How to leverage Information Discovery for Period Closure

and Reconciliation in Discrete & Process Costing

Kishor Genikala
Principal Software Engineer
Oracle India Pvt. Ltd.

Rathnavani Anagani
Principal Quality Assurance Engineer
Oracle India Pvt. Ltd.

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Safe Harbor Statement
The following is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
functionality described for Oracles products remains at the sole discretion of Oracle.

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 3

Program Agenda
Overview of Information Discovery
Oracle Information Discovery (OID) - Extensions
Challenges for Costing Period Close
OID for Period Health Check
Challenges for Costing Reconciliation
OID for Transaction Accounting Register
Key Setups
Benefits of OID Costing Extensions
Q&A

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 4

Program Agenda
Overview of Information Discovery
Oracle Information Discovery (OID) - Extensions
Challenges for Costing Period Close
OID for Period Health Check
Challenges for Costing Reconciliation
OID for Transaction Accounting Register
Key Setups
Benefits of OID Costing Extensions
Q&A

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 5

Overview of Information Discovery
Business Needs

Why do we need Information?

Improve Operational Efficiency
Build Strategy

Grow Business
Improve Market Share

Enhance Customer Service

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 6

Overview of Information Discovery
Business Needs

Requirements in Past
Builds Reports to provide data for standard questions
Data used for analysis is mostly structured

Analysis based on past data

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 7

Overview of Information Discovery
Business Needs
Emerging Information Needs
Massive business transformation
Complex environments - structured / unstructured data- systems, blogs, mail,
web etc.,
Real time analysis of data to make quick decisions
Generate data insights, patterns etc.,
Data to provide answer for exploratory questions instantaneously
Business users to build reports / conclusions on data with less IT Staff
intervention
Analytical Data set created with less cost and time
Information accessibility on PC, laptop, Mobile, Ipad etc.,
Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 8
Overview of Information Discovery
Business Needs

Limitations of Reports in Oracle

Transactional Data resides in E-business
Custom or Standard reports may not always provide root causes
Integrated data residing in several places may not provide insights
Optimization of effort and time in Custom reports not an easy task

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 9

Overview of Information Discovery
Business Needs

What is Oracle Information Discovery?

Integrated applications providing right information, at the right time, to make
the right decisions.
Discovery dashboards with diverse operational data from E-Business Suite
Tools and visualizations including faceted search, range filters, tag clouds,
charts and key indicators
Re-calculation of key indicators, tag clouds, charts and faceted search choices
with each drilldown or search refinement
All critical information is displayed with out the usage of structured queries,
or operational reports.

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 10

Overview of Information Discovery
Architecture

Oracle Endeca Information Discovery - Enterprise data discovery platform for rapid,
intuitive exploration & analysis of data from structured and unstructured sources.
Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 11
Program Agenda
Overview of Information Discovery
Oracle Information Discovery (OID) - Extensions
Challenges for Costing Period Close
OID for Period Health Check
Challenges for Costing Reconciliation
OID for Transaction Accounting Register
Key Setups
Benefits of OID Costing Extensions
Q&A

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 12

Oracle Information Discovery ( OID)
Extensions
Oracle Depot Repair Information Discovery
Oracle Learning Management Information Discovery
Oracle Financials Information Discovery
Oracle Tele Service Information Discovery
Oracle Human Resources Information Discovery
Oracle Quality Information Discovery
Oracle Complex Maintenance, Repair & Overhaul Information Discovery
Oracle iStore Information Discovery
Oracle Quoting Information Discovery
Oracle Incentive Compensation Information Discovery
Oracle Contract Renewal Command Center
Oracle Advanced Project Planning and Control
Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 13
Oracle Information Discovery ( OID)
Extensions

Oracle iProcurement Information Discovery

Oracle iRecruitment Information Discovery
Oracle Enterprise Asset Management Information Discovery
Oracle Field Service Information Discovery
Oracle Order Management Information Discovery
Oracle Discrete Manufacturing Information Discovery
Oracle Inventory Management Information Discovery
Oracle Warehouse Management Information Discovery
Oracle Installed Base Information Discovery
Oracle Process Manufacturing Information Discovery
Oracle Cost Management Information Discovery

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 14

Program Agenda
Overview of Information Discovery
Oracle Information Discovery (OID) - Extensions
Challenges for Costing Period Close
OID for Period Health Check
Challenges for Costing Reconciliation
OID for Transaction Accounting Register
Key Setups
Benefits of OID Costing Extensions
Q&A

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 15

Challenges for Discrete & Process Costing
Period Close

How to achieve timely Period Close ?

Uncosted or Unaccounted transaction details

Not all Transaction Sources Supported

Which transaction source backlog needs immediate attention?

Is Main
there a central platform for viewing data across multiple
sources,
Point multiple Organizations ?

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 16

Program Agenda
Overview of Information Discovery
Oracle Information Discovery (OID) - Extensions
Challenges for Costing Period Close
OID for Period Health Check
Challenges for Costing Reconciliation
OID for Transaction Accounting Register
Key Setups
Benefits of OID Costing Extensions
Q&A

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 17

OID Costing Extensions
Period Health Check ( PHC)
Key Features
1 2 Flags -Transactions
Pending Requiring Resolution
Transaction
Flags Metrics Transactions with Missing
Costs

Effectively manage period

3 close process
Main 4
Transaction Point Single UI for 360view of
Insights Multi- Organization
View Pending Transactions
across organizations

All Transaction Sources

Periodic Health Check
Overview and detailed information of entire set of transactions Unaccounted
due for processing prior to period close Transactions

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 18

OID Costing Extensions
Period Health Check ( PHC)

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 19

OID Costing Extensions
Period Health Check ( PHC)
Source Wise Summary Chart, Results and Details

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 20

OID Costing Extensions
Period Health Check ( PHC)
PHC - Periodic Health Check - Discrete

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 21

OID Costing Extensions
Period Health Check ( PHC)

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 22

Program Agenda
Overview of Information Discovery
Oracle Information Discovery (OID) - Extensions
Challenges for Costing Period Close
OID for Period Health Check
Challenges for Costing Reconciliation
OID for Transaction Accounting Register
Key Setups
Benefits of OID Costing Extensions
Q&A

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 23

Challenges for Discrete & Process Costing
Reconciliation
Is there a central platform for Total Adjustments Is there an effective data
viewing data across multiple value in a period for search mechanism with
sources, multiple Organizations ? all items or specific less cost and time?
items
Whats the liability from material Do we get an insight COGS Value for an Item ?
received in different into transaction
Organizations details with less
customizations ?

Aggregate Inventory value for Multi Dimensional view of transactional

batch or job across the periods information across different legal entities ?
Value and value of batch
variances ?
Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 24
Program Agenda
Overview of Information Discovery
Oracle Information Discovery (OID) - Extensions
Challenges for Costing Period Close
OID for Period Health Check
Challenges for Costing Reconciliation
OID for Transaction Accounting Register
Key Setups
Benefits of OID Costing Extensions
Q&A

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 25

OID Costing Extensions
Transaction Accounting Register ( TAR)
Key Features
1 2 Manufacturing
Reconcile Sub ledgers to GL
Accounting
Inventory
Single UI for 360view of
Accounting Manufacturing
Accounting accounting across sub ledgers
Inventory
Accounting Source wise Accounting
Values & Details

Main Comparative Account

3
Transaction Point Analysis Across Ledgers
Procurement,
4
Insights
Accruals Costing Batch/Job Accounting &
and write-off Accounting Analysis
Accounting Transaction Accounting Purchase Order Accounting
Register & Sales Order Accounting
Overview and detailed information of Final Accounted Values across Analysis
subledger and GL for easier reconciliation. Cost Adjustment Accounting

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 26

OID Costing Extensions
Transaction Accounting Register ( TAR)

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 27

OID Costing Extensions
Transaction Accounting Register ( TAR)

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 28

OID Costing Extensions
Transaction Accounting Register ( TAR)

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 29

Program Agenda
Overview of Information Discovery
Oracle Information Discovery (OID) - Extensions
Challenges for Costing Period Close
OID for Period Health Check
Challenges for Costing Reconciliation
OID for Transaction Accounting Register
Key Setups
Benefits of OID Costing Extensions
Q&A

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 30

OID Costing Extensions
Key Setups

Profile CST:Endeca Txn Reg Start Date(DD-MON-YYYY)

Role Based Access Setup

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 31

Program Agenda
Overview of Information Discovery
Oracle Information Discovery (OID) - Extensions
Challenges for Costing Period Close
OID for Period Health Check
Challenges for Costing Reconciliation
OID for Transaction Accounting Register
Key Setups
Benefits of OID Costing Extensions
Q&A

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 32

OID Costing Extensions
Benefits
Fast search of Transaction Distributions across organizations and related entities
Charts, graphs and tag clouds for 360o insights into Transaction Distributions
Guided navigation to discover hidden trends
Alerts and Metrics highlight transactions which are unprocessed / uncosted
Search criteria value list for all attributes based on actual attribute values
Results tables enable user to gain in-depth view of the transaction accounting
Identify and mitigate transaction errors - could potentially delay period close
Identify repetitive issues for SCM transaction sources and address root cause to
prevent recurrence.
Track accounting impact of documents like Purchase Orders, Batches and Sales
Orders that could span multiple Organizations and multiple Sub ledgers.
Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 33
OID Costing Extensions
Benefits
Single UI for 360view of accounting across Inventory/Manufacturing and
Procurement sub ledgers, SLA and GL
Cutting edge search and UI capabilities will allow successful reconciliation and
timely period close

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 34

Program Agenda
Overview of Information Discovery
Oracle Information Discovery (OID) - Extensions
Challenges for Costing Period Close
OID for Period Health Check
Challenges for Costing Reconciliation
OID for Transaction Accounting Register
Key Setups
Benefits of OID Costing Extensions
Q&A

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 35

Q&A

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 36

Safe Harbor Statement
The preceding is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
functionality described for Oracles products remains at the sole discretion of Oracle.

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 37

Copyright 2014 Oracle and/or its affiliates. All rights reserved. | 38