The Seventh NAP National Training Conference

Crowne Plaza St Paul Riverfront Hotel

St. Paul, Minnesota
August 27-29, 2010
NTC Hotel Information
Training Leaders for the World
Crowne Plaza St. Paul Riverfront Hotel
11 East Kellogg Boulevard PARTICIPANT INFORMATION
St. Paul MN 55101 Type or print firmly and legibly with a ballpoint pen
1-866-422-3185 651-292-1900
Name_______________________________________________________________
When making your room reservations, you must identify the group name, as you wish it to appear on your badge—limited to 30 letters or spaces
National Association of Parliamentarians® to qualify for the group rate as well as
to credit NAP for its room commitment. To register, call one of the above numbers Association__________________________Unit or Mal_______________________
or use group access code AVP to make your reservation online at
www.crowneplaza.com/stpaul. Address_____________________________________________________________

Reservation deadline is Friday, July 23, 2010, 12:00 a.m. (“cut-off date”) to qualify City_____________________State/Province_______Zip/postal code____________
for the group rate. Reservations made after the cut-off date will be based on a space
and rate available basis at NAP’s group rate. The group rate is available three days Daytime
before and three days after the NTC, based upon availability. Phone_________________________________Country_______________________

Guest room rates are: E-mail______________________________________________________________

Single or double occupancy $ 119 Check all that apply
Each additional person (above 2, max 4) $ 10 Regular member Registered Parliamentarian
Plus state and local taxes (currently 13%) Full-time student Professional Registered Parliamentarian
Early departure fee $50.00 unless 24 hr. notice is given Non-member Retired Registered Parliamentarian
First time attendee Retired Professional Registered Parliamentarian
Hotel ramp parking for hotel guests is $9.00 per day
(you may arrange for free in-out access) Emergency Contact
Name_______________________________________________________________

Phone_____________________________Relationship________________________
Transportation information.
Airport Transportation is available from Minneapolis/St. Paul airport (MSP) to PAYMENT INFORMATION
Make check payable to NAP and mail to: NAP Headquarters, NTC Registration,
Crowne Plaza St Paul Riverfront Hotel through SuperShuttle van service. Current
213 South Main Street, Independence MO 64050-3808
rates are $14.00 one way, $26.00 round trip. Make arrangements at SuperShuttle
service desk at the ground transportation service level. Reservations may be made OR
online at www.supershuttle.com or 1-800-Blue-Van (258-3826.) Charge the total due to my Visa MasterCard Discover

Cab service is also available to or from MSP airport and is approximately $25.00-
$30.00 one way. Card #_________________________Exp Date________three digit code_________
(from back of card)
Signature____________________________________________________________

Check here to receive registration confirmation to e-mail address shown above.

18 NATIONAL PARLIAMENTARIAN SECOND QUARTER 2010 19

 The Seventh NAP National Training Conference
Crowne Plaza St Paul Riverfront Hotel
St. Paul, Minnesota NTC Registration form (continued)
August 27-29, 2010
Guest of Registrant Meals: Select your meals.
Training Leaders for the World Friday Lunch Chicken Cod Vegetarian $ 30 $______

NTCRegistration Friday Festival Salmon Sirloin Vegetarian $ 45 $______
Meal information: The full registration fee includes all business meetings, workshop Dinner Steak
sessions, Friday and Saturday lunches, Friday evening dinner and Saturday and Sunday Saturday Quiche Vegetarian $ 25 $______
breakfasts. Meals for one-day attendees are as shown for the day of attendance. All other meal breakfast
events are at additional cost. Saturday lunch Chef Salad Vegetarian $ 30 $______

NTC Registration Fee: Member Non- Amount Sunday Breakfast Vegetarian $ 30 $______
Member breakfast Buffet
Postmarked on or before July 23 $ 250 $ 315 $______________

Postmarked after July 23 $ 265 $ 330 $______________ Guest names(s) for additional meals_______________________________________

On-site registration $ 300 $ 365 $______________ Guest dietary restrictions/allergies________________________________________

NTC One-Day Attendance Member Amount

Friday 8/27 (incl lunch, dinner) $ 135 $ 165 $______________ or Guest
Sales Table Rental (each) $ 50 $______
Saturday 8/28 (incl bkfst, lunch) $ 125 $ 175 $______________
Select your meals
Sunday 8/29 (incl bkfst) $ 125 $ 175 $______________ Dinner with NAP Board of Directors Dijon Chicken $ 40 $______
(Wed 8/25, open to all) Vegetarian
Jt. lunch, Leadership Conf & Board Asian Chicken $32 $______
Meals that are included in registration package. Select your meals. of Directors (Thur 8/26, open to all) Vegetarian
Friday lunch Tuscan Chicken Mediterranean Cod Vegetarian Educational Foundation Riverboat Dinner Cruise $ 60 $______
Friday Festival Salmon Filet Sirloin Steak Vegetarian (Sat 8/28)
Dinner
Buffet: Select onboard. Roast pork, Roast beef, or Vegetarian
Saturday breakfast Quiche Vegetarian
Saturday lunch Chef Salad Vegetarian Subtotal this page $ ______________
Sunday breakfast Breakfast Buffet Vegetarian
Subtotal from previous page $ ______________
Dietary restrictions/allergies:____________________________________________
TOTAL DUE $ ______________
Note: Full-time students pay ½ of appropriate registration fee
Returned checks: A $25 handling charge is assessed for returned checks.
Professional Development
Seminar (Fri 8/27) PRP only $ 125 $______________
Cancellation policy: Requests for refund of conference fees must be received by
NAP no later than August 18, 2010. A $35 cancellation fee will apply. Cancellation
after August 25 will result in no refund.
Subtotal this page $______________

20 NATIONAL PARLIAMENTARIAN SECOND QUARTER 2010 21

 Menu for NTC Meal Events The Seventh NAP National Training Conference
Friday, 8/27 Opening Lunch Crowne Plaza St. Paul Riverfront Hotel
Preliminary Schedule of Events
Tuscan Chicken
Oven roasted bone-in chicken breast with Tuscan sauce, Lemon chive spaghettini or Sunday, August 22, 2010
Mediterranean Cod Executive Committee, Budget-Finance 3:00 p.m. – 10:00 p.m.
Includes Crowne salad, fresh seasonal vegetable, roasted Yukon Gold potatoes, Monday, August 23, 2010
Executive Committee, Budget-Finance 8:00 a.m. – 10:00 p.m.
Crowne bakery selection, beverage Tuesday, August 24, 2010
Executive Committee, Budget-Finance 8:00 a.m. – 10:00 p.m.
Friday, 8/27 Festival Dinner Membership Ext & Retention Committee 6:00 p.m. – 10:00 p.m.
Grilled Salmon Filet Wednesday, August 25, 2010
Topped with Bruchetta compote, Spaghetti Puttanesca or Registration 7:00 a.m. – 7:00 p.m.
Grilled Sirloin Steak Membership Ext & Retention Committee 8:00 a.m. – 5:00 p.m.
Board of Directors Dinner 6:00 p.m. – 7:30 p.m.
Eight ounce sirloin steak, Shiraz glaze and gorgonzola cheese, cheese perogies PQC and PDC 3:00 p.m. – 9:00 p.m.
Includes Waldorf salad, piped duchess potatoes, fresh seasonal vegetables Leadership Conference 2:00 p.m. – 5:30 p.m.
Crowne bakery basket, chocolate tiger tort, beverage. Board of Directors 7:30 p.m. – 10:00 p.m.
Thursday, August 26, 2010
Saturday, 8/28 Annual Meeting and Breakfast Sales Room 8:00 a.m. – 5:00 p.m.
Home-Style Quiche Lorraine: bacon, onion and Swiss cheese Board of Directors 8:00 a.m. – 10:00 p.m.
Leadership Conf Continental Breakfast 8:00 a.m. – 9:00 a.m.
Includes orange juice, breakfast potato, breakfast pastries and beverage Leadership Conference 9:00 a.m. – 5:30 p.m.
PQC and PDC 8:00 a.m. – 9:00 p.m.
Saturday, 8/28 Lunch Registration 12:00 p.m. – 7:00 p.m.
Traditional Chef Salad with Ranch or creamy peppercorn dressing Lunch-Board/Leadership Conf 12:00 p.m. – 1:30 p.m.
Baby greens garnished with sliced egg, tomatoes, cucumber, provolone, smoked Friday, August 27, 2010
cheddar, sliced ham, and turkey, served with sun dried tomato and parmesan Registration 7:30 a.m. – 7:00 p.m.
Professional Development Seminar (PRP only) 8:00 a.m. – 11:30 a.m.
peppercorn dressing, bread sticks and lavosh. Rolls-butter, assorted cookies Sales Room 8:00 a.m. – 12:00 p.m.
Board of Directors 8:00 a.m. – 12:00 p.m.
Sunday, 8/29 Breakfast RP Cram Course 8:00 a.m. – 12:00 p.m.
Crowne Plaza Buffet RP Exam 8:00 a.m. – 5.00 p.m.
Orange and grapefruit juices and fresh fruit display; country style scrambled eggs Lunch, Opening, Plenary Session 12:00 p.m. – 1:30 p.m.
and breakfast potatoes, maple cured ham and grilled sausage links; pastries, muffins, Sales Room 1:00 p.m. – 5:00 p.m.
Festival Dinner 5:30 p.m. – 8:00 p.m.
and bagels; butter, honey, and cream cheese. Educational Foundation 8:15 p.m. – 9:30 p.m.
Friday Workshops 1:45 p.m. – 5:00 p.m.
Special Event Meals
x Wednesday 8/25 Board of Directors Dinner Saturday, August 28, 2010
Crispy Dijon Chicken Registration 8:00 a.m. – 5:00 p.m.
Annual Meeting & Breakfast 8:00 a.m. – 10:00 a.m.
Herb breaded chicken breast with Cajun Dijon cream, garlic and rosemary roasted Bylaws Revision Forum 10:00 a.m. – 12:00 p.m.
red potatoes; spinach salad, fresh seasonal vegetables; Crowne bakery basket, triple Sales Room 10:00 a.m. – 5:00 p.m.
berry tort, beverage. Lunch 12:15 p.m. – 1:15 p.m.
x Thursday 8/26 Leadership Conference Breakfast (sponsored by NAP) Ed Foundation Jonathan Padelford Dinner Cruise 5:30 p.m. – 8:30 p.m.
Saturday Workshops 1:45 p.m. – 5:00 p.m.
Crowne Continental Breakfast
Assorted juices, seasonal fruit, and berries; granola and yogurt; hot breakfast Sunday, August 29, 2010
sandwich, cinnamon rolls, filled croissants, and seasonal muffins. Continental Breakfast 7:00 a.m. – 8:30 a.m.
Sales Room 8:00 a.m. – 10:00 a.m.
x Thursday 8/26 Joint Board of Directors/Leadership Conference Lunch Closing Session 11:00 a.m. – 12:00 p.m.
Asian Chicken: Grilled Asian chicken breast, mandarin glaze, vegetable lo mien, Executive Committee 12:00 p.m. – 5:00 p.m.
Asian salad, assorted cookies and bars. PQC and PDC 2:00 p.m. – 8:00 p.m.
Sunday Workshops 9:00 a.m. – 10:30 a.m.
x Saturday 8/28 Jonathan Padelford dinner/river boat cruise (sponsored by
NAP Educational Foundation) Monday, August 30, 2010
Dinner Buffet: Roasted loin pork, sliced roast beef, and vegetarian PQC and PDC 8:00 a.m. – 9:00 p.m.

22 NATIONAL PARLIAMENTARIAN SECOND QUARTER 2010 23

 2010NTCWorkshops
PracticePresiding PartsI&II Thomas(Burke)Balch,JD,PRP
This double workshop will focus on practicing stating and
putting the question on primary and secondary amendments.
The focus will be on developing presiding skills. The
interactive workshop size will be limited to a smaller number
of attendees.
I'veGotaSecret:UsingExecutiveSessions ScottBurns,PRP
toMaintainPrivacy,Confidentialityand
(Yes)Transparency
This workshop will explore the rules for executive session,
with a necessary glance at the impact of open meetings laws
on incorporated organizations and public entities.
TheArtofPresiding NancyDauster,PRP&EugeneCoy,PRP
This workshop provides the opportunity to preside for
participants who have no or little experience in presiding. It’s
an opportunity to practice presiding where it’s okay to make
mistakes and learn from them. This workshop will be limited
to 20 attendees.
GetPluggedIn—toElectronic AnnGuiberson,PRP
Meetings
Telephone conferences, web conferences, and video
conferences are common methods for meetings in many
organizations. In this interactive session, attendees will
explore the types of electronic meetings, the kinds of rules
that may be necessary, and how to develop the rules.
DecisionMaking– Exploring TeresaDean,PRP,CPPT
MethodsofVoting
RONRlistselevenmethodsformakingadecision.
Participantswillhavehandsonexperiencewiththeuseof
preferentialvoting(includingsomevariations)andbe
introducedtosomeformsofdecisionmakingnotfoundin
RONR.
TheParliamentarian'sStrategic W.CraigHenry,PRP
PartnershipWithClients
This interactive workshop will explore the cultivation,
selection, development of, and collaboration with clients to
have great organizations and great meetings. We will also
explore when to push the client "out of the nest" and
determine when to "fire the client.”
24 NATIONAL PARLIAMENTARIAN
LeadershipTraps:IfWeKnow James“Jim”Jones,PRP,CPPT
Better,WhyDon’tWeDo
Better?
Ask the average leader how they should handle a given
situation and they can give you the exact right answer. But
when it comes to putting that knowledge to use, something
goes awry. This interactive workshop will look at basic
leadership theories and consider why applying those theories
in real life is so difficult.
RightsandResponsibilitiesof PatriciaA.Koch,PRP
Membership—It’sMoreThanGoing
toaMeeting!
You’ve paid your dues; attended a few meetings; watched
how a meeting is run; met new people who share your
interests; even spoken up at a meeting. But as Peggy Lee
would say, “Is that all there is?” In this workshop, Pat will
share her insights into the rights and responsibilities of
membership.
Leadership:OverturnBadMeeting Patricia(Pat)Lewis,PRP
BehaviorsWithSmartParliamentary
Practices
You are elected to the highest leadership position in your
organized society—The President. You have the requisite
knowledge, skills and abilities to handle the job, but you
didn’t expect dysfunctional meetings. Explore effective
meeting strategies that fend off and counteract undesirable
meeting behaviors. A well-run meeting establishes you as a
leader.
MakingSenseoftheMyriad K.AnnMcCartney,Ph.D.,PRP,CP
ofMotions
This interactive workshop will explore the logic behind the
classes of motions, including understanding the relationships
among the motions, exploring the whys of the precedence of
motions and motion characteristics.
Incidental—orAccidental?—Motions DavidMezzera,RP
This interactive workshop is designed to help you become
more familiar with all 20+ Incidental motions found in
RONR, to help you know them inside and out and to know
when/how to employ them correctly for more productive
meetings.
SECOND QUARTER 2010 25
 ServingastheParliamentarian JoyMyers,PRP Bylaws–theDevilisintheDetails ColetteCollierTrohan,PRP
Participants will discuss what we actually do OR what we Sometimes the content of a set of bylaws is so obscured by
should do when serving as a parliamentarian. Discussion will the formatting, grammar, sentence structure or circular
center on preparation, documents that are needed, situations references that a search for specific information is akin to
where an opinion is given, and tricks to help you and the navigating an overgrown maze. This workshop will focus on
presiding officer look good. the little gremlins that often come out to play at the worst
BylawsBridgeBuilding2010 Sandra(Sandy)Olson,PRP
possible time – when there is controversy or confusion.
Why do organizations lock their bylaws in a file cabinet and HowtoGetHomebyMidnight: Dr.LeonardM.Young,PRP
rarely read or improve them? This interactive workshop will TheArtofPresiding
provide you with sturdy building materials. These materials Have you ever wished that your felt more comfortable in the
should help your client understand why well structured, role of the presiding officers? If so, this workshop will give
current bylaws provide a solid structure for active you tools and perspectives to help you take your knowledge
organizations. Come join the construction project! of parliamentary procedure and apply it as an effective
presiding officer.
DocumentingYourOpinion MaryL.Randolph,PRP,CPPT
As a trained parliamentarian you need to be prepared to TheRobertFamily—TheFamilyCircle HenryM.RobertIII,PRP
respond to procedural inquiries in a formal and professional History of the Robert's Family
manner. This workshop will walk through the process of
analyzing the inquiry, gathering information, research and
analysis, writing the opinion, and follow-up.
HandlingComplexCommittee RuthS.Ryan,PRP,CPT
Recommendations
The focus is on the proper method of disposing of committee
recommendations on a referred subject on which no motion
was pending and recommendations on a referred subject on
which a motion or multiple motions were pending.
Participants will role-play various scenarios, illustrating how
to avoid making the most common mistakes in consideration
of committee recommendations.
HowtoMarketYourselfWith JeffCrilley
Facebook,TwitterandUTube &CarlSilverman,PRP
HomeownerAssociations,Condos JimSlaughter,PRP
&theParliamentarian
GuerillaGuideTacticsForParliamentary NancySylvester,PRP
andNonparliamentaryMeetings
In her book The Guerrilla Guide to Robert’s Rules Nancy
describes many of tactics for improving the effectiveness and
efficiency of meetings. This presentation is a summary of the
tactics that can be useful in all the meetings you attend, even
if it is a meeting that doesn’t use a gavel!

26 NATIONAL PARLIAMENTARIAN SECOND QUARTER 2010 27