MNTB
Denver ~ T-REX Design/Build and Program
Management - Lessons Learned
April 1, 2010
Presentation to the VTA Board
A Jeint Project of the Calorado Department of Transportation
(CDOT) and the Denver Regional Transporation Dietrict (RTO)
| T3g: + Completed in 2005, 2 years
‘T-REX Design/Build Project Lessons Learned
Project Facts TREX Project Map
+ CDOTIATD co-managed
+ DB Contractor Kiewit
+ Total Budget - $1.67 B
= $679m-LAT
+ 19 miles
+ 19 stations
~ $798m — highway
+ 12nd 2 lane widening
* Interchangeroridge
replacements
ahead of schedule
an00T-REX Design/Build Lessons Learned
1. Establish Project Goals
= Minimize inconvenience tothe public
Complete the project ater under budget of $1.67 billion
= Provide a quality project,
Meet or beat tha opening date of June 30, 2008
Actions to achieve goals:
Pantnering/Buysin kept team, OYB contractor, executives
focused
~ Project decisions tied to goals - need to be monitored
— Assigning sk to the party best suited to handle risk
= Provaetive public information campaign
3. Establish a Proactive Project Management Approach
T-REX Design/Build Lessons Learned
2. Develop a Well-Detined Design Build Contract
= "Best Velue" RFOURFP ~ allow sufficient preparation time.
= Involve experienced legal and consultant protessionals
Industry review ot RFP
Allon biagers 1p propose altemative concepts, VE
Sainge Saree? PPPS "
~ Detesmine appropriate design levels for project elements
= Stal waining in D/B approach, staff oversight role
= Delegation to Project Directors, staff within buagat
— _ Partnering'cotocation — Owner end PM stall, Executive
level, FTA, FHWA, Contractor ~"Right Partners” - no
claims; 3° Party Stakeholders inckided
Escalation ladder for disputes ~Zer0 claims
4201042010,
T-REX Design/Build Lessons Learned
4, Analysis and Assignment of Project Risks
— _fggyguntv beet able to manage a dk shouldbe assignee
= leenttying and assigning sks cloments (Owner andlor
DB Contracton prot to REP anc Post RFP: isk malik
— Involving potential bidders in risk assessment process
= Idontiying shated Rik elements
— Acliva Risk Management - avoided schedule delays and
ehange orders 9 "
= 180-9001 compliance Program
~ Early cosrdination of uility relocation and rightof-way
= Timely execution of IGAs/MOUs
T-REX Design/Build Lessons Learned
5. Early Planning for Utility Relocation and Right-of-Way
= Uslity elocation ~ "Quality A’ SUE, VE, early
comiolineations witt uty owners and Zereéments, state
legislation, task force, budgel savings -$10 millon
= Right-otway ~ Early identification, cediceted ROW
Expens, independent Heal Estate assistance
Establish and Monitor Project Budget
= Multiple, independant cost astimating prior to the RFP
Clear definition of base project; stakehoider’s
Gohancemants externally tunded
~ Established and maintained cost contro! procedures,
vieekly CGA meetings, Director approval of changes.
~ Developed cost control tals te forecast impact of
changes
— Small contingency levels ~ required management
inending repentT-REX Design/Build Lessons Learned
7. Implement a Quality Management Approach
= QINOG Program using 180-9000 Stendards
~ Crested an integrated projet cequirements datsbase,
from E18 docuntent, to design specs, 1 integrates testing
~ QA respansitily with O18 Contractor and Owner in the
Venticction/autsf rele, project acceptance
~ GMP from Contractor was a eaquirement in AFP.
= Strict follow-up on “excentions*
8, Contract Management
= Active Change Control Board: retain experienced
Cenitact Manager
— _Detegate change order responsiblity to PM to facilitate
L decision maKing
pans ~ _Begogniion of workoas fo staf in managing change
T-REX Design/Build Lessons Learned
Public Information
= Pi Program required as a criteria in DB contractor
selection process
= Co-location of Quiner and Contractor's Plieams to create
“anities-approach”
Branding "T-REX * used logo used forall public
information
Provided information on web site and 24-hour hating
= Quireach to businesses, residents; nolification on roae
slosures
anno42010
T-REX Design/Build Lessons Learned
Summary of Key Lessons Learnes
+ Set Project Goals Up Front
* Establish Adequate Time to Develo
Design-Build RFP and Requirements
+ Realistic Risk Assignment and Sharing
+ Pro-active Public Information Process.
+ Active Management of Contract and
Budget
HNTB