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You can apply conditional formatting to cells to highlight any important or unusual values:
Heres how to apply one of the pre-set conditional formats to a block of cells:
You can change the details for any of the formats you set to customise them:
b) Click on the rule you want to change, and choose to edit it.
c) You can control the icons displayed, thresholds and whether you are
using numbers or percentages as delimiters.
a) First choose to
manage the rules
that youve just set
up (whether you
knew it or not!).
Suppose that you want to highlight all of the cities having a population of more than 20 million in a
list:
To do this, first select the cells as shown above, then choose these options:
Every time you create a conditional format, you create a rule. To edit and delete these:
d) Click on a rule that you want to edit or delete, to select it in the list.
With the
rules in this
order, the
cells appear
as shown on
the right.
However, if you click on this arrow to move the selected rule down, the order of
the rules changes: first we colour the cells which are more than 10 million, then
we colour the ones more than 20 million (see hint below):
A rule can only apply a format to an element that has not already been formatted. Thus the cells
Wise forHint
Owls the second example have already been coloured
So far weve looked just at straightforward rules but rules can also refer to formulae, or perform
statistical calculations.
You can show all films which are above or below the average for a set of data, or reference more
ambitious statistics as shown below:
c) Choose to
format cells
above or below
the average.
d) Here we choose
to format only
cells 2 or more
standard
deviations above
the average.
e) The result is that only a few cells will be formatted (the outliers).
Gravity won 7 Oscars, which is more than 2 standard deviations
from the mean for this dataset of 1.668 (not all of the films are
shown in the diagram).
How can you tell whether youve applied conditional formatting to a spreadsheet? Two different
ways are listed below.
a) Select the Find & Select tool option on the HOME tab of the ribbon.
The other way of looking at a spreadsheet is to show all of the rules which apply to it:
a) Select this option in conditional formatting on the HOME tab of the ribbon.
b) Click on this drop arrow to show for example all of the rules in the
current worksheet.