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The document discusses key steps and considerations in the tendering process for construction projects, including:
1. Preparing tender documents such as the notice inviting tenders, instructions to tenderers, general conditions of contract, and bills of quantities.
2. Researching and responding to notices, including organizing site visits, reviewing technical specifications and geotechnical data.
3. Submitting bids in sealed envelopes and potentially participating in oral submissions.
4. Post-award steps like signing contracts and setting up meetings before commencing construction. Insurance policies like Contractors All Risk are also discussed.
The document discusses key steps and considerations in the tendering process for construction projects, including:
1. Preparing tender documents such as the notice inviting tenders, instructions to tenderers, general conditions of contract, and bills of quantities.
2. Researching and responding to notices, including organizing site visits, reviewing technical specifications and geotechnical data.
3. Submitting bids in sealed envelopes and potentially participating in oral submissions.
4. Post-award steps like signing contracts and setting up meetings before commencing construction. Insurance policies like Contractors All Risk are also discussed.
The document discusses key steps and considerations in the tendering process for construction projects, including:
1. Preparing tender documents such as the notice inviting tenders, instructions to tenderers, general conditions of contract, and bills of quantities.
2. Researching and responding to notices, including organizing site visits, reviewing technical specifications and geotechnical data.
3. Submitting bids in sealed envelopes and potentially participating in oral submissions.
4. Post-award steps like signing contracts and setting up meetings before commencing construction. Insurance policies like Contractors All Risk are also discussed.
BASIC INFORMATION-TENDER NOTICE? BASIC INFORMATION REQUIRED TO BE PUBLISHED: NAME OF INVITING AUTHORITY. NATURE OF WORK AND LOCATION. ANY PRE Q REQUIREMENT FORM OF SUBMISSION & FROM WHOM THESE CAN BE OBTAINED. ESTIMATED COST OF WORK MODE OF SUBMITTING TENDERS. DATE, PLACE AND TIME BY WHICH SEALED BID TO BE SUBMITTED. DATE, TIME AND PLACE OF OPENING OF BIDS. TIME PERIOD/DURATION. WHAT ADDITIONAL INFORMATION? OWNERS RIGHT TO REJECT OR ACCEPT ANY TENDER WITHOUT..? ANY REASON. EARNEST MONEY: 1. PURPOSE. CHARACTER/FORM. 3. AMOUNT. 4. REFUND OF DEPOSIT? SECURITY DEPOSIT/PERFORMANCE BANK GUARANTEE. INFORMATION:GEO TECHNICAL STRATA, DRAWINGS, PLANS, DESIGNS INFORMATION ABOUT PERMISSION TO IMPORT EQUIPMENT AND CUSTOM/EXCISE DUTY EXEMPTION, IF ANY. PERMISSION FOR FOREIGN CONTRACTORS, IN CASE OF INTERNATIONAL COMPETITIVE BIDDING. LIKELY AWARD DATE OF CONTRACT: PERIOD OF VALIDITY OF BID. PRE BID CONFERENCE. WHOM TO CONTACT FOR CLARIFICATIONS. PRE BID CONFERENCE? PURPOSE? WHERE? WHEN? PRE BID QUERIES? WHO ALL SHOULD ATTEND? SPECIAL FEATURES, PECULIAR CONDITIONS, SPECIFICATIONS. TENDERERS SHOULD UNDERSTAND CLEARLY-WORKS, NATURE, SCOPE, INTENDED PURPOSE ETC. QUERIES AND REPLIES RCORDED AND SENT TO ALL. SPECIMEN TENDER NOTICE? AFTER UNDERGOING MBA COURSE FROM RICS SBE, YOU GOT PLACEMENT IN A LARGE UNDERTAKING YOUR BOSS WANTS YOU TO DRAFT A TENDER NOTICE FOR A FORTHCOMING WORK INVOLVING CONSTRUCTION OF A 300 METRE RCC BRIDGE OVER YAMUNA RIVER AT KALINDI KUNJ TO EASE FLOW OF TRAFFIC BETWEEN NOIDA AND DELHI. PREPARE A NOTICE INVITING TENDERS FROM CONTRACTORS HAVING REQUISITE EXPERIENCE. THE WORK IS TO BE EXECUTED AS A DESIGN & BUILD PROJECT. MAKE SUITABLE ASSUMPTIONS. SPECIMEN INSTRUCTIONS TO TENDERERS AFTER UNDERGOING MBA COURSE FROM RICS SBE, YOU GOT PLACEMENT IN A LARGE UNDERTAKING. YOUR BOSS WANTS YOU TO DRAFT INSTRUCTIONS TO TENDERERS FOR A FORTHCOMING WORK INVOLVING CONSTRUCTION OF A 300 METRE RCC BRIDGE OVER YAMUNA RIVER AT KALINDI KUNJ TO EASE FLOW OF TRAFFIC BETWEEN NOIDA AND DELHI. PREPARE A INSTRUCTIONS TO TENDERS FROM CONTRACTORS HAVING REQUISITE EXPERIENCE. THE WORK IS TO BE EXECUTED AS A DESIGN & BUILD PROJECT. MAKE SUITABLE ASSUMPTIONS. PREPARATION OF TENDER DOCUMENTS AND PROCESS OF TENDERING TENDER DOCUMENTS? 1. NOTICE INVITING TENDERS (Vol 1) 2. INSTRUCTIONS TO TENDERERS AND FORMS/BONDS (Vol 1) 3. GENERAL CONDITIONS OF CONTRACT (Vol 1) 4. SPECIAL CONDITIONS OR CONDITIONS OF PARTICULAR APPLICATION (Vol 1) 5. PAYMENT SCHEDULE & BILLS OF QUANTITIES (Vol 2) 6. TECHNICAL SPECIFICATIONS (Vol 3) 7. DRAWINGS (Vol 4) 8. GEO TECHNICAL DATA (Vol 5) 9. EMPLOYERS REQUIREMENTS (Vol 6) 10. DESIGNS BASIS REPORT/DATA (VoL 7) GENERAL CONDITIONS OF CONTRACT (GCC)? STANDARD FORMS DEVELOPED BY EMPLOYERS CPWD, DMRC, NHAI, MES, IOCL) AND OTHER INTERNATIONAL FORUM LIKE FIDIC, NEC, WHICH SPELL OUT CONDITIONS FOR: GENERAL OBLIGATIONS & PERFORMANCE OF CONTRACT CONTRACT DOCUMENTS DUTIES AND AUTHORITY OF ENGINEER AND ENGR REPRESENTATIVE ASSIGNING AND SUBLETTING COMMENCEMENT AND DELAYS ALTERATIONS AND VARIATIONS PROCEDURE FOR CLAIMS VALUATION AND PAYMENT GENERAL CONDITIONS OF CONTRACT (GCC)? LABOUR REGULATIONS SETTLEMENT OF DISPUTES, ARBITRATION AND LAWS NOTICES DEFAULT OF EMPLOYER CHANGES IN COST AND LEGISLATION SUSPENSION AND TERMINATION DEFECT LIABILITY SAFETY CODES SPECIAL CONDITIONS OF CONTRACT? CERTAIN CHANGES/ADDITION/DELETIONS TO GCC MADE, SPECIFIC TO THE PROJECT: MATERIALS PROVIDED BY THE OWNER. MOBILISATION AND EQUIPMENT ADVANCE. BANK GUARANTEES FOR ABOVE. SECURED ADVANCE FOR MATERIAL BROUGHT TO SITE. WHAT CONSTITUTES START DATE OF CONSTRUCTION. REQUIREMENT OF VARIOUS REPORTS RELATED TO PROGRESS. MANUALS FOR SAFETY AND QUALITY. BILLS OF QUANTITIES (?) BOQ SHOWS THE QUANTITIES PROPOSED TO BE EQECUTED IN EACH ITEM OF WORK (EXAMPLE): EARTHWORK EXCAVATION EARTHWORK FILLING EXCAVATION IN HARD ROCK EXCAVATION IN ROCK ANTI TERMITE TREATMENT WATERPROOFING CONCRETING, STEEL REINFORCEMENT (VARIOUS TYPES/LEVELS) VARIOUS ITEMS OF WORKS BRICKWORK, PLASTERING JOINERY METAL WORK FLOORING ROOF TREATMENT, INSULATION FINISHING/PAINTING SEWAGE, DRAINAGE, SANITARY WORK MEP SERVICES: WATER SUPPLY, ELECTRICAL, FIRE FIGHTING, HVAC ETC.. INTERNAL ROADS, LANDSCAPING, ARBORICULTURE ETC. TECHNICAL SPECIFICATIONS? PERFORMANCE SPECIFICATIONS-28 DAYS STRENGTH OF CONCRETE DESIGN SPECIFICATIONS-PROCESS AND DESIGN ARE SPECIFIED- DESIGNER RESPONSIBLE FOR PERFORMANCE OF THE PRODUCT DESIGNED BY HIM OPEN SPECIFICATIONS-ANY PRODUCT MEETING THE REQUIREMENT CLOSED SPECIFICATIONS-PRODUCT OF CERTAIN TYPE ONLY EQUAL SPECIFICATION-SUBSTITUTION ACCEPTABLE PROPRIETY SPECIFICATION. ONLY ONE PRODUCT SPECIFIED. SUBSTITUTION NOT ACCEPTABLE. STEP ONE: PLANNING AND RESEARCH GOVT WORLDS LARGEST CONSUMER-BUT COMPLETELY DIFFERENT MARKET THAN COMMERCIAL SPACE. LARGE CORPORATES ALSO FOLLOW SIMILAR PROCESSES.
HOW THE PROCESS WORKS?
RESEARCH-MOST CRITICAL. GETTING INTO CENTRAL CONTRACTOR REGISTRATION DATA BASE STEP TWO-RESPONSE TO NIT
(A) IS IT APPROPRIATE FOR YOUR COMPANY TO PURSUE?
(B) IS THERE A LONG DURATION/SHORT? (C) WHAT IS SIZE & TYPE OF PROJECT? (D) ORGANISE SITE VISIT-WHAT IS SITE SPECIFIC INFORMATION? (E) WHAT GEO TECHNICAL DATA IS AVAILABLE. ADDITIONAL INFORMATION/VALIDATION NEEDED? (E) WHAT IS DEGREE OF DIFFICULTY? IF ALL OKAY:- HOW TO SUBMIT YOUR BID? STEPS THREE: BID SUBMISSION BID SUBMISSION BASED ON RESEARCH ABOUT CLIENTS HISTORY. LOOKING FOR PAST PERFORMANCE AND PREVIOUS GOVT EXPERIENCE, STABILITY? GOVT WANTS TO BE SURE YOU WILL DELIVER AND NOT JUST SAVE MONEY. IF JOB NOT DONE- COST MORE IN LONG RUN. ENVELOPES SINGLE ENVELOPE BIDDINGME ENVELOPE-TECHNICAL AND PRICE BID IS IN SAME ENVELOPE. CONTRACT AWARDED TO MOST FINANCIALLY COMPETITIVE COMPLIANT BID TWO ENVELOPE BIDDING-TWO SEPARATELY SEALED AND MARKED ENVELOPES- ONE CONTAINING TECHNICAL BID AND EARNEST MONEY DEPOSIT. SECOND CONTAINIG FINANCIAL BID. BOTH KEPT IN THIRD ENVELOPE AND SEALED. OPENING? THREE/MULTIPLE ENVELOPE BIDDING-DIFFERENCE? STEP FOUR-POST SUBMISSION
BID IN SEALED ENVELPOES. ORAL SUBMISSION
MAY BE REQUIRED ALSO-BID SUBMISSION NOT ENOUGH. ORAL SUBMISSION MAY BE NEEDED-IF NARROWED DOWN TO TWO OR THREE-MORE COMMON WITH REQUEST FOR PROPOSALS (RFP) NEXT STEPS: POST AWARD STEP FIVE: GOVT/AGENCY MAY CONTINUE TO ASK MORE INFORMATION BEFORE FNALLY AWARDING. REGULAR COMMUNICATION WITH AWARDING AGENCY DEADLINES, PROGRAMMES AND OTHER SUBMISSIONS TO BE IRONED OUT. STEP SIX-AWARD -SET UP KICK OFF MEETINGS STEP SEVEN-SIGNING OF CONTRACT AGREEMENT TYPICAL DETAILS OF A COMMERCIAL CONTRACT PARTIES TO THE CONTRACT RECITALS-BACKGROUND..WHEREAS DEFINITIONS MAIN BODY OF CONTRACT-OERATIVE PART: WARRANTIES-TITLE/COPY RIGHT, FITNESS FOR PURPOSE. CONDITIONS-SPECIAL MISCELLANEOUS CLAUSES (BOILER PLATE) STANDARD FORCE MAJEURE SEVERABILITY-EACH CLAUSE TO BE READ INDEPENDENTLY OF EACH OTHER IN THE EVENT ONE OR MORE UNENFORCEABLE ENTIRE AGREEMENT CLAUSE-ANY PRIOR DISCUSSIONS DO NOT FORM PART ETC SIGNATURE SECTION SCHEDULES-IN MORE DETAILS-PRICE LIST ETC. INSURANCE CONSTRUCTION INSURANCES ARE REQUIRED ON EVERY SINGLE CONSTRUCTION PROJECT. CONSTRUCTION INSURANCES CAN PROVIDE COVERAGE FOR: MATERIAL & EQUIPMENT RISKS NATURAL DISASTERS EMPLOYEES AND WORKERS/LABOUR EVEN THE OWN BUSINESS. TYPES OF INSURANCE & BONDS/GUARANTEES CONTRACTORS ALL RISK (CAR) POLICY. WORKMEN COMPENSATION INSURANCE GROUP INSURANCE FOR STAFF WORKERS HEALTH INSURANCE SITE AND CAMP ESTABLISHMENT INSURANCE CASH IN TRANSIT INSURANCE MATERIAL AND EQUIPMENT AT SITE INSURANCE MATERIALS & EQUIPMENT IN TRANSIT INSURANCE BID SECURITY BOND PERFORMANCE BONDS PROFESSIONAL INDEMNITY BOND EXPORT CREDIT GUARANTEE SECURED ADVANCE AGAINST MATERIALS BOND ADVANCE AGAINST PLANT & EQUIPMENT INSURANCE CONTRACTORS ALL RISK POLICY (CAR) .?
CONTRACTORS' ALL-RISK INSURANCE (SOMETIMES
REFERRED TO AS 'CONTRACT WORKS INSURANCE')-A POLICY TO COVER ALL RISKS NORMALLY ASSOCIATED WITH A CONSTRUCTION PROJECT. ISSUED COMMONLY UNDER THE JOINT NAMES OF A CONTRACTOR AND A PRINCIPAL CLIENT. CAR POLICY COVER IS USUALLY PROVIDED FOR THE CONSTRUCTION PERIOD BUT IT CAN BE EXTENDED TO INCLUDED THE DEFECTS LIABILITY PERIOD TOO. COVERS: THE COST OF UNFORESEEN LOSS OR DAMAGE TO BUILDING WORKS. MACHINERY MOVEMENT. PUBLIC LIABILITY. TOOLS, PLANT OWNED BY THE POLICY HOLDER. PLANT HIRED IN. BUSINESS INTERRUPTION. EQUIPMENT ERECTION. CONSTRUCTION LIABILITY INSURANCE. WHY IT IS IMPORTANT? WHILE WORKING ON CONSTRUCTION PROJECTS, WORKERS CAN ACCIDENTALLY DAMAGE A PROPERTY MISHANDLING MATERIALS AND TOOLS, OR WHILE RE-MODELLING PROCESS IS UNDER WAY. WHAT IT ACHIEVES? 1. WILL PROTECT CONTRACTORS, HOME BUILDERS AND OTHERS (INCL SUB CONTRACTORS) AGAINST INJURIES, ACCIDENTS OR PROPERTY DAMAGE SUFFER ON THE JOB. 2. HAVING GOOD CONSTRUCTION LIABILITY INSURANCE PROTECTS BUILDERS FROM LAWSUITS OR WHEN THEY SUFFER LOSS FROM UNEXPECTED CONDITIONS.