TA/DA Policy of Bengal Group of Industries

Annex - M

A. CONVEYANCE

Conveyance entitlement rules for employees on official duties:

1. MD/CEO/ED/ CFO/COO /CIO/ Sr. GM/GM/DGM/AGM/ Equivalent

Office Transport or any other transport to be decided by the employee as per prevailing situation and needs.

2. Sr. Manager/Manager

- Within 2 (two) k.m. by Rickshaw

- Up to 20 (twenty) k.m. by Auto Rickshaw or similar transport
- Above 20 (twenty) k.m. by Public Transport/Taxi (If required)
- Outside Dhaka Metro: Office Transport (if available) or as above.

3. Deputy Manager/Asst. Manager

- Within 2 (two) k.m. by Rickshaw

- Up to 15 (Fifteen) k.m. by Auto Rickshaw or similar transport
- Above 15 (Fifteen) k.m. by Public Transport/Taxi (If required)
- Outside Dhaka Metro: Office Transport (if available) or as above.

4. Sr. Executive/Executive

- Within 2 (two) k.m. by Rickshaw (If available)

- Up to 10 (ten) k.m. by Auto Rickshaw or similar transport
- Above 10 (ten) k.m. by Public Transport/ Auto
- Outside Dhaka Metro: Office Transport (if available) or as above.

5. Asst. Executive/Trainee Asst. Executive

- Within 2 (Two) k.m. by Rickshaw or Public transport.

- More than 2 (Two) k.m. but within city by Public transport
- Outside Dhaka Metro: Office Transport (if available) or as above.

6. SR/Sales Assistant/Office Assistant / Office Attendant /Peon / Driver / Cleaner

- Within 1.00 (One) k.m. by walk/Rickshaw

- More than 1.00 (One) k.m. by Public Transport.

Note - 1: Conveyance bill will be paid at actual. Public Transport means Bus, Minibus, Maxi, Duranta, Tempo or
any other kind of public transport.

In case of emergency the Unit / Departmental Head can advise their associates to use any kind of transport as per the
prevailing situation demands.

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 TA/DA Policy of Bengal Group of Industries

B. FOODING EXPENSES / ALLOWANCES

If any employee is out of the office during Breakfast / Lunch / Dinner Time on official duty, he / she will be
entitled to get Breakfast / Lunch / Dinner allowance as follows:

1. MD/ED/ CFO/COO /CIO/ Sr. GM/GM/DGM/AGM/ Equivalent

- At actual as per bill.

2. Sr. Manager / Manager Equivalent

Metropolitan City Out of Metropolitan City
Breakfast - Tk. 90.00 Tk. 80.00
Lunch - Tk. 180.00 Tk. 160.00
Dinner - Tk. 180.00 Tk. 160.00

3. Deputy Manager/Asst. Manager /Equivalent

Metropolitan City Out of Metropolitan City
Breakfast - Tk. 80.00 Tk. 70.00
Lunch - Tk. 160.00 Tk. 140.00
Dinner - Tk. 160.00 Tk. 140.00

4. Sr. Executive / Executive / Equivalent

Metropolitan City Out of Metropolitan City
Breakfast - Tk. 70.00 Tk. 60.00
Lunch - Tk. 140.00 Tk. 120.00
Dinner - Tk. 140.00 Tk. 120.00

5. Asst. Executive/Trainee Asst. Executive

Metropolitan City Out of Metropolitan City
Breakfast - Tk. 50.00 Tk. 45.00
Lunch - Tk. 90.00 Tk. 75.00
Dinner - Tk. 100.00 Tk. 90.00

6. Sales Assistant/Office Assistant / Office Attendant / Peon / Driver / Cleaner

Metropolitan City Out of Metropolitan City
Breakfast - Tk. 45.00 Tk. 40.00
Lunch - Tk. 80.00 Tk. 70.00
Dinner - Tk. 90.00 Tk. 80.00

Notes for Fooding Allowance / Expenses:

d) Time for
Breakfast : 6:00 ~ 8:00 a.m.
Lunch : 1:30 ~ 2:30 p.m.
Dinner : 9:00 ~ 11:00 p.m.

e) Bills for fooding expenses / allowances to be submitted with the approved format of the company.

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 TA/DA Policy of Bengal Group of Industries

C. DOMESTIC TRAVELLING ENTITLEMENT RULS

1. The Traveling Entitlement Rules are applicable for employees of the Company for traveling inside
Bangladesh.

2. The traveling expenses bill with Unit / Departmental Head's approval, shall be submitted to the Accounts
& Finance Division within 3 (three) working days of one's stay at office after completion of the travel.
The prescribed form should be used for this purpose.

3. When details of any entry cannot be accommodated in the prescribed form, it is suggested to use a
separate sheet for writing the details and enter the consolidated description and total figure on the form.

4. Receipts should be submitted for all expenditures wherever possible.

5. For unusual items, comments are required.

6. Transportation expenses should include the cost of ticket plus other related charges, taxes, duties, fees, tolls,
penalty charges for ticket cancellation, overweight luggage, etc. A separate sheet should be used for details.

7. For local conveyance the company's Conveyance Bill form should be used for details.

8. Miscellaneous business expenses should include expenses, not included in other categories mentioned in the
bill form and would include postage, telex, fax and official telephone, etc.

9. Metropolitan towns would include Dhaka, Chittagong,Khulna, Rajshahi, Sylhet & Coxs Bazar.

10. When traveling, a daily diary/ movement register as per format of the company should be maintained and the
traveling bill should be prepared based on that diary.

11. Domestic Traveling Means: if an employee visits other cities (other than the city of his / her work station)
for official purpose and spends night there.

i) However, the facilities under this rule will be also considered, in case an employee does not spend a
night but make a visit to another city, which is at least 2 (two) hours journey ( one way) by road from
stationed or spend at least 8 (eight) hours (including traveling time).

ii) For the purpose of calculating pocket allowance 24 (twenty-four) hours journey (from the time of
starting journey) will be considered a day(Overnight stay). However, 12 (twelve) hours immediately
following completion of a day (24 hours) also be considered a day.

12. Actual Hotel bill(s) are required by all employees for lodging expenses. The limit of lodging expenses
includes all kinds of taxes.
13. Supporting bill(s) for meals are not required for the employee from the rank of Sr. Manager and below. The
meal bill is to be submitted as per the format of fooding allowance.

14. Lodging at own arrangement: Bill to be submitted as per approved form of the company with
communication details.
15. The Management at its own discretion may provide facilities like any mode of transport, lodging or any type
of expenses for any employees during domestic travels on situational demand.
16. Ex. Head Quarter: Out of city corporation or metropolitan or district town if not necessary to stay at night
and return to residence.
17. Breakfast will be applicable for over night stay & dinner will be applicable after 9.00PM /Overnight stay.

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 TA/DA Policy of Bengal Group of Industries

Traveling Entitlement for the ED/CEO

1. Transportation

a) By Air : Economy Class.

b) By Train : 1st Class A.C. or equivalent
c) By other modes : At actual
d) By Company's transport : Free of charge.

2. Local Conveyance

a) By Company's transport : Free of charge.

b) By other modes : At actual.

3. Lodging
a) At Hotel : At actual but maximum limited upto Tk.3000 (Taka three thousand)
per day for metropolitan town and Tk. 2500 (Taka two thousand &
five hundred) only for other places.

b) Own arrangement : A daily haltage allowance @ Tk.1000/- per night.

4. Meals - At Hotel : At actual

5. Entertainment : At actual.
6. Daily pocket allowance : Tk.800 (Tk. eight hundred only) per day.

Traveling Entitlement for the CFO/COO /CIO/ Equivalent

1. Transportation

a) By Air : Economy Class.

b) By Train : 1st Class A.C. or equivalent
c) By other modes : At actual
d) By Company's transport : Free of charge.

2. Local Conveyance

a) By Company's transport : Free of charge.

b) By other modes : At actual.

3. Lodging

a) At Hotel : At actual but maximum limited upto Tk.2800 (Taka two thousand &
eight hundred) per day for metropolitan town and Tk. 2300 (Taka
two thousand three hundred) only for other places.

b) Own arrangement : A daily haltage allowance @ Tk.800/- per night.

4. Meals - At Hotel : At actual

5. Entertainment : At actual.

6. Daily pocket allowance : Tk.700 (Tk. Seven hundred) per day.

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 TA/DA Policy of Bengal Group of Industries

Traveling Entitlement for the Sr. GM / GM / Equivalent

1. Transportation

a) By Air : Economy Class.

b) By Train : 1st Class A.C. or equivalent
c) By other modes : At actual
d) By Company's transport : Free of charge.

2. Local Conveyance

a) By Company's transport : Free of charge.

b) By other modes : At actual.

3. Lodging

a) At Hotel : At actual but maximum limited upto Tk.2500 (Taka two thousand &
five hundred) per day for metropolitan town and Tk. 2000 (Taka two
thousand) only for other places.

b) Own arrangement : A daily haltage allowance @ Tk.600/- per night.

4. Meals - At Hotel : At actual

5. Entertainment : At actual but not exceeding Tk. 2000 (Two thousand) for seven days

6. Daily pocket allowance : Tk.600 (Tk. Six hundred) only per day.

Traveling Entitlement for DGM / AGM / Equivalent

1. Transportation
a) By Air : Economy Class.
b) By Train : 1st Class or equivalent
c) By Bus : A.C. / Non A.C. bus
d) By Launch : 1st Class / A.C. cabin or equivalent
e) By Company's transport : Free of charge.

2. Local Conveyance

a) By Company's transport : Free of charge.

b) By other modes : At actual as per conveyance rules
3. Lodging

a) At Hotel : At actual but maximum limited to Tk.2400/- (Tk. Two thousand

four hundred) per day for metropolitan town and Tk 1800/- (Tk.
One thousand eight hundred) only for other places.

b) Own arrangement : A daily haltage allowance @ Tk 500 per night / others.

4. Meals-At Hotel : At actual

5. Entertainment : At actual but not exceeding Tk. 1800 (one thousand & eight hundred)
for seven days
6. Daily pocket allowance : Tk.500 (Tk. Five hundred) only.

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 TA/DA Policy of Bengal Group of Industries

Traveling Entitlement for Sr. Manager / Manager

1. Transportation
a) By Train : 1st Class or equivalent
b) By Bus : A.C. / Non A.C. bus
c) By Launch : 1st Class / A.C. cabin or equivalent
d) By Company's transport : Free of charge.

2. Local Conveyance
a) By Company's transport : Free of charge.
b) By other modes : At actual as per conveyance rules
3. Lodging
a) At Hotel : At actual but maximum limited to Tk.2000/- per day for
metropolitan town and Tk 1500/- for other places.
b) Own arrangement : A daily haltage allowance @ Tk. 400 per night / others.

4. Meals-At Hotel : Tk. 450 (Tk. Four hundred & fifty) for Metropolitan city & Tk. 400
(Four hundred) for out of Metropolitan city for 1 (one) day. The
breakdown of fooding allowance is as follows:

Metropolitan City Out of Metropolitan City

Breakfast - Tk. 90.00 Tk. 80.00
Lunch - Tk. 180.00 Tk. 160.00
Dinner - Tk. 180.00 Tk. 160.00

5. Daily pocket allowance : Tk. 400 (Tk four hundred) only.

6. Entertainment : At actual but not exceeding Tk. 1200 (One thousand & two hundred)
for seven days

Traveling Entitlement for Deputy Manager / Asst. Manager

1. Transportation
a) By Train : 1st Class or equivalent
b) By Bus : A.C. / Non A.C. bus
c) By Launch : 1st Class / A.C. cabin or equivalent
d) By Company's transport : Free of charge.

2. Local Conveyance
a) By Company's transport : Free of charge.
b) By other modes : At actual as per conveyance rules
3. Lodging
a) At Hotel : At actual but maximum limited to Tk.1500/- per day for
metropolitan town and Tk 1000/- for other places.
b) Own arrangement : A daily haltage allowance @ Tk300.00 per night / others.

4. Meals-At Hotel : Tk. 400 (Tk. Four hundred) for Metropolitan city & Tk. 350 (Three
hundred & fifty) for out of Metropolitan city for 1 (one) day. The
breakdown of fooding allowance is as follows:
Metropolitan City Out of Metropolitan City
Breakfast - Tk. 80.00 Tk. 70.00
Lunch - Tk. 160.00 Tk. 140.00
Dinner - Tk. 160.00 Tk. 140.00
5. Daily pocket allowance : Tk.300.00 (Tk. Three hundred) only.
6. Entertainment : At actual but not exceeding Tk. 800 (Eight hundred) for seven days

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 TA/DA Policy of Bengal Group of Industries

Traveling Entitlement for Sr. Executive / Executive / Equivalent

1. Transportation

a) By Train : 1st Class or equivalent

b) By Bus : A.C. bus/Non AC
c) By Launch : Non A.C. cabin
d) By Company's transport : Free of charge.

2. Local Conveyance
a) By Company's transport : Free of charge.
b) By other modes : At actual as per conveyance rules
3. Lodging
a) At Hotel : At actual but maximum limited to Tk.1200/- per day for
metropolitan town and Tk. 800/- for other places.

b) Own arrangement : A daily haltage allowance @ Tk250 per night / others.

4. Meals-At Hotel : Tk. 350 (Tk. three hundred & fifty) for Metropolitan city & Tk. 300
(Three hundred) for out of Metropolitan city for 1 (one) day. The
breakdown of fooding allowance is as follows:
Metropolitan City Out of Metropolitan City
Breakfast - Tk. 70.00 Tk. 60.00
Lunch - Tk. 140.00 Tk. 120.00
Dinner - Tk. 140.00 Tk. 120.00

5. Daily pocket allowance : Tk.250 (Tk. two hundred & fifty) only.
6. Entertainment : At actual but not exceeding Tk. 600 (Six hundred) for seven days

Travelling Entitlement for Asst. Executive/ Trainee Asst. Executive

1. Transportation

a) By Train : 2nd Class or equivalent

b) By Bus : Non A.C. Bus
c) By Launch : Non A.C Cabin or equivalent

2. Local Conveyance : At actual as per Company's conveyance rules

3. Lodging
a) At Hotel : At actual but maximum limited to Tk.600/- per day for metropolitan
town and Tk 400/- for other places.

b) Own arrangement : A daily haltage allowance @ Tk. 200.00 per night / others.

4. Meals-At Hotel : Tk. 240 (Tk. two hundred & forty) for Metropolitan city & Tk. 210
(Two hundred & ten) for out of Metropolitan city for 1 (one) day. The
breakdown of fooding allowance is as follows:

Metropolitan City Out of Metropolitan City

Breakfast - Tk. 50.00 Tk. 45.00
Lunch - Tk. 90.00 Tk. 75.00
Dinner - Tk. 100.00 Tk. 90.00

5. Daily pocket allowance : Tk.100 (Tk. One hundred) only

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 TA/DA Policy of Bengal Group of Industries

Travelling Entitlement for Sales Assistant/ Office Assistant/Office Attendant / Driver / Deliveryman / Peon /
Cleaner / Equivalent Rank

1. Transportation

a) By Train : Economic Class / Equivalent

b) By Bus : Non A.C.
c) By Launch : Economy class

2. Local Conveyance : At actual as per Company's conveyance rules

3. Lodging

a) At Hotel : At actual by maximum limited to Tk. 300/- per day for metropolitan
town and Tk.200/- for other places.

b) Own arrangement/others : A daily haltage allowance @ Tk.100.00 per night.

4. Meals-At Hotel : Tk. 215.00 (Tk. two hundred and fifteen) for Metropolitan city & Tk.
190 (One hundred & ninety) for out of Metropolitan city for 1 (one)
day. The breakdown of fooding allowance is as follows:

Metropolitan City Out of Metropolitan City

Breakfast - Tk. 45.00 Tk. 40.00
Lunch - Tk.80.00 Tk. 70.00
Dinner - Tk. 90.00 Tk. 80.00

5. Daily pocket allowance : Tk.60.00 (Tk. sixty only) per day.

Note: Driver of delivery covered van will get Tk. 325 (Three hundred and twenty five) only for fooding, hotel and
pocket allowance and Helper/Delivery man will get Tk. 225 (Two hundred and twenty five) only for fooding, hotel and
pocket allowance. Supporting bill is not required.

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 TA/DA Policy of Bengal Group of Industries

D. TOUR POLICY FOR FIELD FORCE BPWL & BPPL

Travelling Entitlement for Divisional Manager

1. Transportation

a) By Train : 1st Class or equivalent

b) By Bus : A.C. Bus
c) By Launch : 1st Cabin or equivalent

2. Local Conveyance : At actual as per Company's conveyance rules

3. Lodging
a) At Hotel : At actual but maximum limited to Tk.1000/- per day for
metropolitan town and Tk 800/- for other places.

b) Own arrangement : A daily haltage allowance @ Tk. 300 per night / others.

4. Meals-At Hotel : Tk. 300 (Tk. Three hundred) for Metropolitan city & Tk. 270 (Two
hundred & seventy) for out of Metropolitan city for 1 (one) day. The
breakdown of fooding allowance is as follows:

Metropolitan City Out of Metropolitan City

Breakfast - Tk. 70.00 Tk. 60.00
Lunch - Tk. 110.00 Tk. 100.00
Dinner - Tk. 120.00 Tk. 110.00

5. Daily pocket allowance : Tk.150 (Tk. One hundred & fifty) only

Travelling Entitlement for ASM/ASE of BPWL & BPPL

1. Transportation

a) By Train : 1st Class or equivalent

b) By Bus : Non A.C. Bus
c) By Launch : 1st Class or equivalent

2. Local Conveyance : At actual as per Company's conveyance rules

3. Lodging
a) At Hotel : At actual but maximum limited to Tk.800/- per day for metropolitan
town and Tk 600/- for other places.

b) Own arrangement : A daily haltage allowance @ Tk. 250 per night / others.

4. Meals-At Hotel : Tk. 270 (Tk. two hundred & seventy) for Metropolitan city & Tk. 260
(Two hundred & fifty) for out of Metropolitan city for 1 (one) day. The
breakdown of fooding allowance is as follows:

Metropolitan City Out of Metropolitan City

Breakfast - Tk. 70.00 Tk. 60.00
Lunch - Tk. 100.00 Tk. 100.00
Dinner - Tk. 110.00 Tk. 100.00

5. Daily pocket allowance : Tk.130 (Tk. One hundred & thirty) only
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 TA/DA Policy of Bengal Group of Industries

Travelling Entitlement for Sr. TSO/TSO/Jr. Tso of BPWL &BPPL

1. Transportation

a) By Train : 2nd Class or equivalent

b) By Bus : Non A.C. Bus
c) By Launch : 2nd Class or equivalent

2. Local Conveyance : At actual as per Company's conveyance rules

3. Lodging
a) At Hotel : At actual but maximum limited to Tk.400/- per day for metropolitan
town and Tk 300/- for other places.

b) Own arrangement : A daily haltage allowance @ Tk. 150 per night / others.

4. Meals-At Hotel : As per TA/DA policy

5. Daily pocket allowance : Not Applicable

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 TA/DA Policy of Bengal Group of Industries

D. TOUR POLICY FOR FIELD FORCE OF RFBL

Travelling Entitlement for Asst. Manager

1. Transportation

a) By Train : 1st Class or equivalent

b) By Bus : A.C./Non A.C. Bus
c) By Launch : Non A.C. Cabin
d) By company transport : Free of charge

2. a) By company transport : Free of charge

b) Local Conveyance : At actual as per Company's conveyance rules

3. Lodging
a) At Hotel : At actual but maximum limited to Tk.1000/- per day for
metropolitan town and Tk 800/- for other places.

b) Own arrangement : A daily haltage allowance @ Tk. 250 per night / others.

4. Meals-At Hotel : Tk. 320 (Tk. Three hundred & twenty) for Metropolitan city & Tk.
300 (Three hundred) for out of Metropolitan city for 1 (one) day. The
breakdown of fooding allowance is as follows:

Metropolitan City Out of Metropolitan City

Breakfast - Tk. 80.00 Tk. 70.00
Lunch - Tk. 120.00 Tk. 110.00
Dinner - Tk. 120.00 Tk. 120.00

5. Daily pocket allowance : Tk.200 (Tk. two hundred) only

Travelling Entitlement for RSM

1. Transportation

a) By Train : 2nd Class or equivalent

b) By Bus : AC/Non A.C. Bus
c) By Launch : Non A.C Cabin or equivalent

2. Local Conveyance : At actual as per Company's conveyance rules

3. Lodging
a) At Hotel : At actual but maximum limited to Tk.800/- per day for metropolitan
town and Tk 600/- for other places.

b) Own arrangement : A daily haltage allowance @ Tk. 250 per night / others.

4. Meals-At Hotel : Tk. 270 (Tk. two hundred & seventy) for Metropolitan city & Tk. 250
(Two hundred & fifty) for out of Metropolitan city for 1 (one) day. The
breakdown of fooding allowance is as follows:

Metropolitan City Out of Metropolitan City

Breakfast - Tk. 60.00 Tk. 50.00
Lunch - Tk. 100.00 Tk. 100.00
Dinner - Tk. 110.00 Tk. 100.00

5. Daily pocket allowance : Tk.130 (Tk. One hundred & thirty) only
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 TA/DA Policy of Bengal Group of Industries

Travelling Entitlement for ASM

1. Transportation

a) By Train : 2nd Class or equivalent

b) By Bus : AC/Non A.C. Bus
c) By Launch : Non A.C Cabin or equivalent

2. Local Conveyance : At actual as per Company's conveyance rules

3. Lodging
a) At Hotel : At actual but maximum limited to Tk.600/- per day for metropolitan
town and Tk 400/- for other places.

b) Own arrangement : A daily haltage allowance @ Tk. 200 per night / others.

4. Meals-At Hotel : Tk. 240 (Tk. two hundred & forty) for Metropolitan city & Tk. 200
(Two hundred) for out of Metropolitan city for 1 (one) day. The
breakdown of fooding allowance is as follows:

Metropolitan City Out of Metropolitan City

Breakfast - Tk. 50.00 Tk. 40.00
Lunch - Tk. 90.00 Tk. 70.00
Dinner - Tk. 100.00 Tk. 90.00

5. Daily pocket allowance : Tk.80 (Tk. Eighty) only

Travelling Entitlement for ATSM / TSM

1. Transportation
a) By Train : 2nd Class or equivalent
b) By Bus : Non A.C. Bus
c) By Launch : Non A.C Cabin or equivalent

2. Local Conveyance : At actual as per Company's conveyance rules

3. Lodging
a) At Hotel : At actual but maximum limited to Tk.450/- per day for metropolitan
town and Tk 3500/- for other places.

b) Own arrangement : A daily haltage allowance @ Tk. 200 per night / others.

4. Meals-At Hotel : Tk. 210 (Tk. two hundred & ten) for Metropolitan city & Tk. 190
(One hundred & ninety) for out of Metropolitan city for 1 (one) day.
The breakdown of fooding allowance is as follows:

Metropolitan City Out of Metropolitan City

Breakfast - Tk. 40.00 Tk. 40.00
Lunch - Tk. 80.00 Tk. 70.00
Dinner - Tk. 90.00 Tk. 80.00

5. Daily pocket allowance : Tk.50 (Tk. fifty) only

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 TA/DA Policy of Bengal Group of Industries

TA & DA Policy for BPWL & BPPL

SR: General Special (Hill/Riversides/Remote Area)

TA/ Day 105 120
SR: General Metropolitan City
DA/Day 90 90

Jr. TSO: General Special (Hill/Riversides/Remote Area)

TA/ Day 125 140

SR: General Metropolitan City
DA/Day 120 130

TSO: General Special (Hill/Riversides/Remote Area)

TA/ Day 125 140

SR: General Metropolitan City
DA/Day 120 130

Sr. TSO: General Special (Hill/Riversides/Remote Area)

TA/ Day 125 140

SR: General Metropolitan City
DA/Day 120 130

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 TA/DA Policy of Bengal Group of Industries

TA & DA Policy for Romania Food & Beverage Limited

Dhaka, Chittagong, Sylhet & Coxs Bazar

SR: Others Region
TA/ Day As per SOP As per SOP
DA/Day 85 80
Ex. HQ N/A N/A

TSO: Dhaka, Chittagong, Sylhet & Coxs Bazar Others Region

TA/ Day As per SOP As per SOP

DA/Day 135 110
Ex. HQ 150 150

ATSM/TSM: Dhaka, Chittagong, Sylhet & Coxs Bazar Others Region

TA/ Day As per SOP As per SOP

DA/Day 160 140
Ex. HQ 175 175

ASM: Dhaka, Chittagong, Sylhet & Coxs Bazar Others Region

TA/ Day As per SOP As per SOP

DA/Day 180 150
Ex. HQ 200 200

RSM: Dhaka, Chittagong, Sylhet & Coxs Bazar Others Region

TA/ Day As per SOP As per SOP

DA/Day 240 220
Ex. HQ 260 260

Asst. Manager Dhaka, Chittagong, Sylhet & Coxs Bazar Others Region

TA/ Day As per SOP As per SOP

DA/Day 260 240
Ex. HQ 300 300
Note: Dhaka based Asst. Managers shall not be entitled for DA

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 TA/DA Policy of Bengal Group of Industries

E. FOREIGN TRAVELLING ENTITLEMENT RULES

General Rules:

1. The following Travelling Entitlement Rules are applicable for the employees of the Company for travelling outside
Bangladesh.

2. All concerned persons will be entitled to receive their foreign travelling expenses such as Hotel rent, Food, Official
Telex, Fax, E-mail, Telephone, Local conveyance, etc. at actual.

3. The travelling expense bill (with the Departmental Head's approval) shall be submitted to the Accounts & Finance
Division within 30 (thirty) working days after completion of the travel. The prescribed form should be used for this
purpose.

4. When details of an entry cannot be accommodated in the prescribed form separate sheet can be used for writing
down the details and enter the consolidated description and total figure on the form.

5. Receipts, memos etc. for all expenditure and proof of money exchange rates during travel to be attached with the
submitted bill.

6. For unusual items, comments are required.

7. Transportation expenses should include the cost of ticket plus other related charges, taxes, duties, fees, tolls, penalty
charges for ticket cancellation, overweight luggage etc.

8. Entertainment should include details for entertaining business contacts with gifts, dinners etc.

9. Miscellaneous business expenses should include only the expenses which are not mentioned in the other categories
in the bill form.

10. In case of longer tour (for ten days and above), pocket allowance will be fixed by the management on case to case
basis.

11. Territory "A" would include: U.S.A., Canada, Japan, Taiwan, Korea, Australia, Honkong, Singapore and all
European countries.

12. Territory "B" would include: The rest of the countries of the world.

13. When travelling, a daily notes should be maintained and the travelling bill should be prepared on its basis.

14. An approved FOREIGN TOUR form (copy enclosed) to be submitted by the employee to the Accounts & Finance
Div. for obtaining advances against foreign tour; a copy also to be submitted to the Admin department for collecting
Air ticket and necessary arrangements for travelling.

ENTITLEMENT FOR FOREIGN TOUR

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 TA/DA Policy of Bengal Group of Industries

1. Transportation : a) By Air - Economy Class or equivalent - at actual

b) By other modes - At actual

2. Lodging, Meals, Local, Conveyance, Entertainment,
Daily Misc. business expenses : At actual

a) If night is spent in a city:

i) Hotel Rent for Territory "A"

Hotel Rent - At actual but not more than:

- ED, CEO: US$160.00 / day (inclusive of taxes)

- CFO, COO, CIO, and Sr. General Manager: US$150.00 / day (inclusive of taxes)

- Sr. GM, GM: US$140.00 / day (inclusive of taxes)

- DGM, AGM: US$130.00 / day (inclusive of taxes)

- Sr. Manager, Manager: US$120.00 / day (inclusive of taxes)

- Deputy Manager, Asst. Manager: US$110.00 / day (inclusive of taxes)

- Sr. Executive / Executive: US$105.00 / day (inclusive of taxes)

Pocket Allowance per day:

- ED, CEO: US$32.00

- CFO, COO, CIO, &Sr. GM: US$30.00
- General Manager: US$28.00
- Deputy General Manager: US$28.00
- Assistant General Manager: US$28.00
-Sr. Manager: US$26.00
- Manager: US$26.00
- Deputy Manager: US$24.00
- Asst. Manager: US$24.00
- Sr. Executive / Executive: US$20.00

ii) Hotel Rent for Territory "B"

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 TA/DA Policy of Bengal Group of Industries

Hotel Rent
- At actual but not more than:

- ED, CEO: US$150.00 / day (inclusive of taxes)

- CFO, COO, CIO: US$140.00 / day (inclusive of taxes)

- Sr. GM, GM: US$130.00 / day (inclusive of taxes)

- DGM,AGM: US$120.00 / day (inclusive of taxes)

- Sr. Manager, Manager: US$110.00 / day (inclusive of taxes)

- Deputy Manage, Asst. Manager: US$100.00 / day (inclusive of taxes)

- Sr. Executive / Executive: US$95.00 / day (inclusive of taxes)

b. In case of lodging, meals, conveyance etc. is / are provided / borne by any other company; then he / she would get the
all other expenditure (other than the facilities provided by other company) at actual and pocket allowance only.

c. In case the night is spent in a city (i.e., night spent on travelling), or a person staying with his relatives / friends, then he
/ she would get all other expenditure (other than the facilities provided by others) at actual and the pocket allowances.

d. Meals : At actual

e. Local Conveyance: At actual. It is preferred that traveller will use public transport.

f. Laundry: At actual to be provided by the company, if the length of stay is more than 07 (Seven) days.

g. Pocket Allowance per day for Territory-B will be the same as mentioned for Territory-A.

3. Entertainment with Customers : At actual

Principals and Business friends

4. Communication : The cost of official postage, Fax, Telex, Telephone, e-mail etc.
would be paid at actual.

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