Section 1.

Declaration of State Policy-

It is the policy that all resources of the government shall be managed, expended or
utilized in accordance with the law and regulation, and safeguard against loss or wastage
through illegal or improper disposition, with a view to ensuring efficiency, economy and
effectiveness in the operation of the government. The responsibility to take case that such
policy is faithfully adhered to, rests directly with the chief or head of the government agency
concerned.

Section 2. Definition of Terms-

a. Disposal
b. Inspection
c. Inventory
d. Inspection and Acceptance Report
e. Requisition and Issue Slip
f. Supplies
g. Material
h. Equipment
i. Procurement acquisition of goods, consulting services, and the contracting for
infrastructure projects by the procuring entity.
j. Property
k. Purchase Order
l. Warehousing

3. Supply and Property Management-

4. Supply and Property Management Division

The Office is responsible in managing the supplies, materials and equipment from
delivery, issuance up to its liquidation. It implements policies systems and programs regarding
supply and property management, reviews disbursement vouchers and attachments pertinent
to supply and property management and complies with all reportorial requirements by COA,
IMS and other offices.

The Office is composed of two sections: Property Section and Inventory and Disposal
Section.

Title I. Some important provisions pertinent to Supply and Property Management

I. Inspection
A. Sec 465

II. Custodianship of Properties

A.

III. Inventory
A.

IV. Issuance
A.

V. Disposal

Title II. Property Section

a. Receipt/Check S/M/E delivered if it conforms with the Purchase Order

b. Prepare Inspection and Acceptance Report (IAR), Reacquisition Slip (RIS)
c. Prepare request for inspection for IT Equipment, Laboratory Equipment, Motor Vehicle,
Heavy Equipment and Surveying Instrument
d. Submit report of deliveries to COA
e. Prepare Property Acknowledgement Receipt (PAR), Inventory Custodian Slip (ICS),
Property Return Slip (PRS) & Waste Material Report (WMR) thru Property Accountability
Management System (PAMS)
f. Submit copies of approved IAR to Accounting Division
g. Keep all delivered items in proper storage space
h. Issues S/M/E to end-user upon presentation of RIS
i. Submit Report of Supplies and Materials Issued (RSMI) to Accounting Division
j. Update Stock Card
k. Submit Report on the Physical Count of Inventories
l. Process PRS and WMR and assign control number
m. Inspect submitted waste materials
n. Review and assign control number on duly accomplished WMR & PRS
o. Stack waste materials at assigned storage area.
p. Review submitted documents upon request of Property Clearance
q. Issue Property Clearance to requesting officials/employees
r. Prepare Transmittal to requesting party
s. Update employees accountability
t. Prepare memo for transfer without cost and corresponding PAR/PTR
u. Submit IIRUP Report and provide assistance to the TWG-CDC for its disposal
v. Submit request for dropping of disposed properties
Title III. Inventory and Disposal Section
a. Inspect S/M/E deliveries and accomplish the corresponding Inspection and Acceptance
Report
b. Conduct Preliminary and Post Repair Inspection of office equipment subject for repair
c. Inspect items to be returned to the warehouse, assign Property Return Slip (PRS) and
issue corresponding Gate Pass
d. Conduct Annual Inventory on the Physical Count of Property, Plant and Equipment
(RPCPPE) of DPWH Offices
e. Conduct inventory taking and inventory tagging (sticker) of DPWH properties for newly
acquired DPWH properties
f. Conduct Preliminary and Final Inventory of Property, Plant and Equipment (PPE)
provided by the contractor/consultant in the implementation of DPWH Infrastructure
Projects
g. Prepare Property Acknowledgement Receipt (PAR)/Property Transfer Report (PTR) of
contractors/consultants PPE provision in the implementation of DPWH Infrastructure
Projects
h. Review and prepare recommendation on the submitted documents by the Implementing
Office requesting contractors/consultants certificate
i. Submit certified machine copy of PAR/PTR of PPE for DPWH completed projects to
Accounting Division, FMS for proper recording
j. Issue Contractors Clearance Certificate
k. Receive, record and release the incoming and outgoing documents thru DoTS
l. Forward/submit all documents, i.e., Memorandum, Letters, Disbursement Vouchers,
Reports to concerned officials/offices
m. Prepare Report of Lost, Stolen, Damaged or Destroyed Property