AGREEMENT

I, K.Prabhakar Reddy, S/o. Sai Reddy, R/o. 1-36/6/B, Jawahar Colony, Chandanagar,
Hyderabad – 50 contractors do hereby tender to execute work between the Hospital
Development Society/Medical Superintendent of Area Hospital, Kondapur,
R.R.District under mentioned description of work and in accordance with the
conditions noted below and rules set forth on Annexure – IV below on consideration
of payment being made for the quantity of work executed “Tender for Cleanliness,
Maintenance and upkeep of building and compound in the District Hospitals/Area
Hospitals/Community Health centers from 01.04.2010 to 30.09.2010 as per the tender
conditions”.

Contractor Medical Superintendent

Area Hospital, Kondapur
R.R.District
 DETAILS OF SANITATION ACTIVITIES
ANNEXURE – IV
SL. Item Activities involved Frequency Day and Results
No. time
1. Toilets i) Cleaning of the floor toilets Shall be dust
seats, mirrors, greasers, free, clean and
washbasins, urinals and tile Round the 24 hours neat, shall not
(floor & wall) with water and clock in a day have any bad
suitable cleaning material. odour.
ii) Sweeping in floor and
mooping with water.
iii) Putting naphthalene balls in
urine pots.
iv) Drainage cleaning.

2. Operation i) Mooping vaccum cleaning, Shall be free

theater cleaning the furniture, doors and --do-- 24 hours from dust and
windows, pelmets, curtains, in a day odour, and
floor etc. shall be sterile
ii) Mooping as specified with --do-- --do-- (to be
disinfectant / soap, phenyl confirmed by
water. periodical
iii) Cleaning of rubber chappals, --do-- --do-- Microbiologic
shoes with soap water. al Tests)
iv) Spraying of disinfectant / --do-- --do--
pesticides.
v) All assistant ship as required
to patients doctors and staff on --do-- --do--
duty under the guidance of O.T.
Incharge.
vi) Sterilization autoclaving --do-- --do--
3. Doctor Rooms, i) Including sweeping dusting Every Day Shall be free
including O.P. cleaning, mopping and washing Twice a day from dust and
Block, casualty, with soap solution disinfectant, (Before 8 AM bad odour
administrative provision of antiseptic, treated after 1PM
block, warm water for cleaning
Emergency purpose in washbasins of all
doctors rooms & all cleaning
jobs.
ii)
Carrying of dirty linen from All time as per
wards, theaters, delivery rooms requirement --do-- Shall be out in
and other rooms and replace as 24 hours for disciplined
per replacement washed and causality and manner
cleaned lines to the respective Emergency
points daily. Block
4. In patients Sweeping, mopping and washing Thrice a day Shall be free
wards and with soap solution / disinfection (before Every day from dust and
Corridors 8AM/2PM/ bad odour
(including space 8PM and as
 surrounding per
water collar and requirements
staircases)
5. Kitchen i) Sweeping, mopping and Thrice a day Every day Shall be free
cleaning of floor, furniture, (before from dust and
doors, windows, coolers, 8AM/2PM/ bad odour
pelmets and curtains and 8PM)
maintenance of cleanliness and
Hygienic conditions.

ii) Cleaning of kitchen --do-- Every Day --do--

Platform, washbasin using
chemicals and water.
6. Miscellaneous i) Removal of cob-webs from Twice a day Every day The cleaned
job work for all the places including ceiling are shall be
Hospital House and walls etc. with the help of free from cob-
keeping and the long bamboo stick. webs.
administrative
block ii) Cleaning of windows and --do-- --do--
shutters / panels/ doors.

iii) Spraying finite in all offices, --do-- --do--

rooms, halls, canteen and other
suitable locations.
7. Open ground i) Removal of unwanted Once a day Every day Shall be free
and space bushes, plants with roots, from dry
around cleaning and removal of dry leaves and
including leaves etc. and watering and unwanted
garden maintenance of Garden/Park. material
8. Building terrace i) Cleaning of all doors, Once in a 9am to 5pm Shall be free
open area, windows and glass panels. month 1st Saturday from dust and
terrace ii) Removal of cobwebs from --do-- --do-- bad odour.
compound wall, complete building.
entry gate etc. iii) Cleaning of terrace --do-- --do--
iv) Spray of finite in Hospital 1st & 3rd
--do-- Saturday
including rooms etc.
of the
month
9am to
5pm every
Sunday
 TERMS AND CONDITIONS TO THE CONTRACTOR
SECTION -I
1) The contract will be offered to the bidder who quoted the lowest price. The Self
help group / Voluntary organizations!/ NGOs who work on no profit base will
be given preference. Preference will also "be given to (he groups of un-
employed youths who form as a society with an understanding to share the
remuneration on equal terms.

2) The successful bidder has to enter in to the contract with the hospital
authorities by executing a bond of Rs.________________ within 7 days of
receiving information of bid acceptance.

3) The contractor shall deposit an amount, equal to 5% of the annual value of the
contract with the hospital authorities as Security Deposit. The security deposit
will be forfeited to the hospital should the contractor breach the terms and
conditions of the contract without valid reasons.

4) The contract is subject to condition of prescribed eligibility being fulfilled.

Any/defect found at a later date will automatically result in termination of
contract and the performance security deposit will be forfeited.

5) The tenure of the contract shall be initially for a period of 1 year and may be
extended for another one year on satisfactory performance with or without the
terms and conditions being modified;, as the situation demands.

6) The contract can be terminated by the hospital authorities by giving a notice of

one month without assigning any reason.

7) The contractor is not permitted to sublease the work of maintenance of

satisfaction to any other person under any circumstances such an action will be
automatically result in termination of the contract.

8) The contractor shall maintain Suggestions/Complaints book to be kept

available to the employees and public visiting the hospital.
 Hospital Authorities reserve I the right to change the frequency and timetable
depending upon the need and also reserves right to add or delete any item from the list
of activities..

OUALITY OF WORK:

1. The cleaned area shall be totally dust free from smell,

2. Shall not spoil the natural shine on look of the furniture and other materials.
3. Shall not cause any disturbance to the activities of the hospital staff.
4. The Garbage shall be collected and disposed as directed by the hospital
authorities.
5. Shall cheque the Flush outs. Urinary Pits, Washbasins, Drainage Pipes, Taps
and report any problem to the Hospital authorities.
9) Any lapse found in maintenance of sanitation is to be rectified within the time
given by the Hospital Authorities. A deduction of Rs. 1,000 or above, as
decided by the hospital authorities will be imposed on the contractor for every
failure. This will be recovered from the monthly payment. Three consequent
failures in rectification will lead to automatic termination of contract.
10)The contractor has to provide the list of workers engaged by him for the
maintenance to the hospital authorities with their complete addresses and a
declaration regarding clean antecedents. The workers have to work under the
overall supervision of an officer nominated by the Hospital Authorities.
11) The contract shall provide Uniform and Photo Identity Cards to all the workers
who are employed by him in the hospital.
12)The contractor himself is responsible for the losses of his material or injuries
suffered by his workers during the course of contract and the hospital
authorities shall not be liable for any such occurrence. |
13)Contractor shall have to compensate for the loss in full sustained by the
hospital on account, of damage or theft of material by his workers.
14)The contract includes the expenditure towards manpower and material. The
cleaning material shall be as per the quality prescribed by the hospital
authorities,
15)The contractor is responsible for payment of wages / remuneration. Income tax
and other statutory deductions of his workers. The hospital authorities are in no
way responsible for the remuneration paid to the workers.
16)The hospital authorities will pay the services costs eveiy month within 5
working days of submission of claim by the contractor, duly making the
deductions like Income Tax other statutory deductions ^nd towards penalty if
any.
17) The decision of the hospital authorities is final and binding in any issue
regarding the maintenance of the sanitation, like entering in the contract and
termination the contract.
 18)The Hospital Authorities reserve1 every right to accept or reject any tender on
reasonable grounds.
Contd....