Contact Information

Name
Address
City, State, Zip Code
Phone Number
Email Address

Date

Employer Contact Information (if you have it)

Name
Title
Company
Address
City, State, Zip Code

Salutation

Dear Mr./Ms. Last Name, (leave out if you don't have a contact)

Body of Application Letter

The body of your application letter lets the employer know what position you are applying
for, why the employer should select you for an interview, and how you will follow-up.

First Paragraph
The first paragraph of your letter should include information on why you are writing.
Mention the job you are applying for and where you found the job listing. Include the name
of a mutual contact, if you have one.

Middle Paragraph(s)
The next section of your application letter should describe what you have to offer the
employer. Mention specifically how your qualifications match the job you are applying for.
Remember, you are interpreting your resume, not repeating it.

Final Paragraph
Conclude your application letter by thanking the employer for considering you for the
position. Include information on how you will follow-up.

Complimentary Close

Sincerely,
English Admin Understanding a business letter. Letter is one functional text which students
of high school should study besides advertisement, announcement, invitation, brochure,
pamphlet, leaflet, memo, and other written texts for business or casual activity.

Today we are learning business letter. How a business letter is written? The easy way to make
a business letter is writing through the generic structure. Below is the structure of business
letter which commonly found in formal situation.
1. The Salutation: What is it? It is to address a person whose name you do not know. You can
write Dear Sir or Madam
2. The Opening: It some phrases and short sentence to open your letter. You can use some
below:
We are writing to inquire about
We are writing in connection with
We are interested in and we would like to know
We have received your letter of.
Thank you for your letter of.
3. The main message or body: This is the main content of your letter. When you are writing a
business letter, the accuracy of the main content is absolutely very important. Your content
should be neither too long nor too short.
4. The close: It is the way how you can end your business letter. Some phrases can be like:
I look forward to receiving your reply/order/products
Looking forward to hearing from you
I hope that this information will help
Please contact me/let me know if you need any further information
Please feel free to contact me if you have any further questions
5. The complimentary close: In the end you should write the correct complimentary word,
such as:
Your Faithfully : It is used when you begin your letter Dear Sirs Dear Sir Dear Madam
Your Sincerely : this Phrase is used when the letter begins with a name such as Dear Mrs
Smith, Dear Mr Jones
Yours Truly or Truly Yours: They are used in the USA for business and formal letters.
These phrase are not used formal correspondence in the UK.
You can find more about this common structure of business letter at http://www.effective-
english.com/services_free_ml_sp_structure.html. Now let see some examples of business
letter for various need. Here are the samples