Contents

Introduction .................................................................................................................................................. 2
Configuration Guide ...................................................................................................................................... 2
1. Define Sensitive fields ........................................................................................................................... 2
Master Data .................................................................................................................................................. 5
1. Change Material Master ....................................................................................................................... 5
Transactional Data ........................................................................................................................................ 6
1. Create Purchase Order .......................................................................................................................... 6

1
Introduction

SAP provides functionality to maintain statuses at both material and size level to control usability of the
material or sizes.

Once this functionality is activated, it can be used to control placing a sales order for material/size,
purchasing the material/size or it can be sued merely as a status field for reporting. These status can be
placed in different levels in the material master.

Level Field Usability

Material Basic Data 1 - X-plant matl status Status applicable for entire material
Sales Org Sales Org 1 - X-distr.chain status Status applicable for Sales Org/material
(Sales Restriction)
Plant MRP 1 - Plant-sp.matl status Status applicable for Plant/material
(Procurement restriction)
Size AFS Sales Data - Status Status applicable for Sales Restriction

In this document we will discuss the configuration that needs to be in place for activating status control
for material level for Procurement restriction.

Configuration Guide

The following configuration needs to be setup before a material status can be used.

1. Define Sensitive fields

IMG Path:

2
You can create a custom status (example X1) and make the following settings based on the requirement
to deactivate/restrict use for procurement.

3
Under Purchasing Msg, select A or B depending on whether you want the restriction to be a warning or
error message.

Note You can control multiple parameters using the same status code by setting the indicators for
BOMs, MRP and Inventory in the respective section.

4
Master Data

1. Change Material Master

Transaction: MM02

Status set on material master MRP 1 view.

Set the X1 status on the Plant material status field and save the material.

5
Transactional Data

1. Create Purchase Order

Transaction: ME21N

Create a purchase order for the material that the status was set.

Error message shown above would appear restricting the user from entering the specific material on a
purchase order.

6
Author: Malith Tharaka Perera

E-Mail: malith_p@hotmail.com / tharakap@learnsaptips.com

Website: www.learnsaptips.com

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Disclaimer

This article is done based on my research and readings, unless otherwise stated. The views expressed are
my own and not of anyone else.
Author accepts no liability for the content of the articles in this website or for the consequences of any
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