ATTACHMENT I ADMISSION INTERNATIONAL

POSTGRADUATE ADMISSION TERMS AND CONDITIONS

UNIVERSITI TEKNOLOGI PETRONAS

1. Visa Approval Letter (VAL) Application

New International Students are required to apply Visa Approval Letter (VAL) before arriving in Malaysia. The visa application
process will take about 3 4 months to be ready so you are advised to meet all the requirements below. Please provide all
the required documents in HIGH RESOLUTION, IN COLOUR and kindly save all documents in PDF file ONLY.

i. Pre Entry Medical Screening and Laboratory report. Please use MOHE Medical checkup form provided. (Kindly
ensure the examining doctor furnish all section in the medical form) Sri Lanka, India & Bangladesh are required to
perform the Pre Entry Medical Screening at EMGS Panel Clinic only. Please use this URL:
http://educationmalaysia.gov.my/index.php/get-started/medical-and-health-insurance/registered-overseas-
clinics.html
ii. Final Official Transcript of Bachelor Degree
iii. Scroll /Graduation Certificate of Bachelor Degree
iv. NOC/LOE for (Iranian and Sub Saharan Country)
v. Yellow Fever Vaccination certificate
vi. O Level Certificate for Nigerian (For NOC application)
vii. Photo Photo passport size photograph with blue background (3.5cm x 5cm)- please follow the guideline below to
avoid any delay in processing of your visa application

PHOTOGRAPH REQUIREMENTS
In color and identical, not black and white
Taken against a WHITE background
Your photos must be professionally printed and 50 millimeters (mm) high x 35 mm wide. Please do not use photos
that have been cut from larger pictures. The image of the student from the crown of the head to the chin must
be between 34 mm and 39 mm high. In the examples below the image on the left shows the correct proportions.
The image on the right shows incorrect proportions.

Be free from reflection or glare on spectacles, the frames of which must not cover the eyes
Free from shadows
Digital enhancements or changes are not acceptable
Taken with the eyes open and clearly visible (with no sunglasses or tinted spectacles, and/no hair across the eyes)
Recommend photographs without spectacles to avoid the risk of rejection because of glare or reflection
With the subject facing forward, looking straight at the camera
With a neutral expression with the mouth closed (no grinning, frowning or raised eyebrows)
Of each person on their own (no objects such as dummies or toys, or other people visible)
Taken with nothing covering the face.
In sharp focus and clear
Be free from redeye
Be taken of the full head, without any covering unless worn for religious or medical reasons
Be printed professionally or taken in a passport photo booth. Photos printed at home are unlikely to be of an
acceptable standard.
Open
Page 1 of 8
 ATTACHMENT I ADMISSION INTERNATIONAL

viii. Clear cover to cover scan of all passport pages including blank pages and cover page (both side). Your passport should
be valid for at least 48 months from the intended date of entry into Malaysia. (please refer to the screen shot below)

ix. Full payment as per details below;

PARTICULARS INTERNATIONAL
Personal Bond (International Student Only) RM3,000 (refundable)
Student Pass Application RM2,120
*Commitment Fee (Upon acceptance of offer) USD 200 / RM880
Insurance (On Campus Only) -
Registration Fee RM 400
Log Book (Research Mode Only) RM 11
NOC (No Objection Certificate) payment
RM100 (if applicable)
(For Nigerian & Sudanese ONLY)
NOC (No Objection Certificate) payment
RM120 (if applicable)
(For Somalian ONLY)
TOTAL RM 6,411

**Note: 1. Commitment fee is part of tuition fees. It will be forfeited if applicants fail to register at the
University or withdraw from the program after registration.
2. Rate for USD 1 = MYR 4.40
3. We do not accept Western Union money transfer
Bank Info:
Payee: INSTITUTE OF TECHNOLOGY PETRONAS SDN BHD
Bank Account Number: 8004852703
Bankers Name: CIMB Berhad
Swift Code: CIBBMYKL
Bankers Address: 20, Jalan Pos Baru, 31000 Batu Gajah, Perak, Malaysia

All required DOCUMENTS must be upload in application dashboard and must be submitted within 3 weeks upon receiving
the offer letter.

Please note that, failure to submit any of these documents may result in an incomplete application that cannot be processed.

Open
Page 2 of 8
 ATTACHMENT I ADMISSION INTERNATIONAL

2. UTP Admission Requirement (Registration)

Research Students:

Complete of your Bachelor/ Master Degree (subject to Senate Approval) by or before the date of the Registration
Period in the offer letter

Approval of your Student Pass by the Malaysian Immigration Department

Pass English requirement with a minimum score of IELTS 6.0, TOEFL - 550, TOEIC 700, valid to be used 2 years from
the examination date.

Coursework Students:

Complete of your Bachelor/ Master Degree (subject to Senate Approval) by or before the date of the Registration
Period in the offer letter

Approval of your Student Pass by the Malaysian Immigration Department

Pass English requirement with a minimum score of IELTS 6.0, TOEFL - 550, TOEIC 700

Please take note that University have the right to cancel or postpone the offered programme if the number of student
is less than feasible as approved by the Admission Committee

3. Fees

i. Sponsored Students
Students are fully responsible for their sponsors failure to settle any outstanding amounts during their study in
UTP.

ii. Non-Sponsored Students

Students and/or their parents/guardian are responsible to bear all cost incurred during their period of study in
UTP. Students are also required to submit a financial affidavit prior registration in UTP.

4. Health Conditions for Entry of Students Into UTP / Medical Check-up

Before being offered admission to the University, each candidate is required to fulfill all health requirements as per the
Guidelines for Medical Examination and Insurance issued by The Malaysian Ministry of Higher Education.

Student must undergo a medical examination and kindly use the MOHE Medical Check-up Form (provided in the offer
package). The medical check-up must be conducted at students home country by a licensed doctor and the medical report
must be produced in English. The completed MOHE medical check-up form must be submitted as one of the documents
for student pass application. Student also requires performing another medical checkup after reaching Malaysia.

Any candidate who is found to have any of the diseases/disorders that prohibits registration during a verification process
by UTPs Health Centre will not be admitted to the University. International students will be required to return to his/her
home country at his/her own expense.

Open
Page 3 of 8
 ATTACHMENT I ADMISSION INTERNATIONAL

5. English Proficiency Certificate

English proficiency certificate (IELTS/TOEFL/TOEIC) is COMPULSORY for ALL international students with a minimum
requirement (IELTS 6.0 / TOEFL 550 / TOEIC 700).

6. Reliability of Information

Information and documents furnished to UTP must be true and correct.

7. Cancellation of Offer / Study

UTP reserves the right to withdraw the offer in the event of any information/document(s) furnished to UTP found to be
untrue. UTP, at their discretion may terminate any student at any time in the event they fail to meet UTPs enrollment
requirements.

PROGRAMME TUITION FEES

Programme by Coursework Fee Per Programme

MSc in Petroleum Engineering RM 59,660
RM 75,000 (International)
MSc in Petroleum Geoscience
RM 50,000 (Malaysian)
MSc in Asset Management & Maintenance RM 24,020
MSc in Electronic System Engineering RM 24,020
RM 75,000 (International)
MBA in Energy Management
RM 50,000 (Malaysian)
RM 50,000 (International)
MSc in Offshore Engineering
RM 25,000 (Malaysian)
RM 100,000 (International)
MSc in Drilling Engineering
RM 70,000 (Malaysian)
RM 31,000 (International)
MSc in Process Integration
RM 31,000 (Malaysian)
RM 70,000 (International)
MSc in Process Safety
RM 70,000 (Malaysian)
Note : Fee charges are based on the credit hours taken on every semester.

For Masters and PhD by research, the tuition fees are as follow: -

Master Programmes PhD Programmes

Annual Tuition Fee
On Campus Off Campus On Campus Off Campus
Engineering RM 6,500 RM 1,200 RM 9,500 RM 1,200
Technology & Science RM 5,500 RM 1,200 RM 8,000 RM 1,200
Management & Humanities RM 4,500 RM 1,200 RM 6,500 RM 1,200
Graduate Seminar (Social Science) RM 1,500
Research Methodology (1st Semester) RM 1,500
Examination @ Viva Voce (1st Semester) RM 1,000 RM 1,500

OTHER RELATED FEES

PARTICULARS LOCAL INTERNATIONAL
Application Fee/ Processing Fee RM 20 USD 50
Insurance RM 36 RM 300
RM 100
Special Pass -
(If renewal of student pass is late)
Re-registration Fee (every subsequent semester) RM 100 RM 100
New Student Pass Application - RM 2,120
Medical Check Up (On Campus study only) - -

Note: All fees are subject to change at Universitys discretion. The University reserves the right to change the programme
fee without prior notice. Exchange Rate: USD1=RM4.40
Open
Page 4 of 8
 ATTACHMENT I ADMISSION INTERNATIONAL

FEES REGULATION AND CONDITIONS

Fees will be collected per semester basis (currently UTP practices two intakes session for Research and trimester intake
session for Coursework)
Candidates accepted to pursue graduate studies in UTP are required to pay the stipulated fees upon registration and
penalty will be imposed for late or non-payment. Fees are to be paid by end of week 4 (after add/or drop courses)
Students who still have outstanding dues may not be allowed to register for the new semester and results may be
withheld.
Students whose fees are paid in part or in full by external agencies/sponsors who find that there may be delays in
receiving funds to inform FFM for consideration and approval.

MODE OF PAYMENTS

The visa processing fees as well as all the necessary payments can be made to Universiti Teknologi PETRONAS with the
following account details:

Payee: Universiti Teknologi PETRONAS

Bank Account Number: 8004857910
Bankers Name: CIMB Berhad
Swift Code: CIBBMYKL
Bankers Address: 20, Jalan Pos Baru, 31000 Batu Gajah, Perak, Malaysia

8. Refund Policy

Refund Category Quantum of Charges Imposed

A. Withdrawal before registration day. 2% of Tuition and Annual fees for one (1) semester.
B. Withdrawal within two (2) weeks in academic semester. 16% of Tuition and Annual fees for one (1) semester.
C. Withdraws after two (2) weeks in academic semester. 100% of Tuition and Annual fees for one (1) semester.

a. For student who has accepted the offer but does not register at UTP:
Refund shall be made within four (4) months from registration date.

b. For student who has withdrawn from UTP:

Refund shall be made within four (4) months from the date of Clearance form (UTP-REG/ADM/008-15) submitted.

Visa Processing Fees

No request for refund will be entertained once the visa application process has been submitted to the Education Malaysia
Global Services (EMGS). Student are advice to carefully consider the Universitys offer before making any related payments.

9. Withdrawal from UTP

Students who intend to withdraw from UTP are required to complete the Clearance form (UTP- CGS/V2) that can be obtained
from Admission Unit, Registry Office.

Open
Page 5 of 8
 ATTACHMENT I ADMISSION INTERNATIONAL

INFORMATION FOR NEW INTERNATIONAL STUDENT

Universiti Teknologi PETRONAS (UTP) warmly welcomes you to our Campus and we wish you every success in your study.

The Campus

The University is located in the state of Perak Darul Ridzuan, about 200km from Kuala Lumpur, the capital city of Malaysia.
The campus was established in a beautifully landscaped setting, amidst the new township of Bandar Sri Iskandar. Its peaceful
environment, wide-open spaces and abundant lakes make these serene surrounding an ideal place for study.

Bandar Seri Iskandar

Situated 40 km southwest of Ipoh, the capital state of Perak Darul Ridzuan, the township of Sri Iskandar is in the midst of
development towards an integrated technological park that comprised of manufacturing industry, pharmaceutical, education
and research & development.

PREPARATION TO STUDY IN MALAYSIA

Introduction

When you arrive, many things about the way of life in Malaysia may seem unfamiliar to you. You will need to know more
about the rules and regulation affecting your stay if you are to proceed smoothly to the completion of your studies. In
addition, all new overseas students are required to attend an orientation programmme before the beginning of the semester.

Climate and Clothing

Bandar Sri Iskandars climate is often warmer in the day and cooler at night. Our normal temperature ranges from 28C to
32C. We recommend you to exercise discretion in your choice of clothing for your comfort. It is advisable to shop for your
clothing when you reach Malaysia to ensure clothing suitability to Malaysia weather and at a reasonable price.

Transportation Guideline (From Kuala Lumpur to Universiti Teknologi PETRONAS)

Train (From KL Sentral to Ipoh Railway Station). Take a taxi from Ipoh Railway Station to UTP. The taxi fare shall
cost you approximately RM50.00 RM80.00.

Train (From KL Sentral to Batu Gajah Railway Station). Take a taxi from Batu Gajah Railway Station to UTP. The
taxi fare shall cost you approximately RM30.00 RM50.00.

Bus (From Kuala Lumpur to Aman Jaya Ipoh Express Bus Terminal).
- Take a taxi from Aman Jaya Ipoh Express Bus Terminal to UTP. The taxi fare shall cost you approximately
RM50.00 RM80.00.

Prior Leaving Home Country

Before leaving your country, please ensure that all required document(s) for entry to Malaysia are in your possession that
include but not limited to passport, insurance coverage, medical requirements and letters.

Open
Page 6 of 8
 ATTACHMENT I ADMISSION INTERNATIONAL

DOCUMENTS TO SUBMIT DURING REGISTRATION

Students are required to bring the following documents (refer to Registration checklist);
Copy of UTP Offer Letter
Recent passport sized photographs (4 copies).
Copy of Acceptance of Offer
Undertakings and Agreement Form
Copy of Official Academic Transcript / Certificates/ Academic Scroll (to be translated in English where applicable)
Copy of passport or traveling documents (all pages).
Note: Passport Expiry date must be not less than 1 (one) year from the date of entry to Malaysia
English certificate with a minimum requirement (IELTS - 6.0 or TOEFL- 550 or TOEIC 700)
MOHE Medical Check-up form (must be certified in English by licensed doctor)
Sponsorship Guarantee letter (for sponsored students) OR
Letter of Financial Affidavit for Non-sponsored students
Original receipt of payment for Application & Commitment fee

FEES DURING REGISTRATION (for New Student)

PARTICULARS LOCAL INTERNATIONAL
Personal Bond (International Student Only) - RM3,000 (refundable)
Student Pass Application - RM2,120
*Commitment Fee (Upon acceptance of offer) RM 500 USD 200 / RM880
Insurance (On Campus Only) RM36 -
Registration Fee RM 400 RM 400
Log Book (Research Mode Only) RM 11 RM 11
NOC (No Objection Certificate) payment
- RM100 (if applicable)
(For Nigerian & Sudanese ONLY)
NOC (No Objection Certificate) payment
- RM120 (if applicable)
(For Somalian ONLY)
TOTAL RM 947 RM 6,411
**Note: 1. Commitment fee is part of tuition fees. It will be forfeited if applicants fail to register at the
University or withdraw from the program after registration.
2. Rate for USD 1 = MYR 4.40
3. We do not accept Western Union money transfer
4. The students can only be registered with a FULL payment during registration. Installment or
partial payment will not be accepted.

Copies of certificates and other documents must be certified (as true copies) by relevant authorities. You are also required to
bring the ORIGINAL documents during registration.

Student Pass

Student Pass is issued based on the offer for study at UTP. The issuance of the pass is governed by the following conditions:

o Students must not be involved in any activities against the laws and regulations of Malaysia.
o Approval of student pass can be revoked or withdrawn if the pass holder fails in their examination or defies any
conditions specified by UTP and the Government of Malaysia.
o Students are not permitted to be involved in any employment activities except those who have to undergo
industrial training, unless it is a pre-requisite of the study.
o Students must return to their home country upon completion of their studies.

Student Pass is not transferable. The pass will be revoked if student change to other institution/universities. Should the
student choose to transfer to another institution/university, the student will be required to return to their home country and
apply for a new student pass under the new institution/university.

Open
Page 7 of 8
 ATTACHMENT I ADMISSION INTERNATIONAL

Advice to Students

Students who have been accepted to UTP must ensure that they have all the necessary documents and personal effects ready
well before the time of departure. Students are advised on the following:

o Bring along documents i.e. flight ticket, passport, Visa Approval Letter, Offer Letter from UTP, original and copies
of academic qualifications.
o Bring suitable clothing and medication if you are suffering from specific illness.
o Contraband such as drugs is not allowed into the country. Neither are perishable food, animals and plants.
o Inform UTP Admission Officer of your arrival details i.e. flight numbers, date of departure and expected date and
time of arrival at least 2 weeks before leaving your home country.

Drug Laws

The laws relating to drugs are strict and the penalties are extremely harsh. In the case of prescribed drugs, students are
required to bring along medical reference letter from a licensed doctor. Drug such as cannabis, LSD and cocaine are illegal
and absolutely prohibited. The Customs Department and Police Department have the right to search your
luggage/possessions for illegal drugs.

Accommodation

Students will be provided with accommodation within the University for 1 Semester only (subject to availability). Hostel rental
about RM 160 per month (changes of fee can be made without prior notice).

Cost of Living Allowance

Students are advised to allocate adequate fund for daily expenses while waiting for their scholarship or study loan approval.
The average cost of living expenses at the university ranges from RM 500 RM 1000 per month.

Universitys Act / Rules / Regulations / Procedure

Students are governed by Universitys Act, rules and regulations imposed by the University.

Appearance

Students are required to adhere to Students Dress Code while they are within the Universitys vicinity. Students Card/Matric
card must be worn at all times.

Contacts

For further information on admission and registration, students may contact the Admission and Registration Unit, Registry
Office at the following numbers:-

Mr M Shahrul Nizam B Shah Kobat shahrulnizam_shahkob@utp.edu.my +605-368 8403

Ms Nurzaihan Zulkefly zaihan.zulkefly@utp.edu.my +605-368 8346
Mdm Norhasidah Bt. Meor Ahmad Kasri norhasidah_meor@utp.edu.my +605-368 8359
Mr Muhamad Faiz B Nasmi mfaiz.nasmi@utp.edu.my +605-368 8331
Mr Muhammad Azfar Bin Awalluddin azfar.awalluddin@utp.edu.my +605-368 8345

For information/inquiry on student visa, students may contact the Office of International Student Monitoring Unit, Registry
Department at the following numbers:

Mr Raja Shoman Raja Rosdin rshoman_rrosdin@utp.edu.my +605-368 8417

Mr Remmi Arfizri B Abdullah remmi_abdullah@utp.edu.my +605-368 8408
Mr Mohammad Azahari B Roslan azahari.roslan@utp.edu.my +605-368 8547
Mr Meor Muhammad Faisal B Meor Latip faizal.latip@utp.edu.my +605-368 8540

Open
Page 8 of 8