13.

2 Order Files
A complete Order File will include the following documents:
Supplier Invoice
Payment Request
Delivery Report or Proof of Receipt or Certificate of Completion
Purchase Order or Contract
Bid Analysis + Committee Review Minutes (if applicable)
Anti-Terrorism Check Receipt + Due Diligence Results (if applicable)
All Supplier Offers
Donor Waiver (if required)
Request for Quotation (if required)
Purchase Request

13.3 MPA or Contracted Supplier Files

A complete Contracted Supplier File will include the following documents:
Signed Contract
Completed, Approved Supplier Information Form
Signed Statement of Eligibility (Included on Supplier Information Form, Appendix P42)
Business registration documentation
Anti-Terrorism Check Receipt + Due Diligence Results
Committee Review Minutes
All Supplier offers
Signed Tender/RFP Documents
Bid analysis signed by committee members
MPA checklist signed by DDO or Supply Chain Coordinator

47