CBD Workshop 08/14/10

I. Workshop Tips (page 1)

II. Workshop Outline Template (page 2)
III. Workshop Ground Rules (page 3)

Workshop Tips:
-DO be as detailed as possible. The more details you have thought out and written down on paper, the more easily
you can rehearse your workshops beforehand, and the less chance for confusion on the day of. You should also write
down every single material you will need for your workshops. Do NOT assume that we will know what you need.
- DO write scripts! You may not read these scripts word for word on the day of (and you shouldn't either!) -- but
chances are, you'll be nervous and might forget to mention things.
- DO include time estimates for each section of your outline. This is self-explanatory.
- DO jot down who will do what when. Who will be introducing this activity? Who will make the transition from
one activity to the next? Who will be the lead facilitator? Who will be the support facilitator? Who will be the
notetaker? Who will be the timekeeper? Who will wrap up?
- DO write out instructions for activities, even if you know them well! Just because a game or activity seems
easy to understand in your head does not mean that it will make sense once you explain it to other people. If you
anticipate, for example, that a game of APA Jeopardy might become chaotic -- give clear instructions in the
beginning so that you can control as much as what happens as possible.
- DO communicate with your teammates and participants openly. For example, if you're the designated
timekeeper and notice that time is running out, feel free to say to your partner, "Hey, Partner, we need to go on to
the next activity soon... but it seems like people are really interested in this topic. What does everyone think about
talking about this for another 5-10 minutes?" If you're not sure if participants are interested, then ask! That way, (a)
participants feel like what they say matters, and (b) participants don't think it's weird, when you and your partner are
off whispering in the corner of the room
- DO remember to keep activities interactive. Stay away from lecture style, use games to share information, and
your participants will stake awake and engaged! The more movement the better.
- DO use open ended questions, because yes/no close ended questions are just that: "Yes" or "No." Period.
Silence.
- DO pay attention to your own nonverbal communication. Pay close attention to your tone of voice (is it open?
defensive? judgemental?). Also be careful of your body language (are you standing? sitting? are your arms open?
crossed? are your eyes or body only facing one side of the room?)
- DO pay attention to others' nonverbal communication. CONSTANTLY scan the room. Is your teammate
tapping his/her watch? Does a quiet person look like s/he has something to say? ("Hey, Jane, we haven't heard from
you yet. You seem to have a strong reaction to this." or "Jon, I see you nodding. You seem to agree with what Bob
is saying. Tell us more about that.") Do people look confused? (Maybe someone used a term that other people
don't know. Perhaps someone said something that was confusing.)
- DO encourage participation from everyone in the room. You can draw people out. You can have a go-around
(have everyone in the circle briefly say something). You can break everyone up into small groups -- quieter
participants will feel more comfortable to participate! When you do a small group activity, you may even want to
assign roles. Remember that it is not necessary for everyone to participate in every single activity. As long as you
hear each person's voice at least a couple times during the session, that's great!
- DO assume that your groups will be diverse -- in race/ethnicity, religion, gender, sexuality, class, and even
the type of school they attend. Look through your questions one more time. Do any of them assume that
participants are a particular race/ethnicity? For example, if you ask, "Do you identify as Asian or Asian American?"
-- what happens to people who identity as neither? Do any of the questions assume that everyone has had a
particular experience?
- DO plan back-up activities. Sometimes there's a lot of time to kill. Don't just sit around and exchange celebrity
gossip. Bring in back-up activities. Think of back-up questions.
- DO ask CBD staff for help at the Forum! Staff will be roaming the hallways checking in on you. If something
gets really out of hand, or if participants are being especially disruptive, ask for help!
- DO be flexible. Even though you're including so much detail in your outlines, also be willing to roll with the
punches. Sometimes, sh*t happens, and you can't control every single thing.
.... & finally....
- DO HAVE FUN!

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CBD Workshop 08/14/10

- VCR/DVD player
- Internet
SUPPLIES NEEDED: - Mailing labels

AGENDA
CBD Youth Conference
(Workshop Title)
- Workshop description

Time Notes
AGENDA & INSTRUCTIONS

Intro X

GROUND RULES X Leads, Y

supports

ICEBREAKER
Directions:

X gives
SMALL GROUP ACTIVITY instructions, Y
Directions: will
demonstrate.
Questions: Y in charge of
questions.
LARGE GROUP ACTIVITY
(20 minutes activity)

DISCUSSION
(20 minutes discussion)
Questions:

DISCUSSION
Questions:

WRAP UP ACTIVITY

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CBD Workshop 08/14/10

Ground rules:

1. Turn off cell phones and electronic devices.

2. One mic.
3. Take Risks.
4. Step Up- Step Down.
5. Respect each other- Be mindful of differences.
6. Agree to disagree.
7. Safe space- CYI promotes a safe space for discussion.
8. Confidentiality
9. Respect the silence.
10. Clean up before you leave.

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