Brunswick School Department

School Construction Application

Major Capital Improvement Program
Rating Cycle 2003-2004
Jordan Acres Elementary School
May 28, 2004
Table of Contents
Part I Summary of Project
Part II Educational Program Information
Part III Facility Information
Part IV Comprehensive Enrollment Analysis
Part V Maintenance and Capital Improvement Plan
Part VI Professional Facilities Studies
Part VII Instructions, Timeline & Site Location
Part I

Summary of Project
 New Construction /
State of Maine Renovation Application
Department of Education Major Capital Improvement Program
School Facilities Services Rating Cycle 2003-2004

Application Submission Requirements

PLEASE SUBMIT IN SPIRAL BINDER.
PAGE

Part I: Application Information, Facilities Summary of Long-Range Facilities Plan............................... 1

Part II: Educational Program Information on Affected Facility(s) ........................................................... 6

Part III: Facility Information (provide attachment) .................................................................................. 13

Part IV: Comprehensive Enrollment Analysis (provide attachment) ...................................................... 18

Part V: Facility Maintenance and Capital Improvement Plan (provide attachment) ................................ 21

Part VI: Professional Facilities Studies/Asse ssment (not required) ....................................................... 27

Part VII: Instructions, Timeline & Location............................................................................................. 28

Part l: Applicant Information, Summary, & Requirements

A: Application Information
School Administrative Unit: Brunswick School Department________________

School Name & Address: JORDAN ACRES ELEMENTARY SCHOOL _______________

75 Jordan Avenue, Brunswick, ME 04011________________________

Superintendent: James Ashe_______________________________________________

Project Contact Person and Title: James Oikle, Business Manager_______________________________

Telephone Number: (207) 729-4148____________ Fax #: (207) 725-1700__________

E-mail Address: joikle@brunswick.k12.me.us___________________________________

An application for the Major Capital Improvement Program may only be submitted for a single school.
If the proposed construction or major renovation project affects other school(s), the affects need to be
addressed in Section II of this application. The School Facilities Services Team will take this into
consideration and will visit the other affected schools.

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Jordan Acres Elementary
 After careful study of our school facility needs, the board of directors/school committee has agreed to proceed
with the attached application (please include a copy of the board action with this application).

Nov 13, 2002___________________________________________________________________

Date of Vote Superintendents Signature Date

Results of Vote: Unanimous of Board Members present__________________________________________

B. Facilities Summary of Long-Range Facilities Plan

1. Briefly describe your long-range plan for the uses of each of the facilities in your unit to meet the
goals of your Comprehensive Plan.

The Brunswick School Departments application addresses district-wide needs in a single

coordinated plan that involves all four elementary schools, the junior high school, and the
proposed construction of a new elementary school. The current high school is not
affected by this plan. The application is based on a series of studies commissioned by
the school board over the last three years to look at the entire districts educational and
facility needs. Copies of these studies prepared by Harriman Associates, the Brunswick
School Department, and Planning Decisions Inc. and Northeast Building Consultants Inc.
can be made available to the Department of Education. The following are goals
developed from the districts studies and their impact on each facility:

District-Wide Project Goals

All portables to be removed and replaced with permanent space
Grades K-5 in all elementary schools
Equity of educational programs among all elementary schools (e.g. - Special Ed)
Reduce overcrowding in all elementary schools
Provide capacity for all-day kindergarten
Provide better opportunities for technology integration with the curriculum to meet the
Maine Learning Results (MLR)
Discontinue the use of an outdated facility, pending approval of the School Board, and
replace it with a new elementary school
Provide capacity for a pre-kindergarten program in the new school
Provide capacity for reduced class sizes
Provide flexibility to respond to potential enrollment increases
Develop a simple and cost effective solution to the districts needs
1. Minimize construction costs
2. Reduce district-wide operations and maintenance costs
Upgrade education programs based on The Maine Learning Results and No Child
Left Behind (NCLB), apply minimum state standards and amenities for all program
spaces
Improve the educational environment
Provide the opportunity for community use of the school buildings now lacking in
some facilities
Bring all schools up to code

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Jordan Acres Elementary
 The following summary is one option the Brunswick School Department has studied in
detail to address its educational program and space needs for the whole district:

Coffin Elementary School - 1955

Reduce the student population from 450 to 350 to reduce overcrowding and
shortcomings in educational program space.
Minor renovations and additions to address educational program space requirements,
code and system upgrades, and site issues.
The Coffin School will continue to serve grades K-5.

Hawthorne Elementary School - 1893

Discontinue use of Hawthorne as an elementary school because of its very small size,
age of the building and systems, shortcomings in its programs due to lack of space,
crowded site, lack of expansion capability, lack of space for Kindergarten, and cost of
operations. Any change of use would require School Board approval.
Relocate its 129 students to other elementary schools in the district.
The school could potentially be reused for other educational or municipal functions.

Jordan Acres Elementary School - 1972

Reduce the student population from 490 to 350 to reduce overcrowding and
shortcomings in educational program space.
Minor renovations and additions to address educational program space requirements,
code and system upgrades, and site issues.
The Jordan Acres School will continue to serve grades K-5.

Longfellow Elementary School 1924 original, 1943, 1987, 1998 additions

Reduce the student population from 396 to 350 to reduce overcrowding and
shortcomings in educational program space.
Minor renovations and additions to address educational program space requirements,
code and system upgrades.
The Longfellow School will continue to serve grades K-5.

A New 500 Student Elementary School

Build a new 500 student elementary school to permit the reduction of student
populations at Coffin, Jordan Acres and Longfellow schools to levels that will ease the
severe strain on those facilities. It will also provide classroom space for the relocation
of students from Hawthorne.
The new school would serve grades K-5 and would plan for space for all day
kindergarten and a pre-kindergarten program pending approval of the School Board.

Brunswick Junior High School 1959 original, 1966, 1976 additions, 1983 fire
damage reconstruction
Additional classroom space to address overcrowding.
Renovations and additions to address educational program space requirements, code
and system upgrades, and site issues.
The Junior High School will continue to serve grades 6 -8.

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Jordan Acres Elementary
 Brunswick High School - 1995
The high school was designed for 1200 students and currently has a population of
1137. No work to the high school is envisioned with this application.
The High School will continue to serve grades 9-12.

2. If you know at this time, summarize the proposed project; and its relationship to the districts Long
Range Facilities Plan.

Jordan Acres Overview

The long-range plan for Jordan Acres would be to replace the leased portable space with
an addition to the main building. The overall student population would be reduced from
490 students to 350 students grades K-5. There would be approximately 60 students at
each grade level. The current half day kindergarten would grow to full-day kindergarten.
There would be code and system upgrades. Site issues would be addressed such as a
shortage of parking and a lack of separation between cars and busses. At its current
student population there is a significant shortage of adequate educational program space
at Jordan Acres as described below

Music Room
Speech Room
Art Room
OT/PT Room
Testing Room
Special Ed. Composite
Resource Room
Special Ed. Autistic Program
Two Large Storage Rooms
Gifted & Talented Classroom
Foreign Language Classroom
Tutoring Room
Computer Room and Tech space for Technology Integrator and mobile carts
Special Education Office Space
Custodial Room
Title I Room for four teachers
Three Amphitheaters renovated for storage/small classroom (Grade 1, Grades 2 & 3,
Grades 4 & 5)
Pre-K classroom

With the proposed reduction in student population at each existing elementary school
made possible by the construction of a new school, the list of rooms above would
decrease.

District Overview
The Brunswick School Board seeks to have a facilities project that will meet the long
range space needs of the school district for up to fifty years. The Brunswick School
Department and school board have spent many hours reviewing current and future
educational space needs and have concluded that the school district needs to construct a
new elementary school of at least 500 pupils accompanying three remaining 350 student
elementary schools. It is anticipated that the Hawthorne elementary school would be
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Jordan Acres Elementary
 closed due to ADA issues, the small number of students the school serves and its high
yearly operational costs.

Each renovation and addition plan outlined in this document will enhance the Coffin
School, Jordan Acres School, Longfellow School, and the Brunswick Junior High School.
A K-5 elementary school organizational structure is well established in Brunswick and
reflects the unique situation of a military community. Military students are required to
change schools every two to three years; so Brunswick tries to eliminate as much
transition for them as possible.

Our proposed building project envisions a K-5 500 student elementary school that
provides the necessary space to allow for many programs not currently possible. The
new school would allow for:
A pre-school program to provide student readiness skills for children.
All day kindergarten that many Brunswick parents strongly endorse and continually
request of the administration and the school board, yet the space is not available at
the present time.
Additional programming such as gifted and talented, health education, foreign
language, and career preparation.
The possibility of adding additional locally or federally funded teachers to lower class
size.

Students from our military families would be able to be assigned to either the Coffin
School or the new elementary school if it is located o n Spring Street, thereby reducing
the number of military families at just one school. The annual transition of over 50% of
their students adds stress to this naval community. Currently, due to our many space
needs problems, large numbers of students begin school at the Early Childhood Center
at Jordan Acres School and then are required to transfer to either the Hawthorne School
or the Coffin School after kindergarten. For example, Grade 1 students transfer to the
Hawthorne School after attending the kindergarten program at Jordan Acres School.
After attending both grades K and 1 at the Jordan Acres School, many students are
required to transfer to the Coffin School for grades 2 -5. This causes great anxiety, a nger
and concern by parents, particularly in our military families. The reorganization of the
elementary schools should be designed to bring about greater equity and cause these
concerns to dissipate throughout the school district and the community.

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Jordan Acres Elementary
Part II

Educational Program Information

Part II: Educational Program Information on Affected Facility(s)
1. State the School Administrative Units (SAU) Educational Mission, Vision, and Goals and relate them to
the proposed project.

Philosophy of the Brunswick Public Schools

Our primary purpose is to educate students with an emphasis on the mastery of basic skills
and expansion of knowledge. The worth and dignity of the individual students are
recognized in order to provide for maximum intellectual, physical, social and emotional
development. In order to reach their potentials, students will be encouraged to explore
ideas, to make choices, to appreciate aesthetics of life and to understand their
responsibilities as individuals in a democratic society.

School Board Vision

The vision of the Brunswick School Board is a community of life -long learners able to
contribute positively to society. We envision students striving towards significant
accomplishments and the attainment of their full potential. Towards this end, students shall,
to the best of their ability, acquire and apply the skills necessary to effectively communicate,
to utilize and adapt technology, to think critically and creatively, and to become responsible
individuals.

The Brunswick School Board has been at work for nearly five years to assess our
elementary space needs and to develop a process and a plan to ensure that any facility
changes enhance our educational mission. The process began in 1999 with the creation of
an Elementary Space Needs Task Force, led by two Board members and including
administrators, teachers and parents. Aware that the State was moving to end its financial
support for portable classrooms, our initial emphasis was on replacing these spaces (found
at two of our elementary schools and the junior high school) with permanent classroom
space. In addition, we conducted a school-by-school assessment of the adequacy of our
existing elementary schools to support current programming and to provide appropriate
space for future program initiatives.

After the Task Force issued its report in 2000, the full Board began a series of workshops
examining our educational goals as they relate to the development of additional elementary
space and outlining the objectives we intend to pursue as we make these proposed
changes. The Board discussed such issues as the most appropriate size and grade
configuration for Brunswick schools, and how to ensure that every Brunswick student has an
equal opportunity to receive a quality education. We examined the particular challenges
posed by and for our large Navy population, and we also talked at length about the difficulty
of maintaining the Hawthorne School in its current form. With the help of Harriman
Associates, we worked through several scenarios through which we might attempt to meet
current and future space needs simply through renovations at each of the existing
elementary schools. Preliminary cost estimates for any of these proposed plans suggested
that it might make far more sense, in terms of both cost and the quality of our education
program, to focus our efforts on building a new school, with more modest renovations at the
remaining schools. The Board has made no formal decision on any of these matters, other
than to submit this application for State assistance in helping us meet the current and future
educational needs of Brunswick

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Jordan Acres Elementary
2. How are the buildings organized for program delivery? (Ex. by grade, house, department)

Jordan Acres Elementary School is an open plan school organized in grade level teams, K-5,
of three teachers per grade level. There are no walls between classrooms and bookcases
are used as dividers. The open concept is not ideal for students with special needs or those
who have a difficult time focusing. Some students have transferred to other schools
because of this distraction. The Early Childhood Center (in the portable classrooms) houses
our Kindergarten (3 classrooms), Art, Music, Life Skills, Composite Resource Room, OT/PT
Room, teachers room, office area and small storage room. Students need to go outside to
reach the Early Childhood Center from the main building. Weather conditions are a problem
for students. The cafeteria is used as a gym and performing arts center with no storage
space for chairs and tables. The stage doubles as a storage room for building supplies.
There is limited space for storage in both buildings. At this time we have a half-day
kindergarten program. The portable classrooms were projected to be used for only five
years and have been utilized as classrooms for sixteen years.

3. Describe the extent to which the Learning Results have been integrated into the educational program in
the facilities and any limitations the current facilities presents in their further implementation.

The Brunswick School Department is committed to ensuring that all students achieve,
meeting the content standards of the Maine Learning Results. Our teachers do the best they
can to provide a quality learning experience within our classrooms although they are limited
in implementing various instructional practices and programs due to space constraints.
Some examples are:
1. Lack of space for all day kindergarten classes (if desired).
2. Lack of classroom space for elementary foreign language instruction.
3. Lack of classroom space for Career Education or Health classes.
4. Lack of space for Gifted and Talented education classes.
5. Limitations on instructional practices of individual teachers due to the inability to use
space flexibility for different instructional purposes at different times, matched to
curricular goals. For example on some days or points in the instructional day, teachers
may want desks in a row for recitation and presentation lessons. They may next want the
desks arranged in a cluster of six to do committee work or cooperative team work. Still
later on, the teacher may want to use the space for a large circle around the perimeter of
the room for large classroom discussion and eye contact. Classroom space is utilized in
a rational manner by the skillful teacher. The space limitations faced by many of
Brunswicks elementary teachers limit, inhibit, or discourage individual teacher creativity
in providing a wide variety of uses of classroom space for instructional or learning
purposes. These inherent space needs limitations have been so ingrained over the years
with our veteran teachers that they are resigned to the fact that when they design their
lessons they design them based on the enduring reality of limited space. This limitation
on classroom instructional strategies and programmatic needs pose real limits on the
school departments long-term ability to comply with the requirements of the Maine
Learning Results. The varied architectural designs and sizes of each of our schools
make it unlikely that every student will experience the same educational experience
across the district. Although the curriculum and assessments may be the same at each
grade level, the space available or not available depending on the specific school limits
the learning experience. This produces an inherent barrier to providing the same
educational experience for all Brunswick students in meeting the standards of the Maine
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Jordan Acres Elementary
 Learning Results.

Specific issues for Jordan Acres are:

Physical Education must shut down programming for a significant part of the day in
order for the gym to be used as a cafeteria.
Space does not exist for a computer lab.
There is no foreign language classroom in the school.
Storage space is at a critical shortage.
There is no space available for the gifted and talented program.
The portable classrooms cause problems with regards to teachers being able to
communicate with each other.
Safety issues are a concern with numerous access doors to the building and limited
security.
4. Have building limitations resulted in unusual or difficult scheduling, or in facilities use problems, such
as double sessions, extended day, or classes in unsuitable areas?

General Notes
The square foot per student ratio is 99 sq. ft. The school has an open plan layout with no
separation by walls between classrooms or the library. Noise is a factor all day long. Building
limitations have resulted in scheduling problems for physical education because the gym is
also used for the cafeteria. It poses a scheduling problem for plays and musical
performances because the gym is also used as a performing arts center and the stage is
located in the gym. There is very little storage in the building. The stage is used for paper
and equipment storage.

Special Education Issues

Jordan Acres School houses many of the specialized programs necessary to address the
needs of youngsters with identified special education handicaps. Students in all grades have
opportunities to make progress on content standards and performance indicators of the
Maine Learning Results. The goal is to provide modifications and/or accommodations to
students identified with special instructional needs so that they can demonstrate compliance
to NCLB and MLR.

Programs include a self-contained class for students with severe learning disabilities and
one for functional skills needs. There is a full time Resource Class, Speech Therapist and
half time Behavior Resource Teacher. Jordan Acres is sadly lacking the space to provide
services, including related services to the many students that attend those programs. The
Physical Therapist, Occupational Therapist and Speech Therapist share a small and noisy
room. Equipment necessary to support those services is crammed into shelves, and in
corners scattered around the room. There is no storage space creating clutter and safety
concerns. Jordan Acres has three students with Autism. These students need quiet,
distraction free environments. This is not possible within the current leased structure. There
is no available class space for these students so staff has divided the room with portable
screens. There is also no classroom for students with emotional disabilities so a room has
been divided with portable screens and desks so that both the teachers and students with
learning disabilities and emotional needs get services provided by the IEP. These different
populations require very different instructional models, which unfortunately, is compromised.
Two of three special education programs are in the portables which house all the
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Jordan Acres Elementary
 kindergarten students. This is a violation by placing students with age typical peers. It also
sends a negative message to students with academic challenges who are housed with
kindergarteners. Students must go from one building to another in order to get from their
classes to the special education classrooms. Students lose valuable time getting dressed
just to go from building to building. There is no space designated for evaluators to do the
extensive assessment necessary to diagnose and identify students requiring specialized
instruction. There is a space in the main building for Special Education Resource Services
and Speech Therapy. The room was original designated for the Resource Room. But due to
lack of space and increased need for speech services, the room was divided, making one
adequate space into two inadequate spaces.

Although Jordan Acres is the newest of the elementary schools, the open concept makes it
the least appropriate for many students with Attention Deficit Disorders and students with
Autism Spectrum Disorders. It is not unusual for a student to have to move from their home
school to a different school in the district due to need for a more traditionally structured
classroom

Technology Issues
The long range goals for Jordan Acres include the continued use of wireless laptops on
mobile charging / security carts to expand the use of computers beyond the traditional fixed
lab environment. This will allow for flexibility in scheduling and greater student access to
computer technology. Jordan Acres has requested space for a fixed lab and space for the
wiring closet which is currently in an exposed hallway. This can probably be done without
any major re-wiring of the building network cables. We will continue to utilize the two wireless
carts and add more as funds become available. Additional space is required for storage of
the mobile charging / security carts. They are now stored in classroom spaces or out in the
open in the library. This space should also function as a temporary holding facility for
desktops, printers and laptops that are awaiting repair. It should also serve as a space for
the Technology Integrator to store materials used in the classroom. Currently, she must carry
all materials with her since no space exists that she can call her own.

5. What specific program changes, or new programs, will this project allow you to implement? How do
these specific program changes related to the Learning Results?

We will be able to implement a Gifted and Talented Program as well as having adequate
space for our Foreign Language Program which addresses state mandates and district
goals. This project will help us to house our entire K-5 grade programs in one building by
replacing the outdated portable classrooms. We would like to have the space to offer a full
day kindergarten program. We will also have much needed storage for our new and existing
programs. We will be able to reclaim our stage as a drama and music space instead of as a
part time storage room. We will be able to offer whole class instruction in the new computer
lab and house our computer hub in a room and not the hallway.

Jordan Acres would be better served by having a learning center environment within the
building. It would be more efficient if services could be provided in a central area. This fits
the construction of the school. The Learning Center could address the needs of the whole
school by combining all support services for Jordan Acres students. Supplies could be
shared by the various staff that need specialized equipment, decreasing the local budget for
this costly expense. A project addressing the space needs would also include wiring needs.
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Jordan Acres Elementary
 Many of the students use assistive techno logy which requires designated outlets. There is
no designated space for any evaluator to do the extensive evaluation required by la w to
identify a student who may require services. Due to the open nature of the school there are
serious concerns about confidentiality issues. Other than the principals office which can be
closed off by a vinyl folding door, there is no space that can be used to have private
conversations with parents or other professionals. Ideally there would be a conference room
with smaller offices close by so that examiners and other service providers would have
adequate space.
6. Describe any consideration given to consolidation within your school administrative unit.

Brunswick School Department has for the past five years been in an ongoing process of
reviewing and evaluating space needs. (See question 1). A wide range of options were
considered and it was determined that consolidation within the school district is not
practicable and that maintaining elementary schools in the 350 to 500 student range best
meets the needs of Brunswick.

7. Describe any studies or consideration of consolidation with other school administrative units.

The superintendents and directors of special education in Cumberland County have already
initiated a number of conversations concerning regionalized services. Those conversations
have led to nascent regionalized activities in transportation and professional development.
Given the expanding expenses associated with special education and the new demands
placed on school districts by No Child Left Behind, the nature and intensity of these
conversations has resulted in a proposal to regionalize specific functions of both regular and
special education. Some functions of special education and general education that could be
supported and enhanced through regionalized activities include programs and services,
professional development and assessment. We have also actively sought and currently
participate in collaboration with other school districts and municipalities. For example, we
are a member of Maine Vocational Region TEN and contribute approximately 43.5% of their
budget. We are a member of Merrymeeting Adult Education operated by MSAD 75. We
participate in Merrymeeting Child Development Services. We accept tuition students from
surrounding towns. We share transportation services with other towns where possible for
out of district placement special education students. We join with the Town of Brunswick
and MSAD 75 to collectively purchase heating fuel. We share some procurement functions
with the Town of Brunswick. We are a member of the Cumberland County Superintendents
and Special Education Directors collaborative team to address Essential Programs and
Services. We are a member of the I-95 Consortium for Administrator Certification (with
MSAD 51, MSAD 75, Falmouth, and Freeport). We are a member (with Bath and MSAD 75)
of the Midcoast Regional Gifted and Talented Program.

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Jordan Acres Elementary
 In the table below please indicate all of the major spaces in your building and briefly describe what, if any,
limitations or impact the space has on each specific program. Include core and education spaces as well as
community use spaces.

Table 1
Facility Appropriateness for Program Needs

Exten t to W hich Spac e M eet s Exi sting Progr am Ne ed s

Space
A ccept able
Facility D eficie ncy or Lim ita tion s
(ye s/ no)
Space Acceptable Facility Deficiency/Limitations
Pre-K classroom No Space does not exist.
Classroom K No Portable Classroom, too small.
Classroom K No Portable Classroom, too small.
Classroom K No Portable Classroom, too small.
Art No Portable Classroom/cannot install kiln, too small.
Music No Portable Classroom, too small.
Composite Resource Room No Portable Classroom, too small.
Life Skills Room No Portable Classroom, too small.
OT/PT Room No Portable Classroom, too small.
Testing Room No Space does not exist.
Foreign Language Room No Space does not exist.
Gifted & Talented Room No Space does not exist.
Computer Lab No Space does not exist.
Tutorial Room No Space does not exist.
Speech Room No Space is shared with Resource Room.
Special Ed. Office Room No Portable Classroom, too small.
Special Ed Autistic No Space does not exist.
Classroom 1 (Pod 1) No Classroom space too small, walls need to be added to help
with acoustics in the building. Needs refurbishing and
storage added to meet program needs.
Classroom 1 (Pod 1) No
Classroom 1 (Pod 1) No
Classroom Multi level 1,2 No
(Primary Pod)
Classroom Multi level 1,2 No
(Primary Pod)
Classroom Multi level 1,2 No
(Primary Pod)
Classroom 2 (Pod 2) No
Classroom 2 (Pod 2) No
Classroom 2 (Pod 2) No
Classroom 3 (Pod 3) No
Classroom 3 (Pod 3) No
Classroom 3 (Pod 3) No
Classroom 4 (Pod 4) No
Classroom 4 (Pod 4) No
Classroom 4 (Pod 4) No
Classroom 5 (Pod 5) No
Classroom 5 (Pod 5) No
Classroom 5 (Pod 5) No
Amphitheater No Renovate to storage room and small tutorial room.
Amphitheater No Renovate to storage room and small tutorial room.
Amphitheater No Renovate to storage room and small tutorial room.
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Jordan Acres Elementary
Amphitheater No Renovate to storage room and small tutorial room.
Amphitheater No Renovate to storage room and small tutorial room.
Reading Recovery No Space exists/shared with classroom.
Gym (Multipurpose) No Space is shared with cafeteria, too small.
Cafeteria (Multipurpose) No Space is shared with gym, too small.
Title I No Needs refurbishing for computer hub.
Tutorial No Space does not exists.
Teacher Lounge Yes Space exists.
Teacher Work Room No Not adequate.
Guidance Yes Space exists.
Conference Room Yes Space exists.
Principal Room Yes Space exists.
Main Office Yes Space exists.
Office Storage No Inadequate space.
Clinic/Nurse Yes Space exists.
Library Stacks No No acoustic separation between library and classroom, very
noisy.
Library circulation Yes Space exists.
Library Office/Workstation Yes Space exists.
Lib/Equipment/Storage No Not adequate.
Multi/Media Storage No Shared with Library Office.
Kitchen Yes Space exists.
Kitchen Storage Yes Space exists.
Custodian Room Yes Space exists.
Custodial Storage No Space does not exist.
Phy. Ed. Workstation No Shared with art kiln and supplies.
Stage No Shared with school paper supply/Classroom supplies, too
small.
Computer Tech Storage No Inadequate space.
Computer Tech Room No Space does not exist.

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Jordan Acres Elementary
Part III

Facility Information
Part III: Facility Information
Is this a historic building or site? No.

A: Site Characteristics

T Urban o Rural

1. Site Size: ______9_______(acres) Est. Number of Parking Spaces:

______35_________

2. Sewer: (septic/public): _______Public_________ Water: (well/public): _______Public____________

3. List all available on-site athletic fields, practice areas, and playgrounds.

Several playgrounds are located around the school periphery on the southeast, northeast, and northwest
sides of the building, with an approximately 3-acre playfield on the east side of the building.

4. List all available off-site athletic fields, practice areas, and playgrounds.

Edwards Field (operated by Town of Brunswick Parks and Recreation Dept.) used for annual Civil War
Reenactment. This facility is extensively used by various organizations and can often be difficult to
schedule.

5. Describe any difficulties that these off-site facilities create for the program.

Crossing of busy street (Jordan Avenue).

6. Describe any significant site issues (accessibility, size, drainage, safety/traffic, sewer & water, EPA
considerations, etc) that present a current or long range Health & Safety issue to the building
occupants.

Traffic Flow: Tight constriction at bus dropoff/pickup area at front entrance to school building. Significant
interference between bus/car pickup zone and adjacent parking spots. There is inadequate clearance for
buses to maneuver between the parking spaces and an average backlog of 15-20 vehicles at the
pickup/dropoff point.

Parking: Barely adequate availability of parking for staff and parents during the normal school day.
Extreme shortage of parking for school events.

7. How many acres at this site are unused but developable for educational purposes?

Approximately 2 acres are developable without encroaching on existing playgrounds, playfield, or parking.
Removal of the portable classroom complex would free up another acre.

8. Approximately how many acres are classified as wetlands?

None.

B: Building Characteristics
Masonry bearing walls, laminated wood
1. Type of Construction: joists, Tectum roof deck___________ Number of Stories:______1_________

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Jordan Acres Elementary
 2. Below Grade Classrooms (yes/no)_____No________ If yes, describe:__________________________
_____________________________________________________________________________________

3. Sprinkler System:

o Full Sprinkled o % Sprinkled

T Partial Sprinkled o Custodial Closets

COMMENTS:
Kitchen only. Wet system.

4. Are any of the following safety issues?

o Exit Locations T Fire Doors T Emergency Egress o Dead End

Corridors

T Storage Locations o Boiler Room o Open Stairwells T Other (Kiln)

Explain:

Fire Doors: Doors between pod area and egress corridors, between the Multi-Purpose Room and the
egress corridor, and between the kitchen and the Multi-Purpose Room are not adequately fire-rated. Office
door is lacking a door closer and electromagnetic hold-open.

Emergency Egress/Storage Locations: Inadequate storage for Multi-Purpose Room chairs, large
custodial equipment, and portable food racks for cafeteria. Chair racks must often be stored in rear egress
hallway. Custodial equipment and food racks must be stored in receiving room behind kitchen limiting
access to, and egress from, main electrical panels for school building.

Kiln: Only viable location for Art Department kiln that provides ventilation access to outside is in storeroom
doubling as workspace for Physical Education teacher.

5. Where in the building is the furnace room located?

Southwest corner of the building adjacent to the custodial office and Multi-Purpose Room.

6. When was the present boiler installed?

One cast-iron 30 psi hot water Weil-McLain boiler, installed in 1979.

7. Are there storage issues in this building? If yes, explain:

Yes. Storage issues impacting egress are listed in Part IIIB4. Stage used for storage as only other large
storage areas (lofts built in existing storerooms) are not conducive for ready-access storage of large items.
Only heated storage for outside equipment (snow blower, etc.) is in boiler room. Inadequate flammable
storage in building.

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Jordan Acres Elementary
C. Leased Space Information

1. In the table below please list all temporary classroom spaces that support this facilitys educational
program. Do not include administrative or transportation leases.

Table 2
Temporary Classroom Space Analysis

# of Total Permanent
Leasing # of
Class- Square or Use as it Relates to Program
Status Units
Rooms Footage Temporary

Leased Space 1 8 8,960 Temporary Kindergarten, Art, Music, Special Ed

Lease/Purchase 0 0 0 N/A

District Owned
0 0 0 N/A
Other (specify)
0 0 0 N/A

Totals
1 8 8,960 Temporary

2. Create and attach a chart listing the educational function(s) that take place in each of the temporary
classrooms.

Classroom Function No. Students Served

Classroom 1 Art 400
Classroom 2 Special Ed 7
Classroom 3 OT-PT 20
Classroom 4 Kindergarten 30
Classroom 5 Music 490
Classroom 6 Kindergarten 32
Classroom 7 Kindergarten 28
Classroom 8 Special Ed 8

3. Will this facility need additional program space through the Leased Space Program in the near
future? If so, please explain the rationale and describe any plans and timelines that have been
developed to meet the need. How many additional spaces will be needed in each of the next five
years?

If this project does not move forward, and if the student population remains steady, use of leased space will
remain a necessity.

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Jordan Acres Elementary
D. Additional Information on Facilities
1. Has this facility received Revolving Renovation Fund monies in the past? Please explain:
No.

2. Describe in detail all health & safety, code compliance, or other significant facility deficiencies that
impacts the educational program including any hazardous material issues.

Items provided in Parts III.A.6 and III.B.4 plus:

ADA: Numerous interior doors do not have ADA-compliant hardware.

AHERA: Known asbestos floor tile in the Multi-Purpose Room, kitchen receiving room, and office
storeroom. Asbestos pipe insulation present in boiler room. All are monitored/maintained under the
schools AHERA Operation & Maintenance Plan.

Fire Safety: Building has no sprinkler system, with the exception of the kitchen area. Shutters for office
and kitchen serving line are not adequately fire-rated. Stage curtains are not adequately fire-rated.

3. Please describe any deficiencies related to mechanical or other building systems such as heating,
ventilation, plumbing, and electrical.

Ventilation: Ventilation system is inadequate; see Part III.D.4 below (installation of a new ventilation
system scheduled for Summer 2004 pending budget approval).

4. Are there air quality issues in the school? If yes, please describe in detail.

While air quality parameters in the school building remain within acceptable parameters, air movement and
volumetric change in the building is inadequate. Fresh air for the classroom areas is provided by the
original unit ventilators located around the periphery of the main school building. The intake louvers for
these units are located at ground level and are easily blocked in the winter by snow drifts and buildup.
While the central office area and library receive fresh air from a rooftop unit, the temperature and humidity
of the incoming air is artificially high due to radiant heating around the intake by the dark roofing material
around the rooftop unit. The office areas and library do not have any alternate sources of fresh air, such as
operable windows or doors.

While air quality parameters in the portable classroom complex also remain within acceptable parameters,
air movement and volumetric change is provided by small, older unit air exchangers in the individual
classrooms.

Please complete the table below. Submit any drawings or diagrams that may be helpful in understanding
the current building configuration, square footages, and additions to the original facility. Include an 8.5 x 11
floor plan.

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Jordan Acres Elementary
 Table 3
Existing Building Space Analysis

NOTE: Complete one Table for each school in the administrative unit.

Building Name_Jordan Acres Elementary School__ Town__Brunswick______________

Total
Grade Date of Total
Building Square Uses as they Relate to Program
Level Construction Enrollment
Footage
Original Grades 1-5 educational programs, library, school
1-5 1972 39,960 400
Building administration, health services, food services

Additions None

Portables K-5 1990 (Lease) 8,960 490 Kindergarten, art, music, special education, OT-PT

Other None

39,960 (Main)
Totals 490
8,960 (Port)

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Jordan Acres Elementary
 Jordan Acres Elementary School
Brunswick School Department

approach

receiving from hallway

 Jordan Acres Elementary School
Brunswick School Department

kiln

rear egress
Part IV

Comprehensive Enrollment Analysis

Part IV: Comprehensive Enrollment Analysis

Please attach a copy of the districts current enrollment data and projections. This Comprehensive
Enrollment Analysis should include:

School enrollment projections that estimate future enrollments in each grade on a year-by-year basis for
the next ten years. The enrollment projections should be done on a district-wide basis and a school-by-
school basis if there is more than one school serving a grade grouping that is affected by the building
project. For example, a district with three K-5 elementary schools that is proposing a project at an
elementary school should do district -wide K-5 projections and projections for each of the three elementary
schools. The same district would not need to do school by school elementary projections if it is proposing
a project at the high school.

The enrollment projections should address the following areas:

1. The anticipated size of the future K and first grade classes based upon birth levels and the pattern of
migration of preschool aged children should be articulated. In communities with significant levels of
residential development, this should include a review of residential and business development trends
and the relationship of development to changes in the entering class size.

The Brunswick School Board commissioned Planning Decisions, Inc. to develop enrollment
projections for this application. Their report is attached. Also, enrollment projections
obtained from the State Planning Office are attached.
2. The grade-to-grade progression of a class as it moves through the system, including changes in the
size of the class resulting from in or out migration should be stated. In communities with significant
residential development, this should include a review of the relationship of the new residential
development to changes in class size.

The Brunswick School Board commissioned Planning Decisions, Inc . to develop enrollment
projections for this application. Their report is attached. Also, enrollment projections
obtained from the State Planning Office are attached.

3. Any changes in administrative policy or external factors that may have influenced historical
enrollments or that may influence future enrollments should be documented. For example, the addition
of a pre-school program or the opening, expansion, or closing of a major local employer should be
considered in the projection.

Although we are not aware of any specific changes being contemplated by any major
employer, it is a matter of public record that the U.S. Naval Air Station at Brunswick, Maine
will be evaluated by the Department of Defense Base Realignment and Closure Commission
as part of the next round of nationwide evaluation of military facilities. The commissions
initial report is expected to be released sometime in 2005; and they could recommend that
the mission of the Naval Air Station be expanded, contracted, or remain the same.
Beginning next year, the government-owned housing now occupied by military families will
be leased to a private contractor for a fifty year term. In the worst-case speculative scenario
that the Naval Air Station is closed, it is highly probable that the housing now occupied by
military families with school age children will be rented to civilian families looking for rental
and any type of affordable housing in our area, thereby minimizing the effect on the school
systems student load.

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Jordan Acres Elementary
4. Does your school administrative unit have full day or half-day kindergarten? If half day, what are your
future plans for your kindergarten program?

Brunswick schools currently have half-day kindergarten. The Brunswick School Board is
pursuing the objective of all day kindergarten and has included the capacity for it in this
application. Due to space constraints, it is not possible to offer all day kindergarten without
leasing additional portable units.
5. What is the status of pre-school programs in your system?

Brunswick schools currently offer very limited preschool programs to the extent that federal
funds permit. There are no current plans to expand this program into the local budget due to
the cost of staff and additional portable units.
6. What number of tuition students are under a tuition contract with your school administrative unit?

Brunswick School Department does not have any written contracts for tuition students at this
time. However, we have historically accepted secondary tuition students from Durham, as
well as an occasional student from Arrowsic, Georgetown, Phippsburg, West Bath, Westport
and Woolwich. During 03-04 and 02-03 we have had only one elementary tuition student
and for each of the two years preceding, we had five students.
7. What is the length of term of the tuition contract?

The Brunswick School Department is currently accepting most of Durhams high school
students. Although no formal signed tuition contract exists, Brunswick has always accepted
any Durham student wishing to attend Brunswick High School.

Presently the Superintendent and School Board leadership are reviewing the possibility of
signing some sort of agreement concerning 9 -12 students.

Due to the current crowded K-8 situation, rarely are any students accepted as tuition
students in those grades.

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Jordan Acres Elementary
 The final enrollment projections should provide year-by-year estimates for both individual grades and for the
grade groupings that are in use within the district. In the tables that follow, please indicate current enrollment
data on all buildings. The State Planning Office has enrollment projections by school; however, a more
comprehensive enrollment projection should also be included in the application.

Table 4
Current Enrollment (Resident Students)

Complete the following two charts for each school in your district.

Current Enrollment by Grade Resident Students

School Name
and Principal Other K 1 2 3 4 5 6 7 8 9 10 11 12 Totals
Coffin Elementary-
Walter Wallace 0 74 82 80 72 54 87 0 0 0 0 0 0 0 449
Hawthorne Elem.-
Michael Galarneau 0 0 23 31 23 22 30 0 0 0 0 0 0 0 129
Jordan Acres Elem.-
Scott Snedden 0 90 98 78 75 68 81 0 0 0 0 0 0 0 490
Longfellow Elem.-
Gregory Scott 0 56 65 64 71 68 72 0 0 0 0 0 0 0 396
Brunswick Jr. High-
John Paige 0 0 0 0 0 0 0 254 243 240 0 0 0 0 737
Brunswick High-
Bruce Cook 0 0 0 0 0 0 0 0 0 0 247 266 213 211 937
TOTAL
0 220 268 25 241 212 270 254 243 240 247 266 213 211 3,138
33

Current Enrollment (Tuition Students)

Current Enrollment by Grade Tuition Students

School Name
and Principal Other K 1 2 3 4 5 6 7 8 9 10 11 12 Totals
Coffin Elementary-
Walter Wallace 0 0 0 0 0 0 1 0 0 0 0 0 0 0 1
Hawthorne Elem.-
Michael Galarneau 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Jordan Acres Elem.-
Scott Snedden 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Longfellow Elem.-
Gregory Scott 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Brunswick Jr. High-
John Paige 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Brunswick High-
Bruce Cook 0 0 0 0 0 0 0 0 0 0 60 47 50 43 200
Totals
0 0 0 0 0 0 1 0 0 0 60 47 50 43 201

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Jordan Acres Elementary
Part V

Maintenance and Capital Improvement Plan

Part V: Facility Maintenance and Capital Improvement Plan
Maine law and Chapter 125 (Comprehensive Plan) require school administrative units to maintain a Maintenance
and Capital Improvement Plan for all school facilities. The program includes routine, preventive, and predictive
maintenance and planned capital improvements (replacements/upgrades). The areas addressed shall include (but
not be limited to): Site and site improvements; roof system; structural system (interior and exterior walls, trusses,
foundations, etc.); HVAC (heating, ventilating, air conditioning); utilities (electric, gas, water, septic, data, etc.);
safety systems (fire alarms, sprinklers, monitoring, access and evacuation, etc.); and code compliance and
inspections (ADA, building, boiler, asbestos management plan, etc.). Submit a copy of your administrative units
Maintenance and Capital Improvement Plan.

The Department of Education has made available Capital Management Asset software and MeSFMP (Maine
School Facilities Maintenance Plan) to assist districts with the development of Maintenance Plans, Capital Renewal
Plans (MRSA Title 20-A, Section 15918 and Section 4001).

Appendices No. 1 and 2 below summarize the Brunswick School Departments capital improvement procedures:

APPENDIX NO. 1 - BRUNSWICK SCHOOL DEPARTMENT FACILITIES MAINTENANCE

MANAGEMENT PROGRAM
This plan delineates regular actions and responsibilities for preventive and periodic maintenance/inspections of
key systems and equipment in Brunswick School Department facilities.

I. Roof Systems: All roofs are formally inspected by our roofing service provider every October. This inspection
evaluates both small-scale remedial repair requirements and condition trend-based requirements for Roof Life
Extension (RLE). This program entails full planned restoration of the roof system, including resealing of all
splices, restoration of all flashing details, and renovation of all roof drains. All RLE projects and non-immediate
remediate repairs are incorporated into subsequent facilities with phasing as recommended by our roofing
inspectors. All suspected roof leaks are immediately addressed with our roofing service provider, investigated,
and repaired with no more than a 1-2 day turnaround.

II. HVAC and Air Quality:

a. Main Buildings: HVAC systems in all buildings are covered by a service and maintenance contract with one
of two providers. Minor routine preventive maintenance actions (local adjustments, indicator monitoring,
filter replacement) are conducted by custodial personnel. The service providers have remote system
monitoring and diagnostic capability via modem connection with each building control system.
Enhancement of this capability to an active on-line mode, with access in each custodial office and in the
Facilities Directors office, is planned for the near future.
b. Portable Classrooms: All portable classrooms, both owned and leased, have individual kerosene monitor
heating units and air exchangers serviced under a service and maintenance agreement with the installing
vendor. The vendor provides annual inspection, cleaning, and routine preventive maintenance service
during the summer vacation period, as well as year-round repair service on an on-call basis.
c. Air Quality: Air quality testing is conducted on an as-required basis by either the HVAC service provider or
a local environmental service vendor. All suspected air quality issues are immediately investigated and
testing conducted once identified.

III. Utilities:

a. General Services: Water and sewer service is provided by the Brunswick-Topsham Water District and
Brunswick Sewer District respectively. Electrical power is provided by Central Maine Power. Local
telephone service is contracted with Verizon. Heating oil and trash pickup are contracted by the Town of
Brunswick. Propane and propane system service is provided by a local vendor on an on-call basis.
b. Water: Annual backflow preventer inspection and seasonal activation/shut-off of irrigation systems are
provided by the Brunswick-Topsham Water District. Emergent internal plumbing issues are immediately
addressed with local licensed plumbing service providers.
c. Sewer: The on-site pump station at Brunswick High School is cleaned and serviced annually, and more
frequently if required, by a local contractor.
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Jordan Acres Elementary
 d. Electrical: Planned and emergent electrical repairs and service are addressed with local licensed
electricians.

IV. Safety Systems:

a. Fire Alarms: All building fire alarm systems are inspected and serviced annually under a service agreement
with the equipment provider. All school building alarm systems are continuously monitored.
b. Sprinkler Systems: All installed sprinkler systems are inspected annually, with an internal inspection of dry
systems every five years, under a service agreement with an outside vendor.
c. Fire Protection/Emergency Equipment: All fire extinguishers and emergency lighting systems are tested
and serviced annually by a licensed vendor. Monthly inspections of this equipment, as well as eye wash
stations and deluge showers are conducted monthly by custodial personnel.
d. Security: Security systems at Brunswick Junior High School, Brunswick High School, and Superintendents
Office are monitored 24 hours a day, and serviced on an as-required basis, by the equipment installer.
e. Interior Communication: Internal phone switching systems, intercom, and master clock systems are
covered under vendor service agreements providing service on an on-call basis.

V. Site:

a. Snow Clearance: Plowing/snowblowing of roadways, parking lots, and sidewalks is generally performed by
custodial/groundskeeping personnel and bus drivers. Plowing of parking lots and roads at Brunswick High
School is contracted annually with a local vendor. Gross snow removal is arranged with a local vendor on
an as-required basis.
b. Pest Management: Monthly inspection and monitoring in accordance with the Brunswick School
Department Integrated Pest Management Policy is performed under an annual contract with a certified
vendor.
c. Grounds Maintenance: Grounds maintenance on all school sites, with the exception of Brunswick High
School, is performed by groundskeeping personnel. Annual weeding, garden maintenance/upkeep, and
turf management at Brunswick High School is accomplished under a service agreement with a local
landscape contractor.
d. Playgrounds: All school playgrounds and playground equipment are visually inspected semi-annually by
groundskeeping personnel for safety and operability.

VI. Code Compliance:

a. General Inspection: All school buildings are inspected annually by the Town Fire Marshal and by a loss
control representative of the School Departments Workers Compensation insurance carrier for fire and
general safety.
b. ADA Compliance: All vertical/inclined lifts and elevators are serviced and annually inspected by a licensed
inspector, and are licensed by the State Board of Elevator and Tramway Safety. Routine quarterly elevator
lubrication is likewise performed under a service contract.
c. AHERA: Designated Person services, including survey, inspection, staff training, and abatement support,
under AHERA are provided under a services contract with a licensed environmental service provider. The
Facilities Director maintains all AHERA documentation and initiates all required public and contractor
notifications required by AHERA.
d. Boilers: All boilers and pressure vessels are inspected annually by a licensed boiler inspector, and, along
with their control systems, are covered in the HVAC repair and maintenance contracts. The night security
guard, all head custodians, and at least one night custodian at each school are licensed low-pressure boiler
operators.
e. Underground Storage Tanks: All underground fuel storage tanks and monitoring systems are inspected
annually by a licensed tank inspector.

VII. Miscellaneous:

a. Bleachers/Backboards: All motorized retractable bleacher and backboard installations are inspected
annually for safety and proper operation by the installer.
b. Crooker Theater: All stage rigging and support equipment at the Crooker Theater (Brunswick High School)
is inspected annually for safety and operability by the original installer. This program is being considered

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Jordan Acres Elementary
 for expansion to all schools with proscenium-style stages. All seats, carpeting, and stage curtains are
deep-cleaned semi-annually by a local cleaning contractor.
c. ROPES Challenge Course: The ROPES Course at Brunswick Junior High School is inspected annually
for safety and operability by the designer/installer. Repairs and maintenance are conducted by the
groundskeeping staff.

APPENDIX NO. 2 - BRUNSWICK SCHOOL DEPARTMENT CAPITAL IMPROVEMENT/

RENEWAL PROGRAM
This section outlines the history, performance, status, and current guidance for capital improvement/renewal efforts
for Brunswick School Department facilities.

I. Background.
Since 1969, the Brunswick School Department has maintained and annually updated a Five-Year Capital
Improvement Plan for its buildings, grounds, and vehicles in accordance with the Town Charter. Until 2003,
this plan was presented to the Brunswick School Board for approval and, once approved, was included in the
Town Capital Improvement Plan along with those from all other Town departments for consideration and
approval by the Town Council. In November, 2002, the Town of Brunswick established a Capital Improvement
Plan Committee to gather, evaluate, and consolidate the various capital needs requests for the Town
departments, and to present a unified, integrated Capital Improvement Plan for the Town Council. School
Department capital improvement proposals now undergo parallel approval processes with the School Board
and Capital Improvement Plan Committee prior to inclusion in the proposed Town budget.

The criteria for inclusion of an item into the School Department Plan is: (1) a non-recurring upgrade, renewal, or
replacement of a structure, building component, or vehicle that would increase the life of, or add required
functionality to, that structure, component, or vehicle, with (2) an estimated total cost of $25,000 or greater.
Individual phases of a multi-year project less than $25,000 are included if the total cost of the project is over
that amount; single-year projects estimated at less than $25,000 are not included in the Plan. Individual items
with estimates of $150,000 or greater are considered as separate line items by both the School Board and the
Town Capital Improvement Committee. Items with estimates between $25,000 and $150,000 are considered
individually by the School Board, but are combined into a single summary line item by the Town Capital
Improvement Committee.

II. Performance to Date.

Requirements have been most commonly generated from the results of the School Departments 1995
Facilities Study and, to a lesser extent, from the results of periodic and one-time inspections and surveys (i.e.,
ADA compliance survey, energy conservation survey, etc.). Significant past and projected capital improvement
projects for Brunswick school facilities since 1996-97 have included:

New roofs-Hawthorne, Junior High School (1996)

New boilers-Hawthorne and Bus Garage (1996)
Classroom window replacements-Coffin, Hawthorne, Longfellow, Junior High School (1997-2003)
Gym window replacements-Coffin, Junior High School (1998)
Ceiling and lighting upgrades-All schools (1997-2002)
ADA lift installations-Coffin, Jordan Acres, Longfellow, Junior High School (2000-2001)
Air quality improvement upgrades-Coffin (2003), Jordan Acres (proj. 2004), Longfellow (proj. 2005), Junior
High School (proj. 2006-2008)
Second access/egress road-High School (proj. 2008)

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Jordan Acres Elementary
 The Brunswick School Department has been committed to continual reinvestment in its facilities. Table 1
shows the annual budget allocations toward the School Department Capital Improvement Plan since 1996-97.

Table 1. Capital Improvement Expenditures to Date

Year Amount Comments

1996-97 $156,405
1997-98 $321,000
1998-99 $384,400
1999-00 $332,500
2000-01 $359,700 Does not include the cost of system wide energy conservation
projects ($330,000)
2001-02 $300,000
2002-03 $291,100
2003-04 $303,800 Does not include cost of Coffin IAQ Project ($400,000).
2004-05 (projected) $317,000 Does not include cost of Jordan Acres IAQ Project ($375,000).
2005-06 (projected) $325,000 Does not include cost of Longfellow IAQ Project ($375,000).
2006-07 (projected) $321,500 Does not include Phase 1 cost of Junior High IAQ Project
($200,000) or any renovations/construction resulting from this
application.
2007-08 (projected) $329,500 Does not include Phase 2 cost of Junior High IAQ Project
($200,000) or any renovations/construction resulting from this
application.
2008-09 (projected) $331,000 Does not include Phase 3 cost of Junior High IAQ Project
($200,000), High School Egress Road ($315,000), High School
Tennis Courts ($130,000), or any renovations/construction
resulting from this application.

NOTE: Amounts only include those projects with estimated cost between $25,000 and $150,000.

The School Department Capital Improvement Plan for 2004-05 has been approved by the Brunswick School
Board and Town Capital Improvement Plan Committee, and is awaiting approval by the Brunswick Town
Council.

III. New Planning Process.

On January 28, 2004, the Brunswick School Department contracted with Northeast Building Consultants for
facility assessment and database startup services to support future long-range facilities planning using the
DOE-provided VFA Capital Asset Management software system. While this change in the facilities planning
process cannot influence the 2004-05 Five-Year Capital Improvement Plan currently in the approval pipeline, it
will drive the proposed Plan input from 2005-06 onward.

IV. Overarching Ten-Year Capital Renewal/Improvement Guidance for K-8 Facilities.

Based on the initial field survey information provided by Northeast Building Consultants in May 2004, the
composite Facility Condition Index (FCI) for the Brunswick School Department K-8 facilities is 0.12. This value
will most likely increase as the initial survey data is currently being refined and lower-value requirements are
being added; however, the FCI is not expected to exceed 0.14 once these efforts are completed.

The current School Department Five-Year Capital Improvement Plan delineates the projected expenditures for
capital renewal items with a value of $25,000 or greater for the K-8 facilities through 2008-09. Renewal items
of value less than $25,000 beyond 2004-05, and all renewal items beyond 2008-09, have not yet been formally
planned and estimated, nor have funding levels for these items been determined. These out-year funding
requirements have been modeled based on the following parameters:

a. The spending projections for capital renewal items with a value of $25,000 or greater beyond 2008-09 are
based on the average yearly planned expenditure for these items over the period of the current Five-Year
Capital Improvement Plan (2004-05 through 2008-09) adjusted for inflation each year.
Major Capital Improvement Application 24 5/28/04
Jordan Acres Elementary
 b. Historically, approximately 55% of expenditures for Contracted Repairs have been for capital renewal
work items with value less than $25,000. Out-year capital renewal spending projections include 55% of the
proposed 2004-05 budget for contracted repairs adjusted for inflation each year.

c. Historically, approximately 15% of expenditures for Supplies and Materials have been used for capital
renewal work items with value less than $25,000 performed in-house as self-help projects. Out-year
capital renewal spending projections include 15% of the proposed 2004-05 budget for supplies and
materials adjusted for inflation each year.

The cumulative capital renewal projections for the next ten years are shown in the following chart along
with their impact on the School Departments composite K-8 FCI based on the initial field survey data:

$900,000 0.14
Brunswick K-8 Composite
$800,000
0.12
$700,000
0.10
$600,000

0.08
Funding

$500,000

FCI
$400,000 0.06

$300,000
0.04
$200,000
0.02
$100,000

$0 0.00
2004-052005-06 2006-07 2007-082008-092009-10 2010-11 2011-122012-132013-14
Funding to Maintain FCI Funding Projection FCI Maintained FCI from Projection

It is expected that the high-value renewal projects planned for the first five years of this projection ventilation
upgrades at three schools, four boiler replacements, and roof life extensions at five schools will reduce the
out-year funding requirements to maintain current composite FCI, and will actually lower the projected FCI in
the out-years by renewing these large systems earlier than would otherwise be indicated by their respective
service lives.

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Jordan Acres Elementary
V. Specific Capital Renewal/Improvement Guidance for Jordan Acres Elementary School.

Based on the initial field survey information provided by Northeast Building Consultants in May 2004, the FCI
for Jordan Acres Elementary School is 0.16. This value will most likely increase as the initial survey dat a is
currently being refined and lower-value requirements are being added, however, the FCI is not expected to
exceed 0.18 once these efforts are completed.

Using the methodology described above, the capital renewal projections for the next ten years for Coffin
Elementary School are shown in the following chart along with the impact on FCI based on the initial field
survey data:

$450,000 0.18
Jordan Acres Elementary School
$400,000 0.16

$350,000 0.14

$300,000 0.12
Funding

$250,000 0.10

FCI
$200,000 0.08

$150,000 0.06

$100,000 0.04

$50,000 0.02

$0 0.00
2004- 2005- 2006- 2007- 2008- 2009- 2010- 2011- 2012- 2013-
05 06 07 08 09 10 11 12 13 14
Funding to Maintain FCI Funding Projection FCI Maintained FCI from Projection

Specific capital renewal projects listed in the current Five -Year Capital Improvement Plan (over $25,000 in
value) include the following:

Ventilation system upgrade: $375,000 in 2004-05

Telephone system installation: $30,000 in 2005-06
Roof life extension work for 8 of 9 roof sections: $22,000 in 2005-06, $44,000 in 2006-07
Carpet replacement: $41,500 in 2006-07, $41,500 in 2007-08
Upgrade of front and rear entryways: $28,000 in 2007-08

As stated previously, it is expected that the high-value, and as-yet-unplanned projects for 2009-10 and beyond,
will drive the actual out-year FCI even lower.

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Jordan Acres Elementary
Part VI

Professional Facilities Studies

Part VI: Professional Facilities Studies/Assessment
Attach any professional facility study/assessment of the building that may have been completed within the last five
years (the absence of a study/assessment will not adversely affect your rating).

Previous studies include:

1995 Brunswick Schools Facilities Study (Harriman Associates, inventoried the physical condition of the systems
and code status of all schools in the district to support their capital improvements plans)
2002 Elementary Schools Space Needs Feasibility Study (Harriman Associates, studied all five schools in this
application and did space allocation workbooks and concept design options with cost estimates to solve their space
and program needs)
2004 Capital Asset Management Facilities Survey (Northeast Building Consultants)

See Part V for summaries of the annual facilities maintenance plans.

The Brunswick School Department will make copies of all studies available to the Department of Education upon
request. Please contact Jim Oikle, Business Manager, Brunswick School Department, 729-4148.

Major Capital Improvement Application 27 5/28/04

Jordan Acres Elementary
Part VII

Instructions, Timeline & Site Location

Part VII: Instructions, Timeline, & Site Location
A. Application Instructions
APPLICATIONS WILL NOT BE ACCEPTED IF PRESENTED IN A 3-RING BINDER. SPIRAL BINDERS ARE
REQUIRED.

Please summit the original application and one copy.

All forms must be filled out completely.

Use additional sheets where necessary.

Submit applications to: School Facilities Services Team

Department of Education
23 State House Station
Augusta, ME 04333-0023

If you have further questions regarding the application or the application process please contact:

Scott Brown, AIA, Director OR Karen Bossie, Administrative Secretary

School Facilities Services School Facilities Services
Phone: (207) 624-6883 Phone: (207) 624-6848
E-Mail: scott.brown@Maine.Gov E-Mail: Karen.l.bossie@Maine.Gov

B. 2003-2004 Rating Cycle Timeline

Applications made available: September 2002 Revised December 2003

Applications accepted at Department of Education through June 1, 2004

Department of Education rating period: July 2004 through completion

C. Site Location
Please see the attached map to the schools in these applications.

From I-295 exit 28, follow Route U.S. 1 and take the Maine Street exit. Immediately get into left-turn lane, turn
left onto Mason Street, and proceed to Federal Street. Turn right onto Federal Street and proceed to Jordan
Avenue. Turn left on Jordan Avenue and proceed to entrance to Jordan Acres Elementary School on left. Turn
left and proceed to parking lot in front of the school.

Telephone number for school: (207) 729-3981.

Major Capital Improvement Application 28 5/28/04

Jordan Acres Elementary