MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE PEARL RIVER VALLEY WATER SUPPLY DISTRICT HELD ON THURSDAY, MAY 18, 2017 AT 9:30 A.M. AT THE DISTRICT’S MAIN OFFICE LOCATED AT 115 MADISON LANDING, RIDGELAND MS ‘The regular meeting of the Board of Directors of the Pearl River Valley Water Supply District was held at 9:30 a.m., on Thursday, May 18, 2017 at the District’s main office located at 115 Madison Landing, Ridgeland MS. Members Present: Shannon Armstrong, Bruce Brackin, Doug Berry, Billy Cook, Phillip Crosby, Ben Evans, W. C. Gorden, Kenny Latham, Samuel Mitchell, John Pittman, John Skains, Tedrick Ratcliff, Jr. and Jack Winstead Members Absent: Jennifer Hall Others Present: John Sigman, Cindy Ford, Craig Hunt, Susan McMullan, Philip Huskey, Jerry Bounds, Perry Wagener, Greg Burgess, Bobby Cleveland, Linda Horton, Dennis Hicks, Jeannine May, Amy Braman Board President Jack Winstead called the meeting to order at 9:30 a.m. President Winstead asked for review of the minutes of April 20, 2017. Upon review of the minutes of a regular meeting of the Board of Directors held April 20, 2017, a motion was made by Mr. Billy Cook for the minutes to be approved. Mr. John Pittman seconded the motion. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead, Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. President Winstead asked for the Law Enforcement, Asset Protection and Emergency Management Committee (LEAPEM) agenda items. Chairman Ben Evans presented the first agenda item, the rescinding of contract award for RMS software for ASDi. Chief Waggener outlined the request to rescind award of RMS software to ASDi based on ASDi's change in monthly charges. Mr. Wagener explained the circumstances surrounding the attempt to implement the software and the ultimate failure of ASDi to do so. Mr. Billy Cook made a motion to rescind the award of ASDi contract for RMS software based on failure to implement the software as presented. Mr. Samuel Mitchell seconded the motion. President Winstead asked for any additional comments or questions. None were offered. The vote was as follows: For: Ammstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY Chairman Evans then stated the next item would be the award of contract for the RMS software to the next lowest bidder. Chief Waggener then reviewed the request to award the second lowest bidder for RMS software the contract. Chief Waggener noted that ITI had provided the next lowest bid for software and staff felt that ITI could provide the service for launch of application. The proposal would be for a one time cost of $8900 and a monthly fee not to exceed $1100. 283fegula Board Minutes 18 May 2017 Page? Chairman Evans made a motion on behalf of his committee to award the contract for RMS software to ITI at the one time cost of $8900 and a monthly fee not to exceed $1100. Mr. Billy Cook seconded the motion. President Winstead asked for any additional comments or questions. None were offered. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY Chairman Evans then asked Chief Waggener to review the next item. Chief Wagener outlined the request for approval of the MOU with Bureau of Alcohol, Tobacco, Firearms and Explosives. The agreement was for the use of “eTrace” system, which is a free service that allows police to find the original owners of registered firearms, The agreement is, needed to specify the approved uses for the software system. Chairman Evans made a motion on behalf of his committee to approve the MOU with Bureau of Alcohol, Tobacco, Firearms and Explosives as presented, Mr. Kenny Latham seconded the motion. President Winstead asked for any additional comments or questions. None were offered. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY President Winstead asked for the Parks Policy Committee agenda items. Chairman Kenny Latham presented the request to authorize staff for action plan on below spillway littering, Mr. Sigman reviewed the cleanup efforts that had taken place below the dam. Mr. Sigman presented the litter indexing and inventories of litter that Keep The Reservoir Beautiful and Ms. Abby Braman had provided. Mr. Sigman noted the numerous, sometime daily cleanups that were involved in the indexes and provided photos of the litter. Mr. Sigman noted the majority of the trash found in the rocks and in the water was fishing related litter. The parking lots contained food & drink related trash, fishing litter and occasional drug paraphernalia. Mr. Sigman gave the board members the action plan developed to address the continuing issue of liter below the dam. The action plan begins with installing additional street lighting in the parks below the dam, then installing gates to control the access to areas below the dam. The next action plan item is to place banners below the dam to inform the users to utilize the proper garbage receptacles for their litter, and warn them of possible closure should the conditions not improve. ‘The next action item would be to repeat the litter indexing to determine if any improvements had been made to the issue. The last action item Mr. Sigman added would be the temporary closing of the areas below the dam for an indefinite period in order to solidify the District’s commitment to keeping the area free from litter. Mr. Sigman stated that the temporary closure would only take 7 place after a 30 day period of banner notification warming of possible closures. Mr. Sigman explained that in much the same way that the District approached the upriver litter issue, it will be peer pressure from other fishermen that will keep the litter in check. Those that do not want to see the area closed will help with policing the other users and remind them to dispose of their litter properly so that all do not suffer from the actions of a few. Chairman Latham made a motion to authorize staff to implement the action plan for below dam litter as presented. Mr. Billy Cook seconded the motion.Regular Board Minutes 18 May 2017 Page 3 Mr. John Skains then asked to have the motion amended to include that with the final step of temporarily closing the area, the Board of Directors approve any temporary closings via electronic polling or board meeting, Mr. Billy Cook seconded the motion, The board members discussed the negative attention that staff and board will receive from the possible temporary closings. Mr. Tedrick Ratcliff asked for other examples of closing an arca due to litter that had a positive impact. Mr. Sigman cited the upriver cleanup efforts that had taken place and it its continued improvement. Mr. Sigman noted that those groups now police and educate others to ensure the area stays free of litter. Mr. Ratcliff asked how the message will be conveyed. Mr. Sigman stated that the notification banner will be placed for a minimum of 30 days prior to any consideration of closing. Press releases and social media releases will be sent should the litter indexing indicate that a closure is warranted. Mr. Sigman noted that staff and other community members have visited with the area users. Ticketing has been attempted, with no impact. Mr. Mitchell stated he felt it was a few litters causing the problem for all and he stated his concern for possible closing of the area. President Winstead asked for a vote approving the amendment to the original motion to include the Board of Directors prior approval the temporary closings via electronic polling or board meeting, ‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Ratcliff, Skains and Winstead. Abstained: None. Against: Pittman. MOTION CARRIED BY MAJORITY President Winstead then asked for a vote approving the original motion with amendment authorizing staff to implement the action plan for below dam litter as presented, with the Board of Directors prior approval to the temporary closings via electronic polling or board meeting. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: Mitchell. MOTION CARRIED BY MAJORITY Chairman Latham then asked for the presentation of the Dog Park item. Mr. Bobby Cleveland presented for the Barnett Reservoir Foundation. Mr. Cleveland requested conceptual approval for a dog park to be located in Lakeshore Park in Brandon. Mr. Cleveland stated the park would be similar to the dog park at Old Trace Park, whose ribbon cutting ceremony was to be held after the board meeting. The Lakeshore Park Dog Park group has already collected the funds necessary to begin the development of the park and would like conceptual approval so that they can begin to develop construction documents, bid the project, etc. Mr. Philip Huskey noted thet this dog park facility would have the same operating agreement as the Old Trace Park and would follow the same guidelines for operation and regulation. Chairman Kenny Latham made a motion on behalf of the Parks Policy Committee to approve the concept of a dog park at Lakeshore Park in Brandon as presented. Mr. Ben Evans seconded the motion, President Winstead asked for any comments. None were offered. ‘The vote was as follows: For: Armstrong. Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. 287Regular Board Minutes 3B May 2017 Page 4 Chairman Latham then asked for the approval of landscaping contracts. Mr. Craig Hunt outlined the bid process for the landscape maintenance services at the campgrounds and parks. Mr. Hunt noted that the bids were separated into two parts, one bid for campgrounds and one bid for the three parks. Mr. Hunt reviewed the bid tabulation for the landscape services for Goshen Springs ‘Campground and Timberlake Campground first. Mr. Hunt noted that Clyde Parish, Jr. and Baur Corp. had both bid the same amount per mowing of $1675. Mr. Hunt stated that staff was recommending award to Clyde Parish, Jr. based on previous positive experience and performance of contract and his proximity of business to the area to be serviced. Mr. Hunt then reviewed the bid tabulation for the landscape services for Old Trace Park, Lakeshore Park and Pelahatchie Shore Park. Mr. Hunt stated that Clyde Parish, Jr. submitted a bid of $1295.00, which was the lowest and best bid and recommended award Chairman Latham made a motion on behalf of the Parks Policy Committee to approve the award of landscape services contract to Clyde Parish, Jr. for both the campgrounds at $1675.00 and the parks at $1295.00 as presented. Mr. Samuel Mitchell seconded the motion, President Winstead asked for any comments. None were offered. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Latham then asked for the Timberlake Lighting item. Mr. Greg Burgess outlined the request for approval of final change order and project closeout to Southern Electric Corporation of MS for the Timberlake Campground Lighting Improvements Project. Mr. Burgess noted the change order is for zero contract days and adds the amount of $715.75 to the contract amount, which represents the correction in quantities needed. ‘Mr. Burgess gave staff’s recommendation for approval, with the final closeout to be conditional on engineer's review. Chairman Latham made a motion on behalf of the Parks Policy Committee to approve the final change order in the amount of $715.75 and project closeout to Souther Electric Corporation of MS for the Timberlake Campground Lighting Improvements Project, with final review by engineer. Mr. Samuel Mitchell seconded the motion. President Winstead asked for any comments. None were offered. ‘The vote was as follows: For: Ammstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead, Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Latham then asked for the next item. Mr. Greg Burgess outlined the proposal for geotechnical services for the South Highway 43 Boating Facility from Burns Cooley Dennis. Mr. Burgess noted that Burns Cooley Dennis were chosen engineers from a quality based selection process. The scope of work provided would be soil borings and investigations for subsurface soil conditions. The proposal is for an amount not to exceed $13,600.00. Mr. Burgess gave staff recommendation for acceptance. Chairman Latham made a motion on behalf of the Parks Policy Committee to approve the proposal from Burns Cooley Dennis to provide geotechnical services for the South Highway 43 Boating Facility in an amount not to exceed $13,600. Mr. Bruce Brackin seconded the motion. President Winstead asked for any comments. None were offered, 289291 Regular Board Minutes 18 May 2017 Pages The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. President Winstead asked for the Shoreline Development Committee items. Chairman John Pittman asked for the first Shoreline item. Mr. Philip Huskey reviewed the consideration of regulation change to address vacation rentals. Mr. Huskey noted the addition to Part 204, Chapter 17: Rental Property Registration and Licensing Ordinance, paragraph (v), which would define vocational rental. ‘Mr. Huskey then noted the addition of Rule 17.11: Prohibition of Short-Term Vacation Rentals. This language would prohibit the defined vacation rentals. Mr. Huskey noted that in the past year vacation rentals had become a recurrent issue within the District. A growing number of homeowners were listing their leasehold properties on such, intemet sites as VRBO, HomeAway, or AitB&B. Mr. Huskey stated that the District had to make the appropriate changes in regulations to specifically address the issue. Mr. Huskey stated these proposed changes would be submitted to the Secretary of State and would be subject to the administrative procedures process, Mr. Tedrick Ratcliff inquired as to the automatic prohibition of the rental with sale, conveyance or transfer of lease. Mr. Ratcliff stated concern with possible reduction of sale of property if the original lease contained language allowing short term rental. ‘The members discussed the concerns of vacation rentals. Mr. Huskey noted the District’s ability to defend the terms of a residential lease. Mr. Tedrick Ratcliff made a motion to table the discussion of change of regulations regarding vacation rentals. Mr. Billy Cook seconded the motion. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Evans, Latham, Skains and Ratcliff. _ Abstained: Crosby, Gorden and Winstead. Against: Mitchell and Pittman. MOTION CARRIED BY MAJORITY. Chairman Pittman then asked for the next item. Mr. John Sigman outlined the request for proposals for real estate marketing services for parcels below two acres. Mr. Sigman stated that three proposals were received. Mr. Sigman stated that Ms. Leigh Anne Leech had provided the best quote for service of 5% commission, with 2.5% for each listing and selling agent, and if she were the listing and selling agent the commission would be discounted to 4.5%. Mr. Sigman gave staff's recommendation for acceptance and award for a two year period, with two one-year renewal options, Chairman Pittman made a motion on behalf of his committee to award the real estate marketing services contract for parcels less than two acres to Leigh Anne Leech for a period of two years, with the option of two one-year renewals. Mr. Doug Berry seconded the motion. A copy of the agreement is attached hereto as “EXHIBITS TO THESE MINUTES”. ‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Pittman asked for the last committee item, Mr. Greg Burgess the reviewed with the committee the preliminary engineering services contract proposed by Neel Schafiér Engineering for the Overlay of the Upper Spillway Road. Mr. Burgess noted that these engineering fees were outside of the grant funds for the project providedRegular Board Minutes 38 May 2017 Pages by MDOT. Mr. Burgess stated this contract provided a not to exceed amount of $54,102.80, which ‘was lower than his estimate he had provided the board previously. The board discussed the annual engineering expenditures. ‘Mr. Ben Evans asked if the work included construction observation or oversight. Mr. Burgess stated that it did not. Mr. Burgess noted that the grant would allow for some of the engineering construction oversight to be considered for match funds. Mr. Evans asked for a report detailing how much money the Distriet spends on construction oversight, Ms. MeMullan responded ‘that information would be compiled for the next board meeting. Chairman Pittman made a motion on behalf of his committee to approve the engineering services contract proposed by Neel Schaffer Engineering for the Overlay of the Upper Spillway Road in an amount to exceed $54,102.80, as presented. Mr. Doug Berry seconded the motion. A. copy of the agreement is attached hereto as “EXHIBITS TO THESE MINUTES”. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. President Winstead then asked Chairman Cook for Audit items for presentation. Chairman Billy Cook reviewed the request for approval of Robert Cleveland for FY2018. Chairman Cook then made on behalf of the Audit Committee to approve the proposal for services from Robert Cleveland as presented. A copy of the agreement is attached hereto as “EXHIBITS TO THESE MINUTES”. President Winstead asked for any additional questions or comments. None were offered. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Cook presented the Per Diem and Travel report for April 2017 and stated that he had found it in order. Chairman Cook made a motion to approve the Per Diem and Travel report for April 2017 as presented. Mr. Ben Evans seconded the motion. President Winstead asked for any questions or comments, None were offered. The vote was as follows: For: Armstrong, Brackin, Berry. Cook. Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Cook presented the Cash Balance Report and stated he had reviewed and had found it in order. Chairman Cook made a motion to approve the Cash Balance Report as presented, Mr. Samuel Mitchell seconded the motion. President Winstead asked for any questions or comments. None were offered. ‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. ‘Chairman Cook presented the Claims Docket for May 2017 and stated that he had reviewed and had found it in order. 293Regular Soard Minutes 3B May 2017 Page 7 Chairman Cook made a motion to approve the Claims Docket for May 2017 as presented. Mr. Shannon Armstrong seconded the motion, President Winstead asked for any questions or comments, None were offered. ‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None, MOTION CARRIED UNANIMOUSLY. Committee Minutes and Miscellaneous Correspondence: ‘The Board reviewed April’s committce minutes and drafts of May’s committee minutes, Mr. John Sigman then gave his report as Executive Director. Mr. Sigman noted the police report and lease collections report included in the board package. ‘Mr. Sigman gave the current lake level at 297.62. The group discussed upcoming events on the reservoir. President Winstead asked for any further business matters. Mr. Billy Cook made a motion to bring an item to the agenda for action. Mr. Cook stated he would like the full board to hear and discuss the request for approval of the proposed Inter-local Agreement with West Rankin Utility Authority for service for 118 acres on the North Shore. Mr. Shannon Armstrong seconded the motion. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Ratcliff, and Skains. Abstained: Pittman and Winstead, Against: None. MOTION CARRIED BY MAJORITY. Mr. Billy Cook made a motion to approve the Inter-local Agreement with West Rankin Utility Authority for the transport of sewage service for 118 acre development on the North Shore, Brandon, MS. Mr. Shannon Armstrong seconded the motion, President Winstead asked for any questions, The board asked for staff to outline the request. Mr. John Sigman reviewed the November 2015 board of director’s approval of concept for accepting additional flow of sewage for the West Rankin Utility Authority for fee simple property on the Northshore in Rankin County. Mr. Sigman stated that the WRUA had submitted the subsequent Inter-Local agreement for a 118 acre fee simple parcel located on the Northshore. Mr. Sigman stated that the inter-local agreement presented was similar to the existing agreement, the District and WRUA have for Scottish Hills development in Rankin County. Mr. Sigman stated the potential revenue from this agreement would be $60,000-$70,000 annually. Mr. Philip Huskey noted that the agreement was presented subject to final review by the attomey and general manager. Mr. Bruce Brackin noted his desire to have Rankin County get involved in providing a solution for the inevitable future developments that would be coming to the North Shore. Mr. Billy Cook stated that staff had indicated that the capacity for transporting the 118 acre development is available. Mr. Cook noted that one of the jobs of the board is to protect the lake and its water and if these developments have to utilize septic tanks there is a high probability that those systems will leech or leak into the waters of the reservoir. Mr. Jack Winstead noted that the District still had properties on the Northshore to be developed and he felt that this would be helping the competition. 295297 Regular Board Minutes 38May 2017 Page 8 Mr. Samuel Mitchell stated those fee simple properties would develop, with or without the District transporting the flow, but if we transported it would help with keeping the waters clean and provide a source of revenue. Mr. John Skains noted the contract specified limitation of flow rate and asked staff to ensure those numbers would be based on the PRVWSD definition, not WRUA. Mr. Ratcliff asked if the District had any existing agreements for transport. Mr. Sigman stated the District has an agreement for the Scottish Hills subdivision with WRUA. Mr, Ratcliff inguired as to the rates for flow and how they were determined. Mr. Sigman stated they were determined by previous inter-local agreement with WRUA. Mr. Ratcliff asked if those amounts covered depreciation of District’s materials for use and Mr. Sigman responded they did. Mr. Sigman made a note to the board that staff was impartial on these matters. Staff would follow the action and direction of the board. Mr. Billy Cook made a motion to call for the question. Mr. Shannon Armstrong seconded the call. ‘The vote was called for the motion to approve the Inter-local Agreement with West Rankin Utility Authority for the transport service for 118 acre development on the North Shore, Brandon, MS. The vote was as follows: For: Armstrong, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Ratcliff, and Skains. Abstained: None. Against: Brackin, Pittman, Winstead and Berry. MOTION CARRIED BY MAJORITY. President Winstead then asked for motion to enter Closed Session to determine the need for at Executive Session. Mr. Billy Cook made a motion to enter closed session. Mr. Samuel Mitchell seconded the motion. ‘The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Pittman, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Mr. Sigman noted the need for Executive Session to discuss contract negotiations for a particular position. Mr. Billy Cook made the motion to enter Executive Session to discuss contract negotiations for a particular position. Mr. Samuel Mitchell seconded the motion. Mr. Sigman asked for staff to remain in the session, Mr. John Pittman exits the meeting at 11:05 a.m. Mr. Tedrick Ratcliff made a motion to exit Closed Session. Mr. Billy Cook seconded the motion. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Mr. Billy Cook made a motion to retain the current electrical contractor on an emergency basis for a period of one year or until approval of a service contract by the PSCRB or DFA is completed, whichever comes first. ‘An emergency exists for the procurement of master electrician services related to facilities operation and maintenance on all properties within the District, including the maintenance and repair of all electrical, air conditioning, cooling, heating,Regular Board Minutes 18 May 2017 Page lighting, and hydraulic components inside the District on a twenty-four (24) hour a day, seven (7) days a week basis. The services of a master electrician’s services are required by the District for troubleshooting, repair, and maintenance of the hydraulic flood control gates, automatic controls, supervisory control and data acquisition components, generators, etc. at the Ross Bamett Reservoir Control Tower, its spillway, and along the Ross Bamett Reservoir Dam. Furthermore, master electrician services are needed on an emergency basis to troubleshoot, maintain and repair sewer pumps, motors, pressure, mercury floats, cables, control boards and ‘more than sixty (60) sewer pump control stations and treatment units within five (5) counties of the Ross Bamett Reservoir District, including components at ten (10) water well sites and seven (7) water storage tanks within the Madison and Rankin Counties within the District. Furthermore, emergency master electrician services are required to troubleshoot, repair and maintain lights on the navigational waters of the Ross Bamett Reservoir as well as maintaining heating and cooling systems at the District's main office, Reservoir Control Tower, Reservoir Police, and the Reservoir Maintenance Facility, as well as the campground manager offices and residences. The District, through its Executive Director has made a finding that the scope of these personal services is necessary while the District advertises for requests for proposal for master electrician services and presents its qualifying bids to Mississippi Personal Services Contract Review Board for its approval. However, the current contract for master electrician services expires on or about July 22, 2017, and the District cannot be without these services while awaiting the Personal Services Contract Review Board’s approval of master electrician services. THEREFORE, the Board finds an emergency procurement is required to acquire ‘master electrician services for the time period in which the PRVWSD receives requests for proposals for master electrician services and presents a successful and qualified bid for approval to the Mississippi Personal Services Contract Review Board for an emergency period not to exceed one (1) year. The Board further finds that the emergency procurement shall be awarded to the holder of the current contract, until such time as the emergency has expired or the District receives approval for master electrician services from the Mississippi Personal Services Contract Review Board, for a period not to exceed one year. Mr. Samuel Mitchell seconded the motion. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Rateliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Mr. Tedrick Ratcliff made a motion to adjourn. Mr. Phillip Crosby seconded the motion. The vote was as follows: For: Armstrong, Brackin, Berry, Cook, Crosby, Evans, Gorden, Latham, Mitchell, Ratcliff, Skains and Winstead. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. There being no further business to come before the Board, the meeting was adjourned at am. 1 Jack H. Winslead, President 299