variant can only be changed by the
Person who created it or the last person to change it. If you start
A program using a protected variant, none of the fields on the
Selection screen accept user input.
- Only display in catalog

If you select this option, the variant is not displayed in the input
Help list; it is only displayed in the catalog.
- System variant
This option is set automatically, and cannot be changed. For details
Of how to create and maintain system variables, refer to the
Documentation for the initial variant maintenance screen.
- Type
The field type indicates whether the field is a parameter (P) or a
Selection option (S).
- Protected
If you select this option, the user cannot overwrite the value in
The field on the selection screen.
- Invisible
If you select this option, the corresponding field is not displayed
When the user starts the program using this variant. However, you
can still assign a value to the field in the variant.
- Selection variable
If you select this field, the field on the selection screen is
Assigned a value from a variant variable.
To select variant variables, choose SELECTION VARIABLES.
- Without values
If you select this field, the value of the corresponding field on
the selection screen is not affected when you start the program
Functional Location
using a variant.
By hitting push button SELECTION VARIABLES you can assign variables to the selection
variant.
By hitting push button screen assignment you can restrict the screen assignment.
You save the variant by hitting push button save or Ctrl+S..
After making your entries, select the Execute icon or F8 to continue processing
The program can also be executed with the following choices:

Program > Execute (F8)
Program > Execute and print (Ctrl+P)
Program > Execute in background (F9)
FOR F9
6 On screen Display Functional Location: Functional Location List, the list of
selected Functional Location records will be displayed.
6.1. Select single or multiple records to display. The program will open each sequential
master record.
6.2. The list can be sorted ascending or descending using the icons or using the menu
path Edit > Sort in ascending order or Edit > Sort in descending order.
6.3. The list by be filtered or limited by selecting the icon or the menu path Edit > Set
filter. The list will now filter out the entered criteria.

Functional Location
6.4. Associated data on the equipment can be displayed by using the Environment
menu. This menu will display data related to the equipment such as Notifications,
orders, measuring points, maintenance items, etc.
6.5 From this list, the user can create a notification or an order. Enter the menu path
Goto > Create Notification or Goto > Create Order.
6.6 The display variant can be changed if desired. Select the icon or the menu path
Settings > Display variants > Current. In the pop up window, the user can add or
remove fields from the display, change the sort order and add additional lines as
needed. The columns can be moved from the pop up window or the main screen.
On the main screen, select the column and drag to a new position. The column can
also be resized.
6.7 Select a column and select the graphics icon or List > Graphic to view the graph.
For example- How many functional locations in each plant? Select the plant
column and choose graphic.
6.8 Columns can be moved and resized by selecting the column. Drag the column to
the new position or select the right edge of the column and resize.

Functional Location
To display the actual functional location master record, select the record, and follow the Business
Process Procedure, Display Functional Location.
OR

Functional Location
Leave the list with the exit icon or the menu List > exit.
. Access transaction by:
Via Menus Logistics Plant Maintenance Technical Objects Functional Location List
editing Create
Via Transaction Code IL04

Functional Location
On screen Create FunctLocation: List entry enter information in the fields as specified
in the table below:

Functional Location
Field Name Description R/O/C User Action and Values Comments

Structure indicator Structure indicator key defined R Enter the structure indicator
in customizing that indicates the
edit mask and hierarchy levels
for the functional location label
FunctLocCategory Indicator that enables you to R Use S for customer location, M
differentiate individual functional technical system & etc.
locations according to how they
are used.
Functional Location to Section heading
create table
Functional Location Functional Location label to R Enter the functional location in the format
create demanded by the Structure indicator
selected
Description Functional Location short text. O Enter a description of the functional Defaults in if
location you use a
reference
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)
Use the Copy reference menu button to select an operational functional location to copy
from. Choose which sub-objects you desire to copy from the reference to the new
functional location.

Functional Location
Use the Use reference location menu button to select a reference

functional location to copy into the new functional location.
Use the Change structure menu button to change entries in the table. You
may copy to create another table entry or replace to change an existing
one.

Functional Location
Select the save icon or Ctrl+S to complete the creation process.
Change functional location using T code IL05

Functional Location

Functional Location

Functional Location

Functional Location
Display functional location (Multi Level) using T code

IL07

Functional Location

Functional Location

Functional Location
7.You have completed this transaction.
Result
You have Created/changed /displayed Function location.
Comments
None.

Create, Change & Display of Functional Location IH01, IH06, IL04, I L05, IL07

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Title: Create,Change & Display of

Create, Change & Display of Functional Location IH01,IH06,IL04,I

Press F1 for help

Functional locations may be copied from existing functional locations or reference

File name: Function Location Version: 0 Page 1 of 27

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

File name: Function Location Version: 0 Page 2 of 27

File name: Function Location Version: 0 Page 3 of 27

File name: Function Location Version: 0 Page 4 of 27

File name: Function Location Version: 0 Page 5 of 27

OR with respect to GRAPHIC

File name: Function Location Version: 0 Page 6 of 27

File name: Function Location Version: 0 Page 7 of 27

File name: Function Location Version: 0 Page 8 of 27

3. List Editing Display

File name: Function Location Version: 0 Page 9 of 27

On screen Display Functional Location: Functional location display enter information

Field Name Description R/O/C User Action and Values Comments

File name: Function Location Version: 0 Page 10 of 27

functional location screens

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

4. Narrowing search selection

Multiple selection icons

File name: Function Location Version: 0 Page 11 of 27

- Only for background processing

- Only display in catalog

You save the variant by hitting push button save or Ctrl+S..

The program can also be executed with the following choices:

File name: Function Location Version: 0 Page 13 of 27

File name: Function Location Version: 0 Page 14 of 27

File name: Function Location Version: 0 Page 15 of 27

. Access transaction by:

File name: Function Location Version: 0 Page 16 of 27

File name: Function Location Version: 0 Page 17 of 27

Field Name Description R/O/C User Action and Values Comments

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

File name: Function Location Version: 0 Page 18 of 27

Use the Use reference location menu button to select a reference

File name: Function Location Version: 0 Page 19 of 27

Select the save icon or Ctrl+S to complete the creation process.

Change functional location using T code IL05

File name: Function Location Version: 0 Page 20 of 27

File name: Function Location Version: 0 Page 21 of 27

File name: Function Location Version: 0 Page 22 of 27

File name: Function Location Version: 0 Page 23 of 27

Display functional location (Multi Level) using T code

File name: Function Location Version: 0 Page 24 of 27

File name: Function Location Version: 0 Page 25 of 27

File name: Function Location Version: 0 Page 26 of 27

7.You have completed this transaction.

File name: Function Location Version: 0 Page 27 of 27

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