1705 Release Notes

Date Prepared: 27/07/2017

Prepared by: Quality Assurance Team

TABLE OF CONTENTS
1. Front of House ....................................................................................................................................................3
1. VSO # 42117 Penny Rounding In FOH ............................................................................................................3
2. Membership Management.................................................................................................................................4
1. VSO #50019 Email address locked when linked online ..................................................................................4
2. VSO # 50018 Forward Billing to Show Month in Hand ...................................................................................5
3. Control Panel ......................................................................................................................................................6
1. VSO #49527 POS Button Ordering..................................................................................................................6
2. VSO # 50530 User Now Able to Turn On a Password Prompt When Applying a Manual Discount ...............7
4. ACM ....................................................................................................................................................................8
1. VSO # 28432 Gate Access Determined by Vicinity .........................................................................................8
5. Online Services .................................................................................................................................................10
1. VSO #50375 Set Amount of tickets in online ticketing .................................................................................10
6. Back Office Configuration .................................................................................................................................10
1. VSO #48571 Back Office login failure error message ...................................................................................10
7. Event Managment ............................................................................................................................................11
1. VSO #50615 Cancellation charges (Apply rules and charges) ......................................................................11
2. VSO #46633 Bulk edit of Events - selection ..................................................................................................11
3. VSO #47780 Perform Event move in bulk edit .............................................................................................11
4. VSO #47779 Preview event move in bulk edit .............................................................................................12
5. VSO #47778 Selecting time change for event start in bulk edit ...................................................................12
6. VSO #44205 Opening layouts to booking seasonally ...................................................................................13
7. VSO #45248 Only autobook those with an Online Account .........................................................................13
8. Sports Courses ..................................................................................................................................................13
1. VSO #46045 At Location APP now shows competency description .............................................................13
9. Tasks & Customer Managment ........................................................................................................................14
 1. VSO #44838 change the salesperson when upgrading/renewing a member ..............................................14
2. VSO #49463 Upgrade improvements within Customer Management.........................................................14
10. Bug Fixes ...........................................................................................................................................................14
 1. FRONT OF HOUSE

1. VSO # 42117 PENNY ROUNDING IN FOH

Penny rounding is now an option within CP. The setting can be found by navigating to CP > Global Settings > FOH
2 > Penny Rounding

There are tick box options to both turn on penny rounding in FOH and to turn on functionality in FOH that
informs you when "Penny Rounding" is being used. Additionally, there is a text box that allows you to determine
what the rounding figure's description on the receipt will be. Finally, you will see there us an option to select a
"Rounding Inventory Item". The inventory for penny rounding is set up like any other inventory. For the
inventory to pull through to this selection, it will be need to set up with an Item Type of "Admin". This
functionality allows any rounding that FOH does to be linked to a specific inventory item and enables penny
rounding can be reported against.
For configuration, the penny rounding options will be available on the Cash Tender Type.
Once selected, you will be able to choose which rounding option you would like and the nearest figure to round
too.

2. MEMBERSHIP MANAGEMENT

1. VSO #50019 EMAIL ADDRESS LOCKED WHEN LINKED ONLINE

When a member's email address is linked online, it will now no longer be editable in Membership Management.
The email address will need to be unlinked from the online profile before it can be edited.
 2. VSO # 50018 FORWARD BILLING TO SHOW MONTH IN HAND

If configured, month in hand credit will now be shown in forward billing when a termination date is set against a
member.
 3. CONTROL PANEL

1. VSO #49527 POS BUTTON ORDERING

Ordering POS buttons can now be done without having to re-order multiple buttons when adding a
new/removing existing buttons by using the up and down arrows within POS Layout Scheme.
 2. VSO # 50530 USER NOW ABLE TO TURN ON A PASSWORD PROMPT WHEN APPLYING A
MANUAL DISCOUNT

In club, group and global settings (POS tab) there has been an option added to turn on a password prompt when
a manual discount is applied in FOH.
 4. ACM

1. VSO # 28432 GATE ACCESS DETERMINED BY VICINITY

Gate access can now be configured to allow people associated with a specific vicinity (postcode) to either gain
entry or be denied entry.

To turn on Vicinity Access, check the tick box that can be found within Control Panel > Global Settings >
Additional 2 > "Enable Vicinity Access Rule". To create a vicinity navigate to CP > Data > Vicinities... Select "New",
this gives you the option to give a name and description for the Vicinity.
As you can see from the above, you have the ability to set different postcodes to the Vicinity. The postcode must
at least contain the area code to work, I.e. "YO1". More than one postcode can be used. The postcodes entered
at this point will be those that link through to the postcode field in MM to determine whether the individual
swiping is granted access or not. Access through the gate is control by ACM and the set up for this is shown
below.

Within ACM Navigate to Vicinity Access. This is located within Configure Behaviours > Behaviour types > Access
Control > Member-Based Access > Vicinity Access.

Highlight Vicinity Access and then select Add Behaviour. The behaviour is configured just as any other within
ACM. The Parent Behaviour pulls through from the Vicinity set up in CP for which postcode you would like to
give access through the gate.

Once the behaviour has been configured, you are able to attach this to a gate. Navigate to Location > Select Club
> Select Gate and then click Configure Behaviours.
The Vicinity Behaviours are found under Access Control > Member-Based Access Tokens > Vicinity Access
Tokens. Just highlight the token and click add. The token will then move into the "Selected Behaviours" box as
shown below.

When a member now swipes at the Reception gate, the system will check MM to ensure the postcode linked to
the member is the same that falls under the specific vicinity that is linked to the gate in ACM.

5. ONLINE SERVICES

1. VSO #50375 SET AMOUNT OF TICKETS IN ONLINE TICKETING

When a session is purchased within Online ticketing, the maximum amount of tickets available for the relevant
session is 20.

6. BACK OFFICE CONFIGURATION

1. VSO #48571 BACK OFFICE LOGIN FAILURE ERROR MESSAGE

The login failure message has been updated, and reads as follows "The username or password provided could be
incorrect or your password may have expired"
 7. EVENT MANAGMENT

1. VSO #50615 CANCELLATION CHARGES (APPLY RULES AND CHARGES)

Cancellation fees may now be configured for when a rental is cancelled in Back Office. The fee can be waivered if
you have the security token EM_ALLOW_WAIVE_CANCELLATION_CHARGE.
If a deposit has been paid, this will be refunded.

2. VSO #46633 BULK EDIT OF EVENTS - SELECTION

Events may now be searched for and processed in bulk using a checkbox system and an "Edit Events" button.
There is an option to select/de-select all per page.

3. VSO #47780 PERFORM EVENT MOVE IN BULK EDIT

Events may now be moved in bulk. Conflicts are displayed in a summary before a move takes place. You then
have the option to skip the event move or make a request. Any events that aren't conflicted will be moved to
the selected time when the Move Bookings button is clicked.
 4. VSO #47779 PREVIEW EVENT MOVE IN BULK EDIT

When moving events in bulk, a preview is displayed with a list of the events and their statuses. This will highlight
conflicts that may occur if an event is moved.

5. VSO #47778 SELECTING TIME CHANGE FOR EVENT START IN BULK EDIT

When moving events in bulk, a set of input boxes at the bottom of the Edit Events modal will allow you to move
the event either forward or backward by a number of days, hours or minutes.
 6. VSO #44205 OPENING LAYOUTS TO BOOKING SEASONALLY

Seasons and Season Types can now be added to the database and assigned to Layouts so that they may only be
booked within specific times.

7. VSO #45248 ONLY AUTOBOOK THOSE WITH AN ONLINE ACCOUNT

Members that are auto booked from a waiting list must have an online account. Those without online accounts
will remaining on the waiting list if a place becomes available, even if they are at the top of the list.

8. SPORTS COURSES

1. VSO #46045 AT LOCATION APP NOW SHOWS COMPETENCY DESCRIPTION

When using the competency tab in the Sports Courses Application, you will see it now shows the full description
as entered in back office.
 9. TASKS & CUSTOMER MANAGMENT

1. VSO #44838 CHANGE THE SALESPERSON WHEN UPGRADING/RENEWING A MEMBER

A salesperson can now be amended when you want to Upgrade or Renew a member within Customer
Management:

2. VSO #49463 UPGRADE IMPROVEMENTS WITHIN CUSTOMER MANAGEMENT

Improvements have been made to the Renewal and Upgrade process:

Upgrade Member terminology has been replaced with Change Membership

Lapsed (Cancelled Members) are unable to Change Membership
Active members can Change Membership
Active or Lapsed Members can Renew their Membership
Enforceable contracts are unable to Change Membership
Any Mandatory fields will need to be completed when Renewing/Changing Membership
Paid In Full membership refund will be considered when Changing Membership

10. BUG FIXES

VSO #50441 Longer TLDs not supported when linking in MM

 VSO #50465 Forward Billing does not stop for non-autobill members
VSO #49862 Re-enrolment reminders emails state no email has sent, however it sends an email
VSO #50085 Time and Date filters are already populated when they should be blank and cannot be
cleared
VSO #44754 Using Credit Notes in the correct order in Sport Course enrolment
VSO #49744 Display issues in Back Office Tasks List with owner names
VSO #49744 Font Errors within CMS
VSO #50452 Spelling correction of discipline in Sports Courses
VSO#49489 Reporting API US date issue
VSO #49545 All Quick Add Agreements are available in Customer Management
VSO #44194 If a member has no title, they appear as Null in Sports Course un-enrol modal
VSO #49823 Customer Mangement Agreements are shown for current home club when upgrading to a
new club