Workplace Safety Health & Environment Meeting

Date Held: 30th Dec 2015 Venue: Meeting Room

Time: 1430 pm 1515 pm

Jun15
Jan15

July15

Dec15
May15
Mar15

Sept15
Aug15

Nov15
Apr15
Feb15

Oct15
Workplace Safety & Health
Committee Members:

Joseph Ho MC B B
WSH Chairman
Selvaraj
WSH Vice Chairman
Meng Hwee

Member
Pei Yibin B B
Member
Zhao Miao B B B B B
Member
Poon Wei Leh MC
Member
Chakaphon Hong B MC B B
Member
Allan Yeow B B B
Member
Nerizza Boon B AL B B
Member
Albert Cheong B B B
Member
Anand Wong
B B
Member - HR
Balasubramaniam B AL B
Member - Warehouse
TECS Secretary

Roslan (WSHO)

Zaini Taib (WSHO)

18th May

22nd Nov
29th July

29th Aug
24th Jun

30th Dec
21st Oct
28th Sep

WSH Meeting Schedule and

Date Held
18th May

15th July

19th Aug

18th Nov
03rd Jun

14th Oct
16th Sep

WSH Inspection Schedule and

Nil

Date Held

Attendance (-Present, X- Absent) AL: Annual Leave HL: Hospitalization Leave B: Business

Copies to: Joseph Ho ( WSH Chairman cum Advisor), Seah Meng Hwee (WSH Vice Chairman),

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 Workplace Safety Health & Environment Meeting

S/NO Points Taken Action

1 CONFIRMATION OF PREVIOUS MINUTES

The minutes of the last meeting was read and confirmed without any
amendment

2 MATTERS ARISING FROM PREVIOUS MEETING :

2.1 Environmental & Health issue

2.2 Safety issue

2.2.1 Safety Inspection

Zaini mentioned that the safety inspection was not conducted for month of
December 2015. It was replaced by walking through the workplace to establish All to Note
and discuss the lock out tag out (LOTO) procedures for implementation.

2.3 Any other business

2.3.1 Communication, Safety Audit & Safety awareness programme Teams

Following are the program update from the respective team:
Communication Team
Allan Yeow
Nerizza Boon
Anand Wong
In August 2015; the team has presented the topics on Approaching Blind
Corners & Food Hygiene.
Safety Audit Team
Meng Hwee
Albert Cheong
Wei Leh
Zhao Miao
The team has conducted safety inspection for the lab operation and also the
warehouse at Changi.
Safety Awareness Programmed Team
Yibin All to note
Chak Guo Hong.
Following are the topics schedule from August to December 2015 and it status;
Completed
Aug : Safety Awareness Quiz (Generic SOC English_Set_1)
Sept : Lift Right Ergonomics (23rdSep, 12.30-1.30pm)
Oct : Repetitive Hand Injuries (14thOct, 12.30- 1.30pm)
Nov : Office Safety and Health (11thNov, 12.30- 1.30pm)
Reschedule in Jan 2016:
Dec: Safety Awareness Quiz (Generic SOC English_Set_2)
Dec : Safety Excellence Workshop by Joseph (Duration about 2
hours)

2.3.2 Training Schedule

2.3.2.1 Sigma Aldrich employees are required to complete 10 module of the
safety training that accessible in SIGMA intranet. The modules
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mentioned as follows:
1) Hazard Communication
2) New Employee Safety Orientation All to note
3) Personal Protective Equipment
4) Emergency Action Plan
5) Respiratory Protection
6) Fire Prevention and Fire Extinguishers
7) Flammable and Combustible Liquids
8) Hot Work Permit
9) Ergonomics
10) Control of Hazardous energy (LOTO)

2.3.2.2 Meng Hwee updated the completion for the above (pt 2.3.2.1) by
department as follows:
a) Compliance & EHS team : 66%
b) QA : 100%
c) Planning & OFT : 80%
d) Logistic : 75%
e) Laboratory : 82%
2.3.2.3 Other training, to be review if applicable including external training such
as:
- Forklift operation
- Occupational First Aid
- Risk Management etc.

2.3.4 To incorporate CEHS principles with local SHMS

Sigma CEHS principles which currently consist of 29 elements should be
All to note
incorporated with local SHMS system. Some of the CEHS elements are
overlapping. IN PROGRESS

2.3.5 Cabinet door left open, pose to injury

Recap from previous meeting: Nerriza raised issue on the cabinet doors in the
office which were left open after someone had retrieved or withdrew "something"
from it. This negative act will cause injury to someone if he or she accidentally All to note
knocks onto them. And Joseph suggested coming out with ideas that will instil
awareness among staff.
Selvaraj proposed to include the awareness in the orientation slide for new hirer.

2.3.7 Near Miss reporting

Recap from previous meeting: Joseph concerned regarding staff not reporting
All to note
cases of near misses. He requested the committee to initiate the reporting. He
also pointed out the possible causes that staff do not report such as:
Unable to remember when the near miss happened
No awareness of report making
Taking matters lightly

To date, Selvaraj have make some proposal in order to encourage near miss
reporting such as::
use of hand-phone as a platform to create awareness among workers to
make the near miss report (proposal from previous meeting)

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to release all SOP including the reporting form to all staff in Jan 2016

2.3.8 Emergency Response Team Training

Selvaraj suggested sending lab staff to go for the full emergency response
All to note
training instead of only the BA course. This is to equip them with the necessary
skills In the event of emergency

3 ACCIDENT/ INCIDENT REPORT/NEAR MISS

3.1 Near misses reported

The details are as follows:

Input person: Josephine Ho
Date: 29-Dec-2015
Category: Near Miss Incident All to note
Details:
Autoclave machine encounter error during autoclaving step. When technician
open the autoclave lid, water overflow from it. It is probably due to water
condensation on the lid. Technician discovered that the autoclave chambers are
overcrowded with bottles; this might be the cause of the error.
Solution(s) / Action(s):
Do not go over the safety mark in the autoclave chamber. Write up a work
instruction for operating the autoclave machine. Assess internship student's
competency before allowing them to use it without supervision.

4 NEXT WSH INSPECTION AND MEETING

4.1 There being no other matters to be discussed, meeting ends at 1030 hrs

Next WSH Inspection: TBA All to note

Next WSH meeting: /12/2015 @ 1430hrs.

Minutes Recorded By: Confirmed By:

_____________________________ _____________________________
Zaini Taib Joseph Ho
Workplace Safety & Health Officer Workplace Safety & Health Chairman