APPLICATION LETTERS

Conf. Dr. Laura Ioana Leon

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REPLY TO AN ADVERTISEMENT

IF YOU MEET 80% OF THE

REQUIREMENTS

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The structure of an application letter

In order to be able to write a proper application letter we

need to know what information to include and how to
organize it so that the employer learns about us what he
wants to know.

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Details needed for an application letter

Present position

What work experience do you have?

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Details needed for an application letter

Qualifications/Education

Do you speak any foreign languages?

Where did you work before?

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Details needed for an application letter
Work experience

Have you got any other skills apart from the basic
requirements for the job?

Have you worked in this field before?

What do you do at present?

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Details needed for an application letter
Interests

Have you got a job or are you completing your

studies?

Have you got any hobbies or preferred ways of

spending your free time?
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Details needed for an application letter
Additional skills

What qualifications do you have?

Have you got a post graduate degree?

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 CONTENT SUGGESTIONS FOR
LETTERS OF APPLICATION

- Length-- one page recommended

- For postal mail, adjust the top and
bottom margins on the page so they are
equal. You may also use the lines between
the date and name in the recipient address
to adjust spacing.
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Your street address
Your City, State Zip code
Your email address
Your phone number

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Date

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Ms. or Mr.
Title
Name of the company
Postal mailing address
City, State Zip code

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Dear Ms. or Mr.:

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Opening Paragraph
Describe why you are interested in the job
description and employer. Use specific
statements that are professional and unique to
you. Make your letter interesting to read.
State where and how you heard about the
position.

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Middle Paragraph(s)
Provide examples of your competencies that
fit the job description. Include pertinent
information gained from your research about
the position or organization and your
experience. Remember, your resume provides
the results; the cover letter provides
information about the situation or your actions.
Use descriptions rather than general
conclusions. For example rather than writing, I
am well organized, briefly, describe the
situation or your actions that demonstrate the
statement. 15
Closing Paragraph
Active close: You maintain the initiative to
contact the employer by indicating a date that
you will follow-up. If your e-mail address and
phone number(s) are not listed above, include
in the final paragraph.
Passive close: Ask the employer to contact
you for additional information. If your e-mail
address and phone number(s) are not listed
above, include in the final paragraph.

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Your name

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Enclosure

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YOU: Why does the company interest me?
Why did the advertisement catch my
attention?

ME: What can I bring to the company?

(experience, achievements)

WE: Proposing cooperation, an interview

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