RVACG Board of Directors

Minutes for Saturday, June 10, 2017

Directors:
Present: McVay, D. Miller, Schneider, McCarville, B. Miller, Koller
Absent: Anderson
Guests: N/a
Proceedings:
Call to Order
McVay called the June 10, 2017 meeting of the RVACG Board of Directors to order at 10:13 a.m. in the
Library of the Spring Green Community Church.
Quorum
D. Miller made the motion to establish a quorum. McCarville second. Motion passed.
Consideration and Approval of Prior Minutes
B. Miller made the motion to approve the minutes from the May meeting. McCarville second. Motion
passed.
Public Comment
There was no public comment.
Presidents Report
McVay reported that he attended the May Village Board meeting to discuss the bike path, snowmobile
trail, and trees. The Board voted to maintain the location of the bike path.
Separately, McVay reported that RVACG is now searchable on Google and on the directory for the
American Community Gardening Association.
Vice Presidents Report
Miller reported that he was working on setting up a t so hose and drip tape hose never need to be
disconnected from water tank.
An open hydrant was discussed with concern on water all the time versus vandalism. Miller will give
gardeners training to open/close hydrant. Tank will always be full. Miller suggested pursuing a manifold
(multiple valve) system for the 2018 gardening season so that each gardener could control their own
water. McCarville said this was exactly the kind of project she was looking for when applying for the
Kenosha Garden Club grant.
Secretarys Report.
Schneider met with Gene Hausner for an hour and a half at the Gardens at 1 pm on Monday June 5.
Schneider had flagged the southern boundary of the bike path. She and Hausner walked the land and
discussed the boundaries, and various future plans for the trees and the expansion of the gardens.
Hausner was going to discuss the bike path with the Planning Commission, meet with Paul Kardtzke to
discuss the size of the path and the equipment needed to construct the path, and meet with the
snowmobile club to change the location of the snowmobile trail to the north side of the retention pond.
Hausner suggested we locate the western border. (Schneider and Wes Kraemer are scheduled to locate the
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Minutes for Saturday, June 10, 2017
western boundary on Sunday June 11.) He further indicated that the northern tilled portion of the garden
should be returned to the Gardens. Schneider informed Hausner that Jim and Carol Sprecher need to be
notified on or before August 1.
Separately, Schneider recommended that a follow-up interview with WRCO be set up for late July or
August in the midst of the harvest.
Treasurers Report
McCarville is initiating the annual budgeting process for next fiscal year. Anyone with anticipated
gardening expenses for the 2018 season should forward them to McCarville.
McCarville reported that she is seeking other fund raising opportunities and was looking at a program
through Thrivent Financial. Discussion of the program will be held at a later time after more information
is gathered.
Balance on hand after bills were paid in May was $0.79. Since then there was a $300 donation and $35
plot fee paid bringing the balance to $334.79. After bills totaling $183.63 including the parts for the
irrigation system was paid, the balance was $152.16. Then the Gardens received a donation of $800
bringing the balance as of June 10 to $952.16.
McCarville discussed plans for the Saturday June 24 Brat Stand at Prem Meats. Volunteers will be
needed to work the stand with 2 shifts 9 to 1 and 1 to 5. Work tasks include 9 am setup, 10:30 brats
cooking or ready. Cleanup at 5 or later depending on Brat sales. Decided to add Hot dogs to the menu. A
email will be sent to gardeners asking for their help.
Old Business
McVay recommended heeling the trees and shrubs in until later in the year or next spring until final
decisions are made regarding the Village of Spring Greens designation of bike path, snowmobile trials,
and trees.
B. Miller made the motion to contact Jerome Sprecher to till a temporary swath of ground the length of
the northern tier of plots duplicating the existing plan of lawn and tillage for heeling in trees and making
additional garden space available for vegetable planting. Schneider second. Motion passed.
New Business
Schneider made the motion for McCarville to file the Charitable Organization Application, and the
Affidavit In lieu of Annual Financial Report, with the Wisconsin Department of Financial Institutions. B.
Miller second. Motion passed.
Schneider made the motion to hold a retreat for the Board of Directors at West Madison Agricultural
Research Station, and at Allen Centennial Gardens, on Saturday, August 19, 2017 with details to be
determined at a later date. D. Miller second. Motion passed.
D. Miller notified the Board that a riding lawn mower had been located. B. Miller reported details of the
lawn mower. Schneider reported that a donation of $800 had been made to purchase the mower.
McCarville made a motion to purchase the riding mower. D. Miller second. Motion passed.
Koller discussed forming a team of people to mow the Gardens. Becki Miller volunteered to do most of
the mowing with alternates needed when she was not available. Koller volunteered to be an alternate.
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Minutes for Saturday, June 10, 2017
Schneider made the motion to have McCarville set up an account at RiteWay Plaza towards gas and oil
for maintaining the lawn mower. D. Miller second. Motion passed.
McVay reported that some of the tomatoes in the SWOFVT had succumbed to the heat and lack of water.
Millers stated they would donate their extra tomatoes to the project. Schneider made the motion to accept
the donation of the Millers tomatoes for the SWOFVT project. McCarville second. Motion passed.
Open Forum
McCarville made the motion to leave the main value of the hydrant on for the next week contingent on
the weather as a trail and then to seek the response of the gardeners. B. Miller second. Motion passed.
D. Miller made the motion to hold a brief meeting of the Board to evaluate how the irrigation system will
be managed after the initial trial period inviting gardeners to attend on Saturday June 17 at 10 am at the
Gardens with a rain location at the Spring Green Community Church. McCarville second. Motion
passed.
McVay recommended that we search for additional candidates to lighten the work of the Board. He
suggested Gigi La Budde, Dan Ouimet, and Kay Taylor. After discussion, McVay agreed to send letters
of invitation to the mention people. Board members were encouraged to seek out others who might be
interested in being on the Board.
B. Miller made the motion to establish a select committee of the Board to (a) assess what long-term
modifications are needed for the irrigation system and to (b) develop a plan for the board as part of a
grant application due Saturday July 22. The committee would include Duane Miller, Sheryl McCarville
as Chair of the Committee, and Don Koller. D. Miller second. Motion passed.
Schneider reminded the Board that the Bloomin Buddies are sponsoring another workshop on the Asian
Jumping worm and worms in general featuring the DNRs worm expert on Monday June 12 at 7 pm in the
Spring Green Community Library.

The reconstruction of the compost bin was discussed. The bin will include 4 parts and McCarville
volunteered to make signs as to what kinds of compost went in which bin.
B. Miller informed the Board that the arbor had been reconstructed and painted. It would be installed
after the meeting.
Schneider made the motion to adjourn until the next scheduled meeting on Saturday, July 8, 2017, starting
at 10:00 a.m. in the library at Spring Green Community Church. B. Miller second. Meeting adjourned at
1:31 pm.

Respectfully submitted
Rose Ellen Schneider
Secretary