Documente Academic
Documente Profesional
Documente Cultură
Keyboard Shortcuts
D e s k t o p R e f e re n c e G u i d e
f o r O S X L e op a rd
b y D e a n P i re r a
ISBN 978-0-9807734-0-8
DISCLAIMER
Information has been obtained from sources believed to be reliable. However,
because of the possibility of human or mechanical error by our sources, Dean
Pirera does not guarantee the accuracy or adequacy of any information. Whilst
every precaution has been taken in the preparation of this Book, Dean Pirera is not
responsible for errors or omissions, or for damages or loss resulting from the use
of the information contained herein.
Keyboard Shortcuts
This ebook is a complete compilation of Microsoft Office 2008 Word, Excel,
PowerPoint, Entourage and Messenger keyboard shortcuts. Using keyboard
shortcuts instead of your mouse can greatly increase your efficiently and
productivity on your Apple computer.
To learn more about Mac OS X keyboard shortcuts see How to Use Mac OS X
Keyboard Shortcuts for Leopard, available online as a book or ebook at
www.osxkeyboardshortcuts.com.
There are two basic ways to give an instruction on your Mac. One is through
pressing the keys on the keyboard and the other is by moving and clicking the
mouse. This book contains hundreds of ways to command your Mac in Office
2008 by pressing just the keys.
2. All keyboard shortcuts included in this book are current with the latest Mac
operating system, OS X 10.5 Leopard.
3. Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other
keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard
shortcuts for laptop computers might also differ.
4. The settings in some versions of the Macintosh operating system and some
utility applications might conflict with keyboard shortcuts and function key
operations in Office.
For information about changing the key assignment of a keyboard shortcut, see
Mac Help for your version of the Macintosh operating system or see your utility
application.
Understanding Symbols
When you click the top menu bar on your screen, for example File, you will see a
vertical menu drop down displaying various words and phrases. These words and
phrases are commands. To the right of some of these commands are groups of
symbols and characters. Two examples are O and S.
This notation is Apple shorthand for keyboard shortcuts - each shortcut refers to
a specific command.
Its important you learn what each symbol represents so that you know which
keys to press when applying a shortcut. This is presented in further detail on the
Keyboard Symbols table (page 5).
Using keyboard shortcuts builds fast navigation skills and helps you gain
confidence on your Mac. Applying even just a few of these shortcuts can save you
time and money.
Resources
Mactopia at www.microsoft.com
Apple at www.apple.com
Accessibility Options
Mac Universal Access Features Used in Oce 2008
Microsoft Office applications use the Universal Access features of Mac OS X.
If it is difficult for you to hear or see or if you have limited dexterity, Universal Access
features can make it easier to use your computer.
To customise preferences, use the Universal Access pane in System Preferences and
consult the following table for information about how Oce applications work with
Universal Access in Mac OS X.
Scenario 1
Solution
3. Find the keyboard shortcut that you want to turn o and then
clear the On check box.
Scenario 2
Scenario 3
Solution
If the key combination you enter does not appear in the Press new keyboard shortcut
box, that key combination is not valid. Valid key combinations must include at least one
modied key (for example, or ) or a Function key (for example, F7).
To cancel the keyboard shortcut assignment, press Escape.
6. Click Assign.
Data Merge
Merge a document N
Edit a data-merge data document E
Check for errors K
Insert a merge eld F
Document Outline
Promote a paragraph
Demote a paragraph
Demote to body text N
Move selected paragraphs up
Move selected paragraphs down
Expand text under a heading +
Collapse text under a heading -
Expand or collapse all text or headings A
Show the rst line of body text or all body text L
Show all headings with the specied heading level (heading level)
Extending a Selection
Press the shortcut keys, and then drag a column boundary
Turn extend mode on F8
Select the nearest character to the left F8, and then press
Select the nearest character to the right F8, and then press
Expand a selection F8 (press once to select a word,
twice to select a sentence, three
times to select a paragraph)
Reduce the size of a selection F8
Turn extend mode o .
Formatting Characters
Change the font F
Increase the font size >
Decrease the font size <
Increase the font size by 1 point ]
Decrease the font size by 1 point [
Change the formatting of characters (Font D
command, Format menu)
Change the case of letters F3
Format in all capital letters A
Apply bold formatting B
Apply an underline U
Underline words but not spaces W
Function Keys
Undo the last action F1
Cut text or graphics F2
Copy text or graphics F3
Paste the Clipboard contents F4
Choose the Go To command (Edit menu) F5
Go to the next pane or frame F6
Choose the Spelling and Grammar command F7
(Tools menu)
Extend a selection F8
Update selected elds F9
*see note below
Go to the next eld F11
*see note below
Choose the Save As command (File menu) F12
*see note below
Copy text F2
Change letters to upper, lower, or mixed case F3
Repeat a Find or Go To action F4
Move to a previous revision F5
Go to the previous pane or frame F6
Choose the Thesaurus command (Tools menu) F7
Shrink a selection F8
Switch between a eld code and its result F9
*see note below
Display a contextual menu F10
*see note below
A contextual menu shows a list of commands relevant to a particular item. Among
items for which you can display a contextual menu are text, tables, words agged by the
spelling checker, and graphics.
Inserting Fields
A DATE eld D
A LISTNUM eld L
A PAGE eld P
A TIME eld T
An empty eld F9
Reviewing Documents
Insert a comment A
Turn track changes on or o E
Go to the beginning of a comment
Go to the end of a comment (The key is not available on
all keyboards)
Go to the beginning of the list of comments
Go to the end of the list of comments
Charts
Insert a new chart sheet. F11
This keyboard shortcut conicts with a default Expos key assignment in Mac OS X
version 10.3 or later. To use this Oce keyboard shortcut, you must rst turn o the
Expos keyboard shortcut for this key. On the Apple menu, click System Preferences.
Under Personal, click Dashboard & Expos. Under Keyboard and Mouse Shortcuts, on
the pop-up menu for the shortcut that you want to turn o, select .
Cycle through chart object selection or
Alternate between hiding chart objects, displaying 6
chart objects, and displaying placeholders for chart
objects
Data Forms
Move to the same eld in the next record
Move to the same eld in the previous record
Move to the next eld that you can edit in the
record
Move to the previous eld that you can edit in the
record
Move to the rst eld in the next record
Move to the rst eld in the previous record
Move to the same eld 10 records forward
Move to a new record
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Data Forms (continued)
Move to the same eld 10 records back
Move to the rst record
Move one character left within a eld
Move one character right within a eld
Select the character to the left
Select the character to the right
Dialog Boxes
Move to the next text box
Move to the previous text box
Switch to the next tab in a dialog box
Switch to the previous tab in a dialog box
Perform the action assigned to the default
command button in the dialog box (the button
with the bold outline, often the OK button)
Cancel the command and close the dialog box
Function Keys
Undo F1
Cut text from the active cell F2
Edit a cell comment F2
Copy text from the active cell F3
Open the Formula Builder F3
Paste text into the active cell F4
Repeat the last Find (Find Next) F4
Close the window F4
Display the Go To dialog box F5
Display the Find dialog box F5
Restore the window size. F5
This keyboard shortcut conicts with a default Mac OS X key assignment. To use this
Oce keyboard shortcut, you must rst turn o the Mac OS X keyboard shortcut for this
key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard &
Mouse. Click the Keyboard shortcuts tab, and then clear the On check box for the key
assignment that you want to turn o.
Move to the next pane in a workbook that has F6
been split
Move to the previous pane in a workbook that has F6
been split
Move to the next workbook window F6
Move to the previous workbook window F6
Check spelling F7
Turn on extend selection mode; used with arrow F8
keys or cursor
Add to the selection F8
Ledger Sheets
Show the Category AutoComplete Menu
Move to the previous item in the Category
AutComplete Menu
Move to the next item in the Category
AutoComplete Menu
Scroll up one page in the Category AutoComplete
Menu
Scroll down one page in the Category
AutoComplete Menu
Go to the bottom of the Category AutoComplete
Menu
Closes the Category AutoComplete Menu
Assign the selected category in the Category or
AutoComplete Menu
Show the Priority menu
Toolbars
Make the rst button on a oating toolbar active F10
When a toolbar is active, select the next button or
menu on the toolbar
When a toolbar is active, select the previous button
or menu on the toolbar
When a toolbar is active, select the next toolbar
When a toolbar is active, select the previous tool-
bar
Perform the action assigned to the selected button
Windows
Switch to the next application
Switch to the previous application
Presentations
Create a new presentation N
Open the Project Gallery P
Insert a new slide M
Make a copy of the selected slide in outline view, D
slide sorter view, or in the outline pane in normal
view
Make a copy of the selected slide in notes page D
view, or in the slides pane or notes pane in normal
view
Open a presentation O
Close a presentation W
Print a presentation P
Save a presentation S
Save a presentation with a dierent name, location, S
or le format.
Quit PowerPoint Q
Selecting Text
One character to the right
One character to the left
From the insertion point to the same point one line
up
From the insertion point to the same point one line
down
All text to the start of the line
All text to the end of the line
From the insertion point to the end of the para-
graph
From the insertion point to the beginning of the
paragraph
From the insertion point to the beginning of the
text box
From the insertion point to the end of the text box
NOTE: Tip You can press the HELP key during a slide show to see a list of keyboard
shortcuts. (The HELP key is not available on some keyboards).
Perform the next animation or advance to the next N space or
slide
Return to the previous animation or return to the P or
previous slide
Go to slide number The number of the slide that you
want to view, and then press
Display a black screen, or return to the slide show B or .
from a black screen
Display a white screen, or return to the slide show W or ,
from a white screen
Stop or restart an automatic slide show S or +
Start slide show from the rst slide S
Start slide show from the current slide B
End a slide show , . or -
Erase on-screen annotations E
Go to next hidden slide if the next slide is hidden H
Redisplay hidden pointer and/or change the P
pointer to a pen
Redisplay hidden pointer and/or change the A
pointer to an arrow
Hide the pointer and button immediately H
Hide the pointer and button in 10 seconds U
Show or hide the arrow pointer A or =
Display the contextual menu Hold down and
Calendar
Show or hide the folder list B
The folder list is the left pane of the Entourage window that contains folders for
messages, contacts, and other items. If the folder list is not visible, on the View menu,
click Show Folder List. If you are in Calendar view, Show Folder List is on the Calendar
menu.
Create a new calendar event N
Open the selected calendar event O
Delete the calendar event
Switch the view to include today T
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Calendar (continued)
Open the Go To Date dialog box T
In day view, move to the previous day. In week [
and work week views, move to the previous week.
In month view, move to the previous month.
In day view, move to the next day. In week ]
and work week views, move to the next week.
In month view, move to the next month.
Copy the selected contact to another calendar C
Categories
Assign the selected item to categories ;
Open the Categories dialog box. You can use the ;
Categories dialog box to add or remove a cat-
egory, or to change a category's color.
Designate the category as the primary category S
Grouped Messages
Read the last unread message of a previous group [
that contains an unread message
Read the rst unread message of the next group ]
that contains an unread message
Read the last message in the previous group [
Read the rst message in the next group ]
Delete the current message and read the last mes- [
sage in the previous group
Delete the current message and read the rst mes- ]
sage in the next group
Delete the current message and open the last [
unread message in a previous group that contains
an unread message
Delete the current message and open the rst ]
unread message in the next group that contains an
unread message
Delete all the messages in the group
Help Window
Open Entourage Help ?
Scroll toward the beginning of a Help topic one
screen at a time
Scroll toward the end of a Help topic one screen
at a time
Scroll toward the beginning of a Help topic one
line at a time
Scroll toward the end of a Help topic one line at
a time
Messages
Create a new message N
In the Message list for a newsgroup, create a new N
mail message
Send the open message
Move the open message to the Outbox so that
Entourage sends it the next time you connect to
the server
Send all messages in the Outbox and receive all K
incoming messages
Send all the messages in the Outbox K
Save the open message and store it in the Drafts S
folder
Add an attachment to the open message E
Check spelling in the open message L
Check recipient names in the open messages C
Reply to the sender of the message or, if the R
message is from a mailing list, reply to the
mailing list
Reply to all R
Reply only to the sender of a mailing list message R
Forward the message J
Redirect the message J
Open the selected message in a separate window O
Clear the ag for the selected message '
Mark the selected message as junk mail J
Mark the selected message as not junk mail J
Display the previous message [
Display the next message ]
Add the sender of the selected message to the C
Address Book
Move the selected message to a folder M
Message List
Open the Message list in a new window N
Show or hide the folder list B
The folder list is the left pane of the Entourage window that contains folders for
messages, contacts, and other items. If the folder list is not visible, on the View menu,
click Show Folder List. If you are in Calendar view, Show Folder List is on the Calendar
menu.
Create a new message N
Create a new folder N
Open the selected message O
Show or hide the Preview pane \
Notes
Show or hide the folder list B
The folder list is the left pane of the Entourage window that contains folders for
messages, contacts, and other items. If the folder list is not visible, on the View menu,
click Show Folder List. If you are in Calendar view, Show Folder List is on the Calendar
menu.
Create a new note N
Open the selected note O
Select all notes, if the Notes list is the active pane A
Cancel the selection of all notes A
Duplicate the note D
Delete the note
Close the current open note and open the previous [
note in the Notes list
Close the current open note and open the next ]
note in the Notes list
Project Centre
Show or hide the folder list +B
Search
Find text in items F
Find the next instance of the text you searched for G
in an item
Find the next instance of the selected text G
Cancel a search in progress .
Perform an Advanced Search F
Perform a search on an IMAP server (IMAP accounts F
only)
Tasks
Show or hide the folder list B
The folder list is the left pane of the Entourage window that contains folders for
messages, contacts, and other items. If the folder list is not visible, on the View menu,
click Show Folder List. If you are in Calendar view, Show Folder List is on the Calendar
menu.
Create a new task N
Open the selected task O
Select all tasks, if the Tasks list is the active pane A
Cancel the selection of all tasks A
Duplicate the task D
Delete the task
Close the current open task and open the previous [
task in the Tasks list
Close the current open task and open the next task ]
in the Tasks list
Smiley :) or :-)
Star (*)
Note (8)
Aeroplane (ap)
Devil (6)
Filmstrip (~)
Sun (#)
Bowl (||)
Auto (au)
Computer (co)
Lightning (li)
Money (mo)
Pizza (pi)
Plate (pl)
Snail (sn)
Umbrella (um)
Turtle (tu)
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