NATIONAL DEMOCRATIC ETHNIC

COORDINATING COUNCIL
DEMOCRATIC NATIONAL COMMITTEE
SUMMIT FOR HOPE
FESTIVAL PROPOSAL
Version 1.0
04/24/2017

Democratic National Committee

National Democratic Ethnic Coordinating Council
430 S Capitol Street
Washington, DC. 20003
1.202.863.8000

Proposed by The World Music Commission to the Democratic National Committee Ethnic Coordinating Council on
4/24/2017
 Democratic National Committee
National Democratic Ethnic Coordinating Council

Proposed by The World Music Commission to the Democratic National Committee on 4/24/2017
 TABLE OF CONTENTS
INTRODUCTION: PURPOSE, VISION AND MISSION ....................................................... 4!
1.1! Purpose of Project Management Plan ......................................................................... 4!
1.2! Assumptions/Constraints ............................................................................................ 6!
SCOPE OF EVENT MANAGEMENT ....................................................................................... 6!
1.3! Work Breakdown Structure ........................................................................................ 6!
1.4! Deployment Plan ......................................................................................................... 6!
1.5! Change Control or Management ................................................................................. 6!
SCHEDULE/TIME MANAGEMENT........................................................................................ 7!
1.6! Milestones ................................................................................................................... 7!
1.7! Sample Project Schedule............................................................................................. 7!
APPENDIX A: PROJECT MANAGEMENT PLAN APPROVAL ......................................... 8!
APPENDIX B: REFERENCES ................................................................................................... 2!
APPENDIX C: KEY TERMS ..................................................................................................... 3!
APPENDIX D: 4!
PROPOSED SUMMARY OF SPENDING ................................................................................ 4!
DEMOCRATIC NATIONAL COMMITTEE ........................................................................... 4!
NATIONAL DEMOCRATIC ETHNIC COORDINATING COUNCILS ............................ 4!
HOPE SUMMIT 4!
PROPOSED SUMMARY OF SPENDING ................................................................................ 4!

Proposed by The World Music Commission to the Democratic National Committee Ethnic Coordinating
Council on 4/24/2017
 Democratic National Committee
National Democratic Ethnic Coordinating Council

INTRODUCTION

Purpose
Empower the Democratic Platform through the Engagement of Ethnic Immigrants.

Above all, Democrats are the party of inclusion We are proud of our heritage
as a nation of immigrants.
Democratic National Committee

1.1 PURPOSE OF PROJECT MANAGEMENT PLAN

The project management plan is purposed to help guide the intended audience for
planning of the Democratic National Committee and National Democratic Ethnic
Coordinating Council Summit for HOPE; Joint National, State and local
democratic clubs, all its project stakeholders including the project sponsors, senior
leadership and the National Democratic Ethnic Coordinating Council PROJECT
STEERING COMMITTEE.

Vision
The Democratic National Committee and National Democratic Ethnic Coordinating
Council Summit for HOPE will enlighten their audiences by displaying a beautiful
narrative of Ethnic American history and culture though Music, Technology and
the Arts. Its mission to explore the Democratic Message through innovation with
Media, Art and Technology will draw over 10,000 participants in attendance. This
six-event series will make the Democratic culture accessible to an American
Audience and to younger populations of students and young professionals in
America.

Mission
The Democratic National Committee and National Democratic Ethnic Coordinating
Council Summit for HOPE will be the first of its kind. This Democratic Joint
Event will organize more than 100 national, state and local democratic
organizations, while expanding the Democratic platform through business outreach
opportunities through cultural music and arts worldwide. This Cultural Program
will highlight the innovation of Ethnic-American Music, Technology and Art.
Democratic National Committee and National Democratic Ethnic Coordinating
Council Summit for HOPE extends to benefit Democratic partners and GOTV
missions that represent Ethnic-American immigrants, refugees; and to assist in
promoting democratic leaders to run for office.

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Proposed by The World Music Commission
 Democratic National Committee
National Democratic Ethnic Coordinating Council

PROPOSED EVENTS FOR NATIONAL DEMOCRATIC ETHNIC

COORDINATNG COUNCIL AT THE HISTORIC BEVERLY HILTON HOTEL

I. Democratic National Committee Advancement for Change Luncheon

Beverly Hills, California. Upgrading the Democratic Mission DNC 2.0
with Guest Speakers DNC Chairman Tom Perez and Deputy Chairman
Representative Keith Ellison. Remarks by Mayor Eric Garcetti and
Representative Debbie Wasserman Shultz. Facilitated by Co-conveners
Maureen Pikarski, Meto Koloski and John McCarthy. Unveiling of the
Democratic National Committee DNC 2.0 Logo.

II. Musical Concert An Evening with Katy Perry: Hosted by John

McCarthy, Elvir Klempic and Mykesha A. Robinson. World-renowned
Music Artist like Katy Perry, Pharrell Williams, Lady Gaga, Beyonce,
Black Lives Matter, Rachael Platten, Usher and Verbal and Icarus.
Performs with American Composers and Celebrities at the exclusive Grand
Hilton Ballroom.

III. Cyber & SecurityExploring The Media and The 2016 Election:
Hosted by Ali Chalupa. A Panel of Cyber Security Experts and the media
explore the indifference of Cyber Security and the hacking of the DNC in
the 2016 election. How to identify fake news and conquer this epidemic.

IV. The DNC 2.0 Hope for A Partnership Conference: Hosted by Conrad
Nowak Esq., Tanya Domi, Tome Keefe and David Simas. The DNC 2.0
Hope Partnership conference will include over 100 Democratic Clubs and
organizations across this nation to explore diversity, partnership building
and collaborative efforts to secure Democratic seats for the 2018 Elections.
Democratic Roundtable K2.0 of Leaders: Roundtable includes Black Lives
Matters and other Diaspora Organizations. This includes a Q&A Session.

V. Feature Film Screening: The Story of Democracy begins before dusk, at

the Academy for Motion Pictures Arts and Sciences. A Red Carpet event,
featuring A-list Celebrity Actors, Actresses and filmmakers. Media present.
Q & A Filmakers Panel to follow the screening.

VI. Arts Exhibit 2.0: Hosted by Meto Koloski. Democratic Voices and
Political Artwork! Explore innovative political artwork and enjoy
Macedonian Wine and Cheese Tasting. Commissioned Artwork Exhibit by
various local artist and the Los Angeles County Museum of Arts
(LACMA). LACMA is the largest art museum in the western United
States, with a collection that includes nearly 130,000 objects dating from
antiquity to the present, encompassing the geographic world and nearly the
entire history of art.

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Proposed by The World Music Commission
 Draft 1 Proposal: Purpose, Mission and Vision Statement

APPENDIX B: REFERENCES

The following table summarizes the documents referenced in this document.

Document Name Description Location
and Version
Resume Executive Resume and Document Attachment
References for Mykesha A. (Electronic)
Robinson
Global Monthly Global Operations Document Attachment
Operations Report (Electronic)
Report [Sample]

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Proposed by The World Music Commission for the Democratic National Committee on 4/24/2017
 Democratic National Committee
National Democratic Ethnic Coordinating Council

SEE APPENDIX D. FOR PROPOSED BUDGET AND PLANNING DETAILS.

1.2 ASSUMPTIONS/CONSTRAINTS
The proposal details the Event Production and Management for the Democratic
National Committee and National Democratic Ethnic Coordinating Council
Summit for HOPE in Los Angeles during the month of November 2017.

SCOPE OF EVENT MANAGEMENT

The Scope of Event Management is for the Democratic National Committee and
National Democratic Ethnic Coordinating Council Summit for HOPE. This scope
of Event Management is not inclusive of fundraising services and/or developing
capital through World Music Commission Event partners. Fundraising and
Marketing Campaigns are available and recommended to develop capital for
productions and events. World Music Commission maintains confidentiality of
clients; intellectual property and confidential project plans.
1.3 WORK BREAKDOWN STRUCTURE
World Music Commission will complete work for the Democratic National
Committee and National Democratic Ethnic Coordinating Council Summit for
HOPE for Event Planning at the location of its choosing which may include:
Office, Theaters, Performing Arts Center, Music Studio, Colleges and Universities
and by phone and email. The Democratic National Committee, National
Democratic Ethnic Coordinating Council and The World Music Commission will
approve any independently contracted workers, volunteers, contributing partners
and sponsors.
1.4 DEPLOYMENT PLAN
A deployment plan will begin by meeting with the Democratic National Committee
and the ETHNIC COORDINATING COUNCIL Project Steering Committee
Team. The World Music Commission will conduct assessments, develop monthly
operations reports, memorandums of understandings and develop partnerships for
the event.
1.5 CHANGE CONTROL OR MANAGEMENT
Changes to the project will need to be approved by both the Democratic National
Committee and the World Music Commission to deal with the potential impact of
the scheduled production.

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Proposed by The World Music Commission
 Democratic National Committee
National Democratic Ethnic Coordinating Council

SCHEDULE/TIME MANAGEMENT
The Project Event Manager will be responsible for ensuring that the project
schedule is updated with the latest information and never more than five business
days out of date for variances on Estimated Completion Dates.
1.6 MILESTONES
The table below lists the milestones for this project, along with their estimated
completion timeframe.
Milestones Estimated Completion
Date(s)
Steering Committee Members Meeting May 15, 2017
-Identify NDECC Steering Committee Team Members
Execute World Music Commission June 1, 2017
Event Managers Agreement
Secure Venue 1-Economic Business Summit Luncheon, June 1, 2017
Beverly Hilton Hotel, Beverly Hills, CA.
Secure Venue 2- Microsoft Center -L.A. Live June 1, 2017
Secure Venue 3-Academy of Motion Picture Arts and June 1, 2017
Sciences - 8949 Wilshire Blvd., Beverly Hills, CA
Order Catering-Selections July 1, 2017
Talent Coordinator Talent Auditions August 1, 2017
Press Release Democratic National Committee NDECC August 30, 2017
Democratic National Committee Partner Commitments September 1, 2017
(LOIs) from Democratic Clubs, Civic EntitiesNational,
State and local
Donor Pool* October 1, 2017
VIP Gift Bag Sponsors Commitments October 15, 2017
Confirm VIP Guest lists November 1, 2017
Sound Technicians, Lighting Production Team Meeting November 1, 2017
Preliminary Timeline Pre-Production Schedule November 1, 2017
Volunteer Team Meetings September-October 2017
Media Advisory* Published with Major Media Outlets November 2017
Confirm All VIP Arrival and Departure Logistics November - 2017
Final Timeline Tick-Tock Schedule November - 2017
Dress Rehearsal/Pre-Event Day Run-thru 3 Days before Game Day
Production Game Day Briefings and Headliner Game Day-Showtime
Post Event Debrief and Meeting 1 Week After Final Event
Thank you letters-Follow up 1 Week After Final Event
Clear all Invoices. Democratic National Committee- December 31, 2017
NDECC Account Closed
1.7 SAMPLE PROJECT SCHEDULE
Sample World Music Commission Production Schedule is located on page 12.

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Proposed by The World Music Commission
 Democratic National Committee
National Democratic Ethnic Coordinating Council

Appendix A: Project Management Plan Approval

The undersigned acknowledge they have reviewed the Democratic National Committee
National Democratic Ethnic Coordinating Councils Summit for Hope Project
Management Plan and agree with the approach it presents. Changes to this Project
Management Plan will be coordinated with and approved by the undersigned or their
designated representatives:

Signature: Date:
Print Name:
Title:
Role:

Signature: Date:
Print Name:
Title:
Role:

Signature: Date:
Print Name: Mykesha A. Robinson
Title: Consultant
Role:

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Proposed by The World Music Commission
 Draft 1 Proposal: Purpose, Mission and Vision Statement

APPENDIX C: KEY TERMS

The following table provides definitions for terms relevant to this document.
Term Definition
Tick Tock Timeline or Detailed Production Schedule of Events

Game Day Day of Production of Event

VIP Represents distinguished guests or dignitary.

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Proposed by The World Music Commission for the Democratic National Committee on 4/24/2017
 Draft 1 Proposal: Purpose, Mission and Vision Statement

APPENDIX D:

PROPOSED SUMMARY OF SPENDING

DEMOCRATIC NATIONAL COMMITTEE
NATIONAL DEMOCRATIC ETHNIC COORDINATING COUNCILS
SUMMIT FOR HOPE

PROPOSED SUMMARY OF SPENDING

Budget Item May June July August September October November Total
Event Planning Budget
Beverly Hilton Hotel -NDECC Quarterly $ 500.00 $500.00
Meeting
DNC 2.0 Hope for A Partnership $40,000.00
Leadership Conference
DNC- NDECC Advancement for Change $10,000.00
Luncheon
Music Concert with Katy Perry and Friends $30,000.00
Beverly Hilton Hotel Ballroom
Cyber Security Panel $10,000.00
Feature Film Screening at the Academy, $10,000.00
Beverly Hills, CA
LACMA Art Exhibit and Macedonian Wine $5,000.00
Tasting at the Rooftop Beverly Hilton Hotel
Production sound, lighting and equipment $25,000.00

*Proposed Fundraising Consultants:

Legal Consultants $15,000.00

Security $10,000.00

Total sum for Events, Legal and $155,500

Security:
Accountants and bookeeper $3,000.00
World Music Commission Production 10 hrs 10 hrs 20 hrs 20 hrs 20 hrs 30 hrs 40 hrs 150 Hrs
Consulting & Event Management Fees
$150.00 per hour*
Planning/Consulting Hours $ - $ - $ - $ - $ - $ - $22,500.00
Event Day Staff $15,000.00
VIP Guestlists Travel
Liabilty Insurance $2,000.00
Stationary, Invitations, Thank you cards $500.00
Total Hope Summit Cost $198,500.00

World Music Commission Hope Summit Budget

Proposed Budget for the Hope Summit event does not include fundrasing consultants fees*

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Proposed by The World Music Commission for the Democratic National Committee on 4/24/2017
Draft 1 Proposal: Purpose, Mission and Vision Statement

DATE: SEPTEMBER 28th 2014 "MISS SACRAMENTO COUNTY FINALS"

CREW CALL: 9:30 AM

SHOOTING CALL: 2:00 PM

Executive Producer: Mykesha A. Robinson Emergency Cell: (888) 575-5464 Email: Director@MissSacramento
Producer: Duane Ram (415) 297-1373 Email: Duaneram@gmail.com
Photography Igor K. & David A. (916) 832-1895 Email: Kondryaphotography@gmail.com
Media/Media
Towana Jackson (424) 212-9554 Email: Media@MissSacramento.com
Appearances:
Ticket Sales (Boothe): Kamaria Rutland and Stephanie
Video Production Henry III. (310) 927-0426
Robinson
Production Crew: SFW Duane Ram, SACFW (415) 297-1373 Contestant Chaporones: Lyn Robinson (916) 670-3063

Miss Sacramento County Pageant Hospital: Sutter General Hospital Day: SATURDAY, SEPTEMBER 27th 2014
5050 West Laguna Blvd #112 2801 L Street Weather: Clear
Elk Grove, CA 95758 Sacramento, CA 95816 Sunrise/Sunset: 6:30 AM
Sunday, September 28 MISS SACRAMENTO COUNTY USA FINALS PST
Consumnes River Oaks PAC 8350 Lotz Pkwy, Elk Grove, CA 95757 LEAD ORGANIZATION:
Gamma Phi Delta Sor. Inc. PHI BETA SIGMA FRATERNITY INC.
Ticket Sales 12:15 PM Celebrity Host-Karla Gordy Bristol CALVIN HACKETT: (510) 421-6863
Quote of the Day: "Empowering Women to Champion Their Destiny"
PRE-CALL TIME WARDROBE MAKE UP DESCRIPTION SCENES/CAST LOCATION
9:30 AM N/A N/A PHI BETA SIGMA P/U JUDGES (3) INTERVIEWS S3 EMBASSY SUITES TO HILTON GARDEN INN
10:00 AM YES YES PHI BETA SIGMA P/U KARLA GORDY BRISTOL S2 HILTON GARDEN INN TO CONSUMNES RIV OAKS PAC
10:30 AM YES YES PHI BETA SIGMA P/U IM5, DJ RAY VALITO Load In S7 SACRAMENTO INTL AIRPORT TO HILTON GARDEN INN
10:30 AM YES YES SIN CITY Sin City, Load In 7 HILTON GARDEN INN TO CONSUMNES RIV OAKS PAC
12:00 PM NO NO SOUND CHECKS OPENING NUMBER-Pageant Girls 13 HILTON GARDEN INN TO CONSUMNES RIV OAKS PAC
1:30 PM YES YES FINAL CHECK SIN CITY, IM5, & KARLA GORDY BRISTOL HILTON GARDEN INN IN ELK GROVE TO PINS N STRIKES
2:00 PM NO NO MSCP PRODUCTION CURTAINS (Eddie Clark Choreographer) MISS SACRAMENTO COUNTY USA PAGEANT FINALS
CAST# CAST CHARACTER MAKEUP SETCALL PICK UP/ REPORT TO
1 CONTESTANTS TALENT Creative Brush 10:00 AM HILTON GARDEN INN, 9241 Laguna Springs Dr, Elk Grove, CA 95758
2 KARLA GORDY BRISTOL MSCP FINALS HOST Creative Brush 11:00 AM HILTON/Consumnes River Oaks PAC 8350 Lotz Pkwy, Elk Grove, CA 95757
3 CHLOE A. MSC Creative Brush 11:00 AM Consumnes River Oaks PAC 8350 Lotz Pkwy, Elk Grove, 95757
4 SIN CITY TALENT Creative Brush 11:00 AM EMBASSY/Consumnes River Oaks PAC 8350 Lotz Pkwy, Elk Grove, 95757
5 LEEAH D. CELEBRITY Creative Brush 11:00 AM HILTON/Consumnes River Oaks PAC 8350 Lotz Pkwy, Elk Grove, CA 95757
6 MYKESHA A ROBINSON EXECUTIVE PRODUCER Creative Brush 1:30 PM NA
7 JUDGES MSCP Creative Brush 12:30 PM HILTON GARDEN INN TO BJ'S FOR VIP LUNCHEON/PAC AT 1:15 PM
8 SPONSORS SPONSORS Creative Brush 1:30 PM Consumnes River Oaks PAC 8350 Lotz Pkwy, Elk Grove, CA 95757
EXTRA/STAND-INS CALL SPECIAL REQUIREMENTS/ DEPARTMENT NOTES

Pageant Contestants 10:00 AM Pageant Coordinator brings girls to the Ballroom for Interviews at 10:00 AM PST

SACFW-Models & Staff 10:00 AM Please see Duane Ram

Pageant Judges will be provided transportation from the Embassy Suites 100 Capitol
Pageant Judges 9:30 AM
Mall, CA - (916) 326-5000 Sigmas Contact #Calvin Hackett (510) 421-6863

SAMPLE PRODUCTION SCHEDULE

ADVANCED SCHEDULE MSCP
TIME DESCRIPTIONS SCENES CAST# Location
10:00 AM Judges Interviews with the Contestants Script Judges HILTON GARDEN INN, 9241 LAGUNA SPRINGS DRIVE
2:00:00 PM Karla Gordy Bristol Script K.Gordy Bristol Consumnes River Oaks PAC 8350 Lotz Pkwy, Elk Grove, 95757
4:45 PM Mykesha Robinson Thank You Script Mykesha Robinson Consumnes River Oaks PAC 8350 Lotz Pkwy, Elk Grove, 95757
"Tick Tock, On The Clock": From Top to Bottom
10:00$AM Crew$Call$Time0GAMMA$PHI$DELTA$SORORITY$INC.
10:00$AM Crew$Call$Time0BETA$PHI$SIGMA$FRATERNITY$INC.
10:00$AM MISS$SACRAMENTO$COUNTY$PAGEANT$INTERVIEWS$(HILTON$GARDEN$INN)
10:00$AM Karla$Gordy$Bristol$Arrives$to$her$Green$Room
10:00$AM Venue$Facility$Opens,$PAC$Consumnes$River$Oaks$Auditorium
10:30$AM Load$In$for$Celebrity$Groups$&$Talent
11:00$AM Judges$Break$during$Interviews$(Hilton$Garden$Inn)$Elk$Grove
11:00$AM Sound$Check$for$LEEAH$D.
11:30$AM Sound$Check$SIN$CITY
12:00$PM Lunch$is$served$to$Celebrities/Talent$in$the$Green$Room$(s)
12:00$PM Sound$Check$With$Karla$Gordy$Bristol
12:00$PM Closed$Rehearsal$with$Eddie$Clark,$Chloe$Anderson$Miss$Sacramento$County$USA$&$2014$Contestants
1:00$PM Doors$Open,$Usher$Phi$Beta$Sigma$Fraternity$Inc.
1:00$PM Sound$Check$with$Chloe$Elizabeth$Anderson
1:30$PM Audio$Visual$Rin0thru$wiith$Jason$From$Consumnes
1:30$PM VIP's$Judges$Arrive$and$are$Seated
2:00$PM SHOW$BEGINS$Intro$Henry$III$"Karla$Gordy$Bristol"$is$announced
2:05$PM CURTAINS:$2014$Contestants$Opening$Number$Dance/Eddie$Clark
2:10$PM Queens$"Contestants"$Introduction"
2:15$PM AUDIO$VIDUAL$(SIN$CITY$VIDEO)
2:20$PM Karla$Thanks$Guests,$Miss$Universe$Organization$Clips$(Audio$Visual$Jason)
2:30$PM SIN$CITY$Song$1,
2:35$PM SIN$CITY$SONG$#2$fades$to$Swimsuit$Announcement$Karla$Gordy$Bristol$Announce$each$contestant$(Production$Paperwork)
2:40$PM MSCP$Swimsuit$Competition$TEENS
2:50$PM MSCP$Swimsuit$Competition$MISS
2:50$PM AUDIO$VIDUAL$(Celebrity$Bowling$Clip$with$Justin$&$Mykesha)
3:00$PM Karla$Talks$About$the$Collaborative$Partnership$in$support$of$the$Elk$Grove$Unified$School$District
3:05$PM Karla$Gordy$Bristol$Introduces$the$Judges$and$VIP$Guests
3:10$PM VIP$Remarks/$Mayor$or$the$City$Council$Member/EGUSD
3:15$PM Celebrity$Bowling$Tournament$Promo$(Audio$Visual$Jason)
3:20$PM ALS$Ice$Bucket$Challenge$Promo$(Audio$Visual$Jason)$
3:30$PM AUDIO$VIDUAL$(SIN$CITY$VIDEO)$Karla$Gordy$Bristol$anounces$IM5$
3:35$PM LEEAH$D.$$Song#1
3:40$PM LEEAH$D.$Song$#2
3:40$PM Evening$Gown$Competition,$Karla$Gordy$Bristol$Reads$Bios$of$Each$Contestant$(Production$Paperwork)
3:50$PM Karla$Gordy$Announces$CHLOE$ELIZABETH$ANDERSON$2013$MISS$SACRAMENTO$COUNTY$USA
3:50$PM QUE:$AUDIO$VISUAL$CHLOE'S$FAREWELL$SPEECH
3:55$PM CHLOE'S$SONG$"DON'T$FORGET$ME"
3:55$PM Karla$Gordy$Bristol$Prize$Package$Announcement
4:00$PM Intermission0AUDIO$VISUAL$Winners0Clips$about$the$Miss$California$USA$Pageant$Casting$Call$
4:00$PM Tabulators$(Accounting$Group,$or$CPA)
4:15$PM All$Visting$Royalty$on$the$Stage$Karla$Gordy$Bristol$talk$about$the$Miss$Sacramento$USA$Pageant$(Script)
4:20$PM MYKESHA$A$ROBINSON,$Thank$you$to$all$Sponsors$&$Guests
4:30$PM Karla$Gordy$Bristol$Calls$Gregory$Lemmons$Esq.Bertram$Law$Corporation$to$deliver$the$results$to$the$stage.$$Contestants$are$asked$to$come$to$stage$for$Awards$Announcements
4:35$PM Gregory$Lemmons$ESQ.$Bertram$Law$Corporation$Delivers$Results$to$the$stage
4:35$PM AUDIO$VISUAL:$Drum$Roll$sound$for$contestant$crowning$announcements$Teen$Division$First
4:40$PM Photographs$with$Igor$Kondrya,$Executive$Director$Mykesha$Robinson,$Judges$and$the$Royal$Court
5:00$PM Load$Out/Wrap$Judges$go$to$their$vehicles/drivers$to$head$to$the$Airport$SMF

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Proposed by The World Music Commission for the Democratic National Committee on 4/24/2017